Doc: in030157
Date: January 29, 2003
Reply to: Jennifer Garner
Phone: 202-626-5737
email: jgarner@itic.org

As detailed in the proposed INCITS/RD-2, Organization and Procedures (in030017), the program of work for the INCITS Executive Board is as follows:

3.3.4 Executive Board Activity

The Executive Board is the INCITS Consensus Body and has the ultimate responsibility for all standards developed and approved by INCITS. It is responsible for ensuring accreditation, advancing the interests of the ICT sector and maintaining a viable, level playing field for furthering information technology.

The Executive Board accepts recommendations from the Standards Development Board and the Standards Policy Board, which are responsible for the day-to-day operations of INCITS. The Executive Board has final approval authority for recommendations from the Standards Development Board, Standards Policy Board and the Executive Board Committees. Standards Development Board and Standards Policy Board only provide consensus recommendations. The formal vote will be taken at the Executive Board level; therefore none of the voting requirements (criteria and approval) apply to the Standards Development Board and Standards Policy Board and should only be carefully reviewed at the Executive Board level.

As such, the Executive Board is required to:

a) Serve as the consensus body of INCITS.
b) Maintain ANSI accreditation.
c) Ensure the efficiency and ethical stature of the entire organization.
d) Continually evolve the organization to ensure the highest quality of work and standards development.
e) Retain ultimate responsibility for all standards developed and approved by INCITS.
f) Create and disband its immediate subgroups and TCs.
g) Elect the Chair and Vice-chair of the Executive Board, the Chairs of the Standards Development Board and the Standards Policy Board. Elect the Chairs of the Technical Committees and Executive Board Committees. Recall elected officials, as circumstances require.
h) Oversee and coordinate the work of the Standards Development Board and the Standards Policy Board. Harmonize recommendations from all of the Executive Board Subgroups.
i) Approve and determine external distribution of non-standard documents from the Standards Development Board, the Standards Policy Board and all Executive Board Committees (long range plan, policy statement, market collateral, financial statement), excluding those from INCITS liaison officers to their liaison organization.
j) Approve and disseminate organizational collateral.
k) Retain and recruit members.
l) Support and provide resources for the Speaker's Bureau.
m) Approve and fund trade show, symposiums and seminar opportunities.
n) Maintain and approve procedures as necessary.
o) Forecast services required from the Administrative Staff.
p) Ensure a financially viable organization.
q) Evaluate and approve recommendations for Secretariat operating expenses, revenues and special accounts. Approve the three year rolling financial plan.
r) Serve as ANSI's TAG to JTC 1. Determine and approve U.S. positions and delegates' instructions for JTC 1 and its immediate subgroups, including subcommittees for which the Executive Board holds TAG responsibility.
s) Identify and establish liaison with other U.S. TAGs in related fields.
t) Identify other ISO, IEC or ITU activities that may overlap with JTC 1's program of work.
u) Approve the U.S. meeting delegation to JTC 1 and its immediate subgroups, excluding subcommittees for which INCITS holds TAG responsibility. Provide adequate U.S. representation for JTC 1 and Special Working Groups (unless otherwise assigned) and ensure compliance with the Guide for U.S. Delegates to IEC/ISO Meetings.
v) Delegate TAG assignments for JTC 1 activities. Determine position regarding the U.S. registration of ANSI as a member of JTC 1 and its subgroups. Recommend to ANSI the assignment of TAG responsibilities to appropriate U.S. groups. Serve as the Subcommittee, Working Group, or Project TAG in cases where a specific TAG assignment does not exist, where an existing TAG is not responsive, or in special cases where the TAG has been established directly under INCITS.
w) Recommend to ANSI which invitations be extended for JTC 1, its Special Working Groups, Subcommittees, and Working Groups, to meet in the U.S.
x) Recommend to ANSI U.S. candidates for the Chairmen of JTC 1 and its Subcommittees, and Conveners of Special Working Groups and Working Groups.
y) Recommend to ANSI acceptance of JTC 1 Subcommittee Secretariats and any other organizational responsibilities.
z) Assign non-U.S.-originated New Work Item Proposals (NPs) to appropriate TAG organizations and coordinate U.S. positions in cases where more than one TAG is affected or issues of workload, management, or policy need to be considered.
aa) Promote a successful working relationship with ITI.
bb) Provide assistance to the Secretariat of JTC 1, as requested.
cc) Resolve administrative issues.