Doc: in030158
Date: January 29, 2003
Reply to: Jennifer Garner
Phone: 202-626-5737
email: jgarner@itic.org

As detailed in the proposed INCITS/RD-2, Organization and Procedures (in030017), the program of work for the INCITS Standards Development Board (SDB) is as follows:

3.4.4 Standards Development Board

The general responsibilities of the Standards Development Board are:

• Create and promote internally developed standards (TCs, CTs)
• Adopt and promote externally developed specifications
• Enable collaboration with other SDOs and consortia
• Create and agree to methodology for new work identification

The Standards Development Board program of work is segmented into "projects", each related to the development of a specific standard, technical report (TR), or study, and each is assigned to a Standards Development Board Subgroup. The list of current projects is published in [Replaced by Web Reference]. In carrying out its program of work, the Standards Development Board has the following major responsibilities for standardization within its scope:

• Develop, review and approve draft proposed standards, including American National Standards (dpANS), Technical Reports (TRs), New Work Item Proposals (NPs), Committee Drafts (CDs), Draft International Standards (DISs), Final Draft International Standards (FDISs), Publicly Available Specifications (PAS), and International Workshop Agreements (IWAs).
• Make recommendations to the Executive Board regarding the appointment of officers in all Subgroups reporting to the Standards Development Board and any recalls of officers as needed.
• Maintain current approved standards and respond to requests for standardization within its scope.
• Avoid conflicting standards but not preclude development of families of standards.
• Minimize duplication of standards through the creation of appropriate liaison and coordination mechanisms among the standards subgroups of the Standards Development Board and with other standards bodies having common interests.
• Provide the opportunity to participate in the standardization process for all those know to be or who indicate they are directly and materially affected by the Standards Development Board scope.
• Make recommendations to the Executive Board regarding the creation and disbandment of management groups, technical committees and task groups necessary to accomplish the standards work of the Standards Development Board and the Executive Board.
• Upon direct assignment of responsibility by the Executive Board, oversee the responsibilities delegated to Subgroups to serve as US Technical Advisory Groups (or their equivalents) to organizations such as ITU, ISO, IEC and ISO/IEC JTC 1 and their related activites.
• Maintain the [RD-5, Project Proposal Guide],and [RD-6, TC Annual Report Guide]

In addition, in the management of operations, the Standards Development Board will serve as an advisory committee to the Executive Board on new U.S. National and international standards development projects, standards requirements, and review of proposed standards. The Standards Development Board also manages the standardization process within INCITS Technical Committees (TCs). In this capacity, the Standards Development Board will perform the following primary functions:

1. Perform defect management reviews.
2. Perform management reviews [(Milestone 5 ­ Section 5.1.8)]
3. Monitor 5 Year Recommendations for Maintenance
4. Develop and submit maintenance recommendations due for International Standards assigned to the INCITS
5. Perform first level of response to, and resolve as appropriate, issues of Technical Committees
6. After TC approval, request for approval of new projects
7. Approval of project proposals for new areas of work, including evaluating the needs for systems of standards within the scope of INCITS

In addition, to support standards operations, the Standards Development Board will provide the following general responsibilities:

8. Coordinate the training of officers.
9. Act as liaison with Standards Development Board Technical Committees.
10. Perform the work of any TC or other subgroup or any supported SC, WG when no appropriate subgroup exists to perform the function or an existing subgroup is not responsive.
11. Formulate recommendations to the Executive Board on new U.S. National and international standards requirements. Review proposed standards for those items that fall within the scope of INCITS.
12. Analyze and evaluate promptly, including organizing and managing Study Groups (SGs) as needed, all proposals to the Executive Board for new or revised standards development projects against the requirements and criteria established in a PD or other document.
13. Organize and manage the processes needed to study, over a short term, closely related ICT topics and to prepare advisory reports for guidance to specific elements of the INCITS community, as needed.
14. Advise the Executive Board on proposed JTC 1 projects and draft standards on subjects where an IOE either does not exist or is not responsive.
15. Monitor, manage, and validate the initiation and development of all INCITS standards projects in accordance with Executive Board direction, assuring there is no overlap or duplication of work, and proactively managing project milestones.
16. Prepare the charter, scope and program of work for Collaborative Subgroups.
17. Approve synchronization plans developed by Standards Development Board subgroups for submission to JTC 1.
18. Manage liaison functions to other SDO and consortia projects as necessary to improve working relations and minimize overlap or redundant work.