InterNational Committee for Information Technology Standards
INCITS Secretariat, Information Technology Industry Council (ITI)
1250 Eye St. NW, Suite 200, Washington, DC 20005
Telephone 202-737-8888; Fax 202-638-4922;
Email: incits@itic.org

Doc: in030205
Date: February 5, 2003
Replaces: IT/02-0952
Reply to: Jennifer Garner
Phone: 202-626-5737
email: jgarner@itic.org

Approved Minutes
InterNational Committee for Information Technology Standards (INCITS)
Meeting Number 21

National Institute for Standards and Technology (NIST)
Administration Building (Building 101)
Lecture Room A
Gaithersburg, Maryland 20899

Wednesday August 7, 2002 10:00 AM - 5:00 PM
Thursday August 8, 2002 9:00 AM - 5:00 PM
Friday August 9, 2002 9:00 AM - 2:30 PM

1. Administrative

1.1 Call to Order
(K. Higginbottom)

Ms. Higginbottom, INCITS Chairman, called the meeting to order at 10:00 AM on Wednesday, August 7, 2002 and welcomed the members and guests in attendance.

1.2 Membership and Attendance
(J. Garner)

1.2.1 Introduction of Attendees and New Members

The meeting participants were introduced. The attendance list for the August 2002 INCITS Executive Board meeting is available in Attachment 1.

On behalf of the committee, Ms. Higginbottom welcomed Ms. Stamnes (Intel), Mr. Mondello (Sun Microsystems) and Mr. Klein (Xerox) to their first INCITS Executive Board meeting. Ms. Karinch attended to review the status of the Marketing/PR services activity. The following TC Chairmen were in attendance to present their TC annual reports: Mr. Harmon (T6), Mr. Meyers (J11) and Ms. Wissink (L2).

1.2.2 Roll Call of Members in Jeopardy Due to Failure to Attend Meetings

The following INCITS Executive Board members were not represented at the August 2002 Executive Board meeting:

Voting Producer

New Member (not yet attained voting rights)

Non-voting Advisory Members

It was noted that Mr. Silletti had been in Gaithersburg to attend this meeting, however, a family emergency has precipitated his early departure. Following additional discussion, the INCITS Executive Board addressed this motion:

(Neumann/Elliott)

Move to suspend the rules and not place IBM in jeopardy for failure to attend meetings due to a family emergency.

Vote on the motion: 15-0-1 (Xerox abstained)

The motion passed.

Following the May 2002 INCITS Executive Board meeting, the INCITS Secretariat notified the ICCP (IT/02-0517) and Xerox (IT/02-0518) representatives that their organizations had been placed in jeopardy for failure to attend two out of three successive meetings. As representatives of both ICCP and Xerox were in attendance at this meeting, their organizations' memberships have been returned to normal status.

Reference: IT/02-0517 (ICCP), IT/02-0518 (Xerox)
1.2.3 Roll Call of Members in Jeopardy Due to Failure to Return Letter Ballots

The INCITS Executive Board has agreed that the requirement to return letter ballots will not be tracked until the implementation of the new balloting system has been accomplished.

1.2.4 Membership Report

Ms. Garner reviewed the information provided since the May 2002 INCITS Executive Board meeting concerning new members and changes in representation for established members:

As an Intel representative was in attendance, Intel attained voting rights at the August 2002 INCITS Executive Board meeting.

As Network Appliance was not represented at this meeting, Network Appliance will attain voting rights upon completion of the membership requirements.

Voting membership stands at 17 organizations . Quorum is 9. 16 organizations with voting rights were in attendance at the August 2002 INCITS Executive Board meeting. The attendance list is available in Attachment 1.

INCITS membership stands at:

Reference: IT/02-0601 (Sun Microsystems), IT/02-0648 (Network Appliance, Inc.), IT/02-0678 (Intel), IT/02-0824 (Xerox)

1.3 Approval of the Draft Minutes, May 13-15, 2002
(K. Higginbottom)

Ms. Higginbottom referred the INCITS Executive Board members to the draft minutes of the May 13-15, 2002 INCITS Executive Board meeting (IT/02-0595) and the changes to agenda item 7.1.1 proposed by Mr. Naujokas, the former B10 Chairman (IT/02-0675):

In discussion with the Executive Board, Mr. Naujokas reported that B10 petitioned for a change in regulations concerning the contactless cards addressed in ISO/IEC 14443 and ISO/IEC 15693, and that B10.5 has sent comments to FCC on this issue. Several Executive Board members immediately expressed concern with that activity because it is not appropriate for a standards body to submit comments on FCC ruling.

Mr. Naujokas said that B10 had been given permission by INCITS staff to work on this topic at the outset and that progress has been noted in previous B10 annual reports without any comment from INCITS.

Action Item: The INCITS Secretariat will notify B10 and B10.5 that commenting on FCC rulings is not within the scope of a TC's activity/authority.

Following discussion, the INCITS Executive Board accepted the changes proposed by Mr. Naujokas (IT/02-0675). The draft minutes of the May 13-15, 2002 meeting of the INCITS Executive Board were approved as revised at this meeting by unanimous consent (Thewlis/Michael).

Action Item: The Secretariat will revise and redistribute the minutes of the May 2002 INCITS EB meeting.

Reference: IT/02-0595, IT/02-0675 (changes proposed by J. Naujokas)
1.3.1 Review of Action Items, May 13-15, 2002
(J. Garner)

Ms. Garner reviewed the status of the action items from the May 2002 INCITS Executive Board meeting. With the exception of the following, the action items were done or overcome by events:

Action Items Carried Over From Previous Meetings:

2. The Secretariat will look into stabilized standards as a possibility for HIPPI standards. (Agenda Item 8.1.9, November 2001 minutes) - CARRYOVER - will be initiated due to recent approval of revised procedures

12. The Secretariat will seek guidance from ITI legal counsel on the subject of the having the INCITS Secretariat or ITI sign meeting contracts on behalf of the TCs. (Agenda Item 8.1.3, February 2002 minutes and Agenda Item 10.6, May 2002 minutes) - CARRYOVER - Secretariat received sample L3 contract on April 17, 2002 - working with ITI staff, legal counsel and L3

Action Items Assigned at the May 2002 INCITS Executive Board Meeting:

23. Mr. Hill, the INCITS Liaison to J13, volunteered to work with J13 Chairman on the fast track opportunity identified in the J13 annual report. (Agenda Item 7.1.3, May 2002 minutes) - CARRYOVER - July 8, 2002 - email reminder sent to Mr. Hill concerning status of this action item

25. The INCITS Vice Chairman will contact Dr. Klensin regarding his concerns with the fast track process and will request that the occurrences of X3/J1 in the J1 annual report be changed to J1. (Agenda Item 7.1.5, May 2002 minutes) - CARRYOVER - July 8, 2002 - email reminder sent to Mr. Richards concerning status of this action item

39. MOC was requested to look at officer trends (training, TC problems, etc.) and make recommendations concerning updates/changes to the training materials. (Agenda Item 8.1.1, May 2002 minutes) - CARRYOVER - under consideration by MOC

40. MOC was encouraged to investigate ways to improve/strengthen liaison with the TCs. (Agenda Item 8.1.1, May 2002 minutes) - CARRYOVER - under consideration by MOC

52. Mr. Thewlis agreed to work with the T10 and T11 Chairmen to discern a solution to their request for an Obsolete standards category based upon existing ANSI policies and INCITS strategies on this subject. (Agenda Item 10.5, May 2002 minutes) - CARRYOVER - see IT/02-0326 and IT/02-0676 posted to agenda item 9.2 for the August 2002 INCITS EB meeting - Mr. Thewlis, Mr. Lohmeyer and Mr. Snively are still working on this action item

54. The INCITS Secretariat and the INCITS 354 submitter will contact the SC 7 TAG to determine the ability of INCITS to obtain the project TAG if the specification is submitted for fast track via SC 7. (Agenda Item 10.7, May 2002 minutes) - CARRYOVER - phone call to SC 7 TAG Chair and email sent to fast track submitter on June 25, 2002

Reference: Action Items from the May 2002 Meeting

1.4 Approval of the Draft Agenda, August 7-9, 2002
(J. Garner)

Ms. Garner reviewed the revisions to the second revised draft agenda (IT/02-0854):

The second revised draft agenda (IT/02-0854) was approved as revised at this meeting by unanimous consent (Neumann/Jameson).

Reference: IT/02-0854

2. Chairman's Remarks
(K. Higginbottom)

On behalf of the INCITS Executive Board, Ms. Higginbottom thanked Mr. Hogan and NIST for hosting this meeting.

Ms. Higginbottom noted that Ms. McMillan had been hospitalized over the weekend and encouraged the INCITS members to sign the card being passed around to express the committee's well wishes.

3. Policy and Procedures
(K. Zemrowski)

It was noted that the office of PPC Chairman was currently vacant. Mrs. Higginbottom appointed Mr. Zemrowski the acting PPC Chairman.

3.1 For Action - PPC Report

Mr. Zemrowski, the acting PPC Chairman, reported that the committee had met twice by teleconference since the May 2002 meeting of the INCITS Executive Board: May 22 and July 16, 2002. Mr. Zemrowski reviewed the report of the Policy and Procedures Committee (IT/02-702r):

Reference: IT/02-702r

4. Report of the INCITS Secretariat

4.1 INCITS Finances
(M. Vago)

The approved 2002 INCITS Secretariat services are detailed in IT/01-0334.

Action Item: The Secretariat will update the list of approved 2002 INCITS Secretariat services (IT/01-0334) with the new name "INCITS".

Reference: IT/01-0334 (approved 2002 services)
4.1.1 2nd Quarter 2002 Actuals and 2002 Projections

Ms. Vago referred the INCITS Executive Board to the 2nd Quarter 2002 actuals and 2002 projections for the INCITS program (IT/02-0751). The 2002 projections indicate a $25K deficit is anticipated for 2002, largely due to the fact that projected TC service fees income is $85K under budget. Ms. Vago reported that the Secretariat staff was conducting follow-up activities to determine the causes for the fall off in TC memberships.

Reference: IT/02-0751 (2nd Q 2002 actuals)
4.1.2 Preliminary 2003 Budget

The list of approved 2003 INCITS Secretariat services is contained in IT/02-0520.

The INCITS Executive Board reviewed the preliminary 2003 budget for the INCITS program (IT/02-0849). Income is anticipated to be 11% above 2002 due to the following assumptions: 10% increase in memberships, 25% increase in publication sales and $50K from NIST to fund the SC 37 Secretariat which is anticipated to cost $150K in 2003. NIST is working on obtaining the remaining $100K in funding from external sources, however, for budgeting purposes, the outstanding expense is anticipated in the 2003 INCITS budget. The 2003 budget anticipates a 27% increase in expenses based upon the following assumptions: anticipate a 5% increase for cost of ANSI-administered SC Secretariats plus $150K for SC 37, ITI plans to replace its 14 year old telephone system and insurance costs are expected to increase 27%. At this time, the 2003 INCITS budget projects a $171K deficit. This will result in INCITS reserves of $120K at the end of 2003, which is below the level of reserves required by ITI policy.

Action item: The INCITS Executive Board Officers will contact ITI to discuss the committee's concern with the $90K expense in the preliminary 2003 budget for Marketing/External Contract Services and will report that the EB is not anxious to draw reserves below the ITI requirement.

Reference: IT/02-0520 (approved 2003 services), IT/02-0849 (preliminary 2003 budget)

4.2 Financial Report for ANSI-Administered SC Secretariats
(J. Garner)

INCITS members were invited to review the 2nd Quarter 2002 financial report for the ANSI-administered SC 11, SC 22 and SC 34 Secretariats (IT/02-0677). It was noted that the 2002 projections incorporates a $16K increase in the SC 11 Secretariat expenses from the 2001 level.

Action Item: The Secretariat was instructed to investigate the 2002 $16K increase in SC 11 Secretariat expenses from 2001 and to report on the projected 2002 expense at the November Executive Board meeting.

Reference: IT/02-0677 (2nd Q 2002 actuals)

4.3 For Action - Ranking Priorities of the 2003 INCITS Secretariat Services
(K. Higginbottom)

Ms. Higginbottom reviewed the background for this agenda item. At the May 13-15, 2002 meeting of the INCITS Executive Board, it was agreed that the Panasonic contribution (IT/02-0432) on prioritizing the functions of the INCITS Secretariat would be updated with the new items identified by the INCITS Secretariat and would be distributed for comment and identification of additional items. A final list of 2003 Secretariat services (IT/02-0520) was compiled and distributed for ranking of priorities by the members of the INCITS Executive Board (IT/02-0649). Member responses would be considered at the August 2002 INCITS Executive Board meeting. Panasonic was the only member to submit a contribution (IT/02-0650).

As reported in the Panasonic contribution, IT/02-0650, Dr. Nelson asked that the functions or goals of INCITS should be prioritized rather than the activities of the staff. In an effort to address Dr. Nelson's concerns, the INCITS Secretariat staff each spent one hour estimating the amount of days spent on each of the priorities outlined in the Panasonic contribution. The estimated staff days spent performing INCITS activities is provided for each of the priorities as reported in IT/02-0848.

Following extensive discussion, some new activities were added to the list of 2003 approved INCITS Secretariat services: Develop New Work/Fast Track Facilitator and Recruit and Retain Membership.

Action Item: Based upon discussions at this meeting, the following activities will be added to the list of 2003 approved INCITS Secretariat services: Develop New Work/Fast Track Facilitator and Recruit and Retain Membership.

Action Item: The INCITS Chairman will work with the Secretariat to integrate the ranking of priorities into the budget process.

The INCITS Executive Board thanked the INCITS Secretariat for providing data in response to Dr. Nelson's concerns.

Reference: IT/02-0520 (approved 2003 services), IT/02-0649 (request for INCITS EB member ranking of priorities), IT/02-0650 (Panasonic), IT/02-0848 (estimated staff days spent performing INCITS activities)

4.4 For Action - PR and Marketing Status Report and Transition Plan
(M. Karinch)

Ms. Higginbottom reported that at the May 2002 INCITS Executive Board meeting, the continuation of the contract with Ms. Karinch for an additional 6-month period, through November 2002, at the cost of $5K per month had been approved. Ms. Karinch and the Secretariat staff were instructed to present a transition plan detailing the transfer of marketing and PR activities to an ITI staff member at the August 2002 meeting.

Ms. Karinch gave a presentation (IT/02-0703) on the status of the PR and marketing activity. The collateral, the Executive Board's expressed number one priority, has been completed.

Action Item: The INCITS Secretariat will establish a speakers' bureau resource center on the INCITS web site (two-pagers on various technology areas, etc.).

Ms. Karinch reviewed the three options available as next steps:

Ms. Karinch stated that the transition plan was based upon the assumption that there would be no major change in direction or scope of work. She reviewed the objectives of the transition plan:

Ms. Karinch reviewed the transition plan:

Ms. Karinch stated that the "Transition Plus" program would consist of maintaining the consultant at the current rate, but set a new priority for the consultant to work with the Executive Board to recruit new members, (through a launch with a series of analyst briefings), establish closer liaison of selected groups with overlapping membership and through the cultivation of high-profile allies to write and speak about INCITS.

If the committee were to elect to maintain the status quo, it would require the current level of service from the consultant, the move into maintenance mode where possible and revisit priorities and set quarterly goals at each meeting of the INCITS Executive Board.

Ms. Karinch encouraged the INCITS Executive Board members to consider which option would be best for the future of INCITS in terms of:

Ms. Karinch reported that the ITI communications manager had recommended that the committee retain the current consultant and initiate involvement of the ITI manager of communications.

The committee discussed the three options marketing/PR options proposed for consideration:

Following extensive discussion, this motion was considered by the INCITS Executive Board:

(Hill/Elliott)

The INCITS Executive Board approves the extension of the contract with Maryann Karinch at the current funding level through March 1, 2003.

Ms. Higginbottom entertained formal discussion on the motion, and a motion to amend was considered:

(Neumann/Zajaczkowski)

Move to amend the initial motion by changing the date to November 30, 2003.

Vote on the motion to amend: 6 - 6 (Apple, Hewlett-Packard, NIST, Panasonic, Sony and Sun opposed) - 3 (ICCP, Intel and Unisys abstained)

The motion to amend failed.

The INCITS Executive Board addressed the original motion:

The INCITS Executive Board approves the extension of the contract with Maryann Karinch at the current funding level through March 1, 2003.

Vote on the motion: unanimous consent

The motion passed.

Action Item: The Secretariat will extend the INCITS EB's contract with Maryann Karinch at the current funding level through March 1, 2003.

Ms. Karinch gave an overview of the TC highlights program (IT/02-0863) initiated by the Secretariat staff.

Reference: IT/02-0703, IT/02-0863 (overview of TC highlights program)
4.5 Status of the Overhaul of the Antitrust Guidelines
(J. Garner)

At the May 2002 meeting, Ms. McMillan reported that the current antitrust guidelines required many resource-intensive activities that had come under question. Following discussion, the Secretariat was instructed to work with ITI legal counsel to initiate an overhaul of the labor-intensive review of processes in the antitrust guidelines.

Ms. Higginbottom noted that ITI legal counsel believes the requirement for TC minutes to be reviewed by Secretariat staff prior to their distribution to the committee should be retained. The proposed changes to the INCITS antitrust guidelines were reviewed (IT/02-0851).

Action Item: The Secretariat was instructed to distribute the proposed changes to the INCITS antitrust guidelines (IT/02-0851) for review and comment by members of the INCITS EB and TC Chairmen by September 15. The revised INCITS antitrust guidelines will be posted on the web site after September 15.

Reference: IT/02-0851

4.6 Standards Registry Committee
(M. Vago)

As reported in IT/02-0704, the goal of the Standards Registry Committee is to develop specifications that will promote the exchange of information between organizations developing standards and other consensus documents, and make more coherent and systematic information about these organizations' activities available to the public in order to:

The Standards Registry Committee meets by teleconference every other week for 1 hour. The committee has the following deliverables:

The Standards Registry Committee's goal is to produce the deliverables in three to six months using existing work where possible and appropriate. The completed work should be in conformance with existing international standards. The Standards Registry Committee's deliverables will be considered public property and may be freely used by anyone.

INCITS staff is currently monitoring and participating in this activity to determine the data requirements needed to comply with the definition. The sharing of such information among various registries will provide more current information to standards users as well as possibly point them to the development activities more readily.

The current issues being addressed by the Standards Registry Committee include:

It was agreed that the INCITS Secretariat staff would continue to monitor the activity of the Standards Registry Committee.

Reference: IT/02-0704

4.7 ANSI Standards Discount and Marketing Activity
(R. Feghali)

Mr. Feghali, ANSI's CIO and Vice President for Business Development, gave a presentation on ANSI's activities on the publishing, sales and marketing of INCITS standards, results of the discount effort, and marketing activity. Mr. Feghali reported that a large portion of INCITS's income is still derived from the sale of standards.

Mr. Feghali reviewed the recent marketing activities underway:

On behalf of the INCITS Executive Board, Ms. Higginbottom thanked Mr. Feghali for the informative presentation.

5. Committee Initiatives

5.1 JTC 1 TAG Finance Committee Report
(K. Higginbottom)

Ms. Higginbottom referred the INCITS Executive Board members to the report of the JTC 1 TAG Finance Committee (IT/02-0680). A significant increase in service fees is being recommended to meet the anticipated 2003 expenses of the JTC 1 TAG program. It is anticipated that the 2003 JTC 1 TAG service fees for INCITS membership on the committee will increase from $5K to $11K if the recommendation for the approval of the establishment of a new organization is not approved.

Reference: IT/02-0680 (JTFC report to August 2002 JTC 1 TAG meeting)

5.2 Standards Education Opportunities
(J. Neumann/S. Elliott)

Mr. Neumann, Chairman of the INCITS Standards Education Opportunities Team, referred the Executive Board members to the report on the proposed INCITS standards curriculum, status of ongoing work (IT/02-0822) and the INCITS Secretariat's request for INCITS EB members' participation in the online training demo (IT/02-0821). Mr. Elliott has been refining the online tutorials and user interfaces based upon initial member comments and as work progresses, there will be a formal request for greater review and comment.

The INCITS Executive Board members were encouraged to take the online tutorials and provide feedback. Mr. Neumann stated the team's intent of being able to announce at the November 2002 TC Officers Symposium that subgroup officer will be conducted via the online system effective January 1, 2003.

Action Item: The Secretariat will provide a link from the Members' area on the INCITS web site to the online training demo. Members were encouraged to take the tests and submit comments to the Secretariat.

Reference: IT/02-0821 (request for INCITS EB participation in demo of online training), IT/02-0822 (proposed INCITS standards curriculum)

5.3 For Action - Review of the Business Case for the Value of Continued US Funding of the SC 11 Secretariat
(M. Hogan)

At the May 2002 meeting of the INCITS Executive Board, the committee discussed the business case for the value of continued US funding of the SC 11 Secretariat. The 2001 expense associated with administering the SC 11 Secretariat was $5.7K (IT/02-0423). The 2002 budgeted expense for the SC 11 Secretariat was $24.6K (IT/01-1029). It was noted that the second call for volunteers to serve as the US candidate for SC 11 Chairman had closed without response. ANSI was notified that the US was unable to identify a candidate to serve as SC 11 Chairman.

The B5 business case contained in IT/02-0458, prepared at the request of INCITS (IT/02-0231), was reviewed. The B5 Chairman recommended continued US support of the SC 11 Secretariat.

Anticipating that a decision on the future of SC 11 would be reached at the May 2002 SC 11 Plenary, it was agreed that the issue would be revisited at the August 2002 meeting of the INCITS Executive Board. Mr. Hogan, the INCITS Liaison to B5, was assigned an action item to work with the B5 Chairman to prepare a status report on B5 and SC 11 for consideration at the August 2002 INCITS Executive Board meeting.

The resolutions from the May 2002 SC 11 Plenary (IT/02-0669) indicate that SC 11 unanimously approved the recommendation of the Ad Hoc Committee on the Future of SC 11 that SC 11 undertake a new mode of operation to improve efficiency and effectiveness. Both operational changes and action items were recommended:

The next SC 11 Plenary is scheduled to be held in concurrence with ECMA TC 17 May 12-14, 2004 in Lugano, Switzerland. Mr. Neumann's report on the status of ECMA TC 17 is available in IT/02-0665. ECMA TC 17 is currently not active as they have no projects. Mr. Neumann believes that, if asked, ECMA would take over SC 11 Secretariat responsibilities although they would be unable to provide an SC 11 Chairman.

Discussion ensued. Members noted that due to the inactivity of B5 and SC 11, the cost of funding the SC 11 Secretariat was greater than the value. The following motion was addressed:

(Jameson/Zajaczkowski)

The INCITS Executive Board notifies the JTC 1 TAG of their intent to relinquish financial support of the SC 11 Secretariat.

Vote on the motion: unanimous consent

The motion passed.

Action Item: The INCITS Secretariat will notify the JTC 1 TAG Administrator of the INCITS Executive Board's intent to relinquish financial support of the SC 11 Secretariat.

Action Item: Although ITI's contract with ANSI for Secretariat services requires notification by June 1 of changes to services for the following year, the INCITS Secretariat will immediately notify ANSI of this change in services.

Action Item: Recognizing the value of the technical contributions of the past and present members of B5, the INCITS EB instructed Ms. Higginbottom to draft a letter thanking Mr. Steinbrenner (B5 and SC 11 Chairman) for his contribution to domestic and international flexible magnetic media standardization efforts.

Reference: IT/01-1029 (2002 SC Secretariat budgets), IT/02-0231 (request for B5 development of business case), IT/02-0423 (2001 audited results for SC Secretariats), IT/02-0458 (B5 Chair's business case), IT/02-0665 (status of ECMA GA actions regarding TC17), IT/02-0669 (resolutions from May 2002 SC 11 Plenary)

5.4 2002 TC Officers' Symposium Planning Committee
(J. Neumann)

At the May 2002 meeting, the proposed symposium schedule was reviewed and the INCITS Executive Board accepted the Secretariat's proposal that the 2002 TC Officers' Symposium be held at the ASAE Conference Center in Washington, DC (IT/02-0335). Following additional discussion, the INCITS Executive Board had agreed to an expenditure of $6K-$8K for the following:

Ms. Garner reported that a contract had been signed with ASAE to secure the meeting space. The INCITS Secretariat staff had not yet begun to solicit industry sponsorship for the 2002 Symposium and awards reception.

Action Item: The INCITS Secretariat will issue $1K invoices (Assessment for 2002 INCITS TC Officers Symposium) to all members of the INCITS Executive Board. Payment of the invoices is voluntary.

Mr. Neumann reviewed the revised schedule and sessions for the 2002 TC Officers' Symposium (IT/02-0707). Changes to the symposium program and schedule were discussed and accepted at the meeting. Presentations are due to the INCITS Secretariat by November 4, 2002. Ms. Karinch volunteered to put together personalized information packages for the TC officers that register in advance. Mr. Neumann volunteered to bring a digital camera to the symposium to photograph the TC officers in attendance.

Action Item: The Secretariat will notify the TC Chairs and INCITS Executive Board members of the date and sessions for the 2002 TC Officers Symposium.

Action Item: As programs for the symposium sessions come together, the session leaders will send updates to the Secretariat for posting on the symposium section of the web site.

Reference: IT/02-0335 (proposed venue logistics), IT/02-0707 (schedule and sessions)

5.5 2002 INCITS Awards Committee
(D. Deutsch)

Following the May 2002 meeting of the INCITS Executive Board, Mr. Zajaczkowski kindly declined Ms. Higginbottom's request that he chair the 2002 INCITS Awards Committee. Dr. Deutsch has enthusiastically volunteered to chair the 2002 INCITS Awards Committee.

As noted in IT/02-0819, nominations for 2002 awards are due to Ms. McMillan no later than October 1, 2002. The criteria for each award category are detailed in the call for nominations (IT/02-0819).

The following INCITS members volunteered to participate on the awards committee: Mr. Neumann, Mr. Winkler and Mr. Zajaczkowski.

Reference: IT/02-0819 (request for nominations)

6. Ad Hoc Activities

An updated list of INCITS ad hoc groups and planning committees and their respective participants has been prepared by the INCITS Secretariat.

Reference: INCITS Ad Hoc Committees

6.1 INCITS Ad Hoc on New Technologies
(R. Richards)

At the May 2002 meeting, the duration of the INCITS Ad Hoc on New Technologies was discussed. It was agreed that the group's charter tended to new frontier investigations, rather than well-defined tasks that could be accomplished within two meetings of the INCITS Executive Board. Mr. Richards, Chairman of the INCITS Ad Hoc on New Technologies, had reported that the ad hoc had agreed to follow up its technology tests with the development of a matrix with guidelines for the use of electronic meetings for various uses. It was agreed that a LAN would be tested at the August 2002 INCITS meeting. The INCITS Ad Hoc on New Technologies was reconstituted, and the Chairman of the ad hoc was asked to prepare a report on the progress of the ad hoc's deliverables for consideration at the August 2002 meeting of the INCITS Executive Board.

At the August INCITS meeting, Ms. Higginbottom asked Mr. Richards to give a status report on the activities and deliverable of the INCITS Ad Hoc on New Technologies. Mr. Richards reported that there had been no ad hoc meetings since the May INCITS meeting but he had brought the necessary hardware into this meeting for both a LAN and wireless in-the-meeting network and server. Those members who participated in the LAN "experiment" were encouraged and recommended that whenever practical, a wireless network and server should be available. Ms. Higginbottom thanked Mr. Richards and his staff for their efforts.

Action Item: Mr. Richards will assist the Secretariat staff in purchasing a wireless hub for use at the November 2002 INCITS Executive Board meeting. Members interested in using the LAN will need to purchase IEEE 802.11b wireless cards. Mr. Richards will provide a laptop server for use at the Executive Board meetings.

The INCITS Ad Hoc on New Technologies was disbanded. On behalf of the INCITS Executive Board, Ms. Higginbottom thanked Mr. Richards and the Ad Hoc on New Technologies participants for their investigations of leading edge solutions. Ms. Higginbottom accepted Mr. Richards's offer, in his capacity as INCITS Vice Chairman, to monitor and report on activities related to XML and new technologies. It was agreed that any outstanding New Technology action items were overcome by events.

6.2 INCITS Ad Hoc on Database Asset
(J. Hill)

6.2.1 For Action - Recommendation of the INCITS Ad Hoc on Database Asset for Completion of the ITI Standards Operations Database

The INCITS Database Asset Ad Hoc had been reconstituted at the May 2002 INCITS EB meeting to handle responses to the RFPs (IT/02-0646) for completion of the ITI Standards Operations database and to develop a recommendation for consideration at the August 2002 meeting of the INCITS Executive Board.

Mr. Hill, Chairman of the INCITS Database Asset Ad Hoc, presented the ad hoc's report contained in IT/02-0710. Cost estimates have been submitted by the contractors in response to the RFPs and are detailed in the report. He reported that the ad hoc had completed all of its deliverables.

Action Item: Ms. Karinch, in her capacity as ITI's consultant, volunteered to prepare a presentation on the status of ITI's investigation on database partnering and sales options for consideration at the November 2002 INCITS Executive Board meeting.

It was agreed that given the current discussions on the possible formation of a new organization, changes in priorities and funding issues, no action would be taken at this meeting. As the INCITS Database Asset Ad Hoc had completed its assignment it was disbanded. On behalf of the INCITS Executive Board, Ms. Higginbottom thanked Mr. Hill, Ms. Vago and the other ad hoc participants for their work.

Reference: IT/02-0646 (RFP), IT/02-0710 (report)

6.3 INCITS Ad Hoc on Merger
(K. Higginbottom)

The INCITS Ad Hoc on Merger was established between the February and May 2002 Executive Board meetings in response to the decision of the JTC 1 TAG Ad Hoc on Futures' decision to focus on the development of a plan to merge the JTC 1 TAG and INCITS. The CRC enterprises contribution contained in IT/02-0516 was reviewed at the May EB meeting and was submitted for consideration by the INCITS Ad Hoc on Merger.

Reference: IT/02-0516 (CRC enterprises contribution)
6.3.1 For Action - JTC 1 TAG Ad Hoc on Futures' Recommendations for Consolidation and Transition of the JTC 1 TAG into a New Organization

Ms. Higginbottom reported that members of the INCITS Ad Hoc on Merger and TC Chairmen were invited to participate in the July 11-12, 2002 meeting of the JTC 1 TAG Ad Hoc on Futures held at NIST in Gaithersburg, Maryland. The consolidation proposal was finalized at that meeting. Ms. Higginbottom observed that all of the members of the INCITS Ad Hoc on Merger were also members of JTC 1 TAG Ad Hoc on Futures. She noted that at the July meeting, Dr. Jonathan Hodgson (Chairman of J17 - Prolog), was also in attendance.

Ms. Higginbottom reported that the JTC 1 TAG had approved the proposal at their meeting earlier this week. In Mr. Silletti's absence, Mr. Michael reviewed the JTC 1 TAG Ad Hoc on Futures' recommendations for consolidation and transition of the JTC 1 TAG into a new organization (IT/02-0681).

Following considerable discussion, the INCITS Executive Board addressed the first JTC 1 TAG request to the INCITS Executive Board:

The JTC 1 TAG requests the INCITS Executive Board to review and approve the proposal to create a new organization as outlined in IT/02-0681, with equal responsibility with ITI for approving its budget.

It was agreed that a 30-day letter ballot would be issued following this meeting to determine the INCITS Executive Board's approval of the plan to establish a new organization as proposed in IT/02-0681. This ballot would require two-thirds approval to pass. Ms. Higginbottom stated that the members should feel confident that all comments accompanying ballots would be seriously considered by the transition team.

Action Item: The INCITS Secretariat will issue a 30-day letter ballot to determine the INCITS Executive Board's approval of the plan to establish a new organization as proposed in IT/02-0681, with equal responsibility with ITI for approving its budget.

The second JTC 1 TAG request to the INCITS Executive Board was addressed:

The JTC 1 TAG requests that the INCITS Executive Board approve the establishment of a joint transition team composed of the officers of the JTC 1 TAG and of the INCITS Executive Board, drawing upon other resources as required, to assist the Information Technology Industry Council (ITI) in the implementation of the new organization outlined in IT/02-0681.

The INCITS Executive Board addressed the following motion:

(Jameson/Thewlis)

The INCITS Executive Board approves the establishment of a joint transition team composed of the officers of the JTC 1 TAG and of the INCITS Executive Board, drawing upon other resources as required, to assist the Information Technology Industry Council (ITI) in the implementation of the new organization outlined in IT/02-0681.

Vote on the motion: 13 - 0 - 1 (Hitachi abstained)

The motion passed.

In response to Dr. Nelson's request that Mr. Silletti be included on the transition team, Ms. Higginbottom assured the Executive Board that the invitation had already been extended.

Ms. Higginbottom thanked the ad hoc members and the INCITS TC Chairmen for their participation on the INCITS Ad Hoc on Merger. As the work of the INCITS Ad Hoc on Merger was completed, the ad hoc was dissolved at the August 2002 Executive Board meeting.

Reference: IT/02-0681

6.4 INCITS Ad Hoc on Recruitment
(D. Thewlis)

At the May 13-15, 2002 meeting of the INCITS Executive Board, the INCITS Ad Hoc on Recruitment was established with the following charter:

Considering IT/02-0320, the INCITS Ad Hoc on Recruitment will prepare materials for the November 2002 TC Officers Symposium, prepare an expanded recruitment plan by investigating recruitment opportunities from non-US based companies and non-traditional IT sectors (i.e., telecommunications, services, content providers and systems integrators) and will consider opportunities for promoting greater collaboration.

Mr. Thewlis (SHARE Inc.) had agreed to Chair the INCITS Ad Hoc on Recruitment. Messrs. Hill (Sun Microsystems), Hogan (NIST) and Richards (US DoD) had volunteered to participate on this ad hoc group. A call for additional participants was issued following the May 2002 INCITS EB meeting (IT/02-0513).

Mr. Thewlis noted that there had been no activity of the INCITS Ad Hoc on Recruitment. As INCITS had agreed to conduct a letter ballot on the proposal to establish new organization, the INCITS Ad Hoc on Recruitment was disbanded.

Reference: IT/02-0513 (call for participants)

7. INCITS Technical Committees

7.1 INCITS Technical Committee Annual Reports
(K. Higginbottom)

Ms. Higginbottom reviewed the following changes to the TC annual report schedule for the August 2002 INCITS Executive Board (IT/02-0593):

Reference: IT/02-0593 (annual report schedule for this meeting)
7.1.1 J13 - Programming Language LISP - Steven Haflich, J13 Chairman 
(J. Hill - liaison)

Mr. Haflich, the J13 Chair, presented the J13 annual report at the May 2002 INCITS Executive Board meeting. Since the report was not received in advance of the meeting, acceptance of the J13 annual report was carried over to the August 2002 EB meeting.

The INCITS Executive Board reviewed and accepted the J13 annual report (IT/02-0567) reviewed at the August 2002 INCITS Executive Board meeting.

Reference: IT/02-0567
7.1.2 B11 - Optical Digital Data Disks - John Neumann, B11 Chairman 
(T. Nelson - liaison)

Mr. Neumann, the B11 Chairman, presented the B11 annual report covering the period of June 2001 to June 2002 (IT/02-0625). B11 is a maintenance TC and has not met during the reporting period. B11 has completed all required maintenance activities for the period addressed by the report.

Mr. Neumann reported that for all practical purposes, SC 23 was in a state of maintenance and responds to letter ballots issued by JTC 1 for maintenance activities and fast track ballots for DIS texts issued by ECMA. The B11 annual report indicates that future growth optical disk cartridge market will continue to be met by standardization conducted in ECMA as the industry leaders continue to rely on that forum for its technical work.

The B11 Chairman is of the opinion that annual reports should not be required for maintenance TCs.

Ms. Higginbottom thanked Mr. Neumann for his presentation of the B11 annual report. The INCITS Executive Board accepted the B11 annual report (IT/02-0625) presented at the August 2002 INCITS Executive Board meeting.

Reference: IT/02-0625
7.1.3 J9 - Programming Language Pascal - Thomas Turba, J9 Chairman
(D. Thewlis - liaison)

Mr. Thewlis, the INCITS Liaison to J9, presented the J9 annual report for the period of June 2001 through June 2002 (IT/02-0659). J9 is a maintenance TC and did not meet in this reporting period. As there were two US standards for Extended Pascal, J9 unanimously voted to recommend that the US withdraw X3.160:1990, Programming Language Extended PASCAL (ANSI/IEEE 770/X3.160-1989) in favor of ANSI/ISO/IEC 10206:1991[1999], Information Technology - Programming languages - Extended Pascal.

Ms. Higginbottom thanked Mr. Thewlis for presenting the J9 annual report (IT/02-0659) which was accepted as presented at the August 2002 INCITS Executive Board meeting.

Reference: IT/02-0659
7.1.4 J11 - Programming Language C - Randy Meyers, J11 Chairman (also see agenda items 7.3.1 and 7.3.3.2)
(J. Hill - liaison)

Mr. Meyers, the J11 Chairman, presented the J11 annual report covering the period of June 2001 to July 2002 (IT/02-0692). J11 assisted SC 22/WG 14 with the on-going processing of Defect Reports for ISO C and the preparation of a Type 3 Technical Report on C Extensions to Support Embedded Processors. All work occurred on schedule with a minimum of controversy.

Mr. Meyers reported that after a slow start, the various vendors are picking up features from ISO/IEC 9899:1999. C++ and Java have reduced the pressure for new features in C and increased the desire for C to remain stable with few disruptions that could affect its very large code base. The embedded extensions are expected to appeal only to the embedded market.

Ms. Higginbottom noted the recent reappointment of Mr. Walls as J11 IR. It was confirmed that Mr. Myers had received the required officers' training on August 6, so he was no longer overdue.

On behalf of the INCITS Executive Board, Ms. Higginbottom thanked Mr. Meyers for presenting the J11 annual report in person. The J11 annual report (IT/02-0692) was accepted as presented at the August 2002 INCITS Executive Board meeting.

Reference: IT/02-0692
7.1.5 J15 - Programming Language PL/B - Gary Raymond, J15 Chairman
(J. Hill - liaison)

Mr. Hill, the INCITS Liaison to J15, presented the J15 annual report for the period of February 2002 to July 15, 2002 (IT/02-0691). J15 is a maintenance TC and has not met in this reporting period but plans to meet on October 28, 2002. J15 is engaged in the maintenance of X3.238:1994, ANSI Standard for Programming Language PL/B. PL/B is a modern business programming language, suitable for on-line interactive business processing in both stand-alone and networked environments.

Action Item: Mr. Hill will request that the J15 annual report be updated with the current liaison assignment and that the J15 Chairman submit the revised J15 annual report to the Secretariat.

Ms. Higginbottom thanked Mr. Hill for presenting the J15 annual report (IT/02-0691) which was accepted with the minor edit discussed by the INCITS EB.

Reference: IT/02-0691
7.1.6 L2 - Character Sets and Internationalization - Catherine Wissink, L2 Chairman (also see agenda items 7.3.1 and 7.3.3.1)
(D. Thewlis - liaison)

Ms. Wissink, the L2 Chairman, presented the L2 annual report for the period of June 2001 through August 2002 (IT/02-0689). L2 works very closely with the Unicode© Consortium and all technical meetings of the groups are co-located.

Ms. Wissink reported that the work on ISO 10646, after publication of the second edition of ISO 10646-1:2000, has two aspects at this time. One is the continued addition of scripts and characters to the Basic Multilingual Plane (as manifested in Amendment 2 to ISO 10646-1:2000, currently in FPDAM ballot). The other is the allocation of scripts in the Supplemental Planes, off the Basic Multilingual Plane (as seen in Amendment 1 to ISO 10646-2, currently in FPDAM ballot) The US contributes substantially to these projects, providing Mr. Suignard (L2 IR) as the project editor. The work on internationalization as the US TAG to SC 22/WG 20 includes contributions to and reviews of draft standards and technical reports.

Ms. Wissink requested INCITS and JTC 1 TAG support of a recent SC 2/WG 2 resolution on CLAUI that would be submitted for consideration at the October 2002 JTC 1 Plenary. Substantial discussion ensued.

Action Item: Based upon guidance provided at the August 2002 EB meeting, Mr. Winkler was instructed to craft an INCITS contribution to the JTC 1 TAG, in time for the October Plenary, requesting that the USNB push for the abolishment of JTC 1 Technical Directions.

Action Item: The L2 Chairman will make the minor edits to the L2 annual report discussed at this meeting and will submit the final version of the L2 annual report to the INCITS Secretariat.

Ms. Higginbottom noted the recent reappointment of Mr. Suignard as L2 International Representative and reported that he is required to receive the required officers' training by May 2003.

On behalf of the INCITS Executive Board, Ms. Higginbottom thanked Ms. Wissink for presenting the L2 annual report in person. The L2 annual report (IT/02-0689) was accepted as revised at the August 2002 Executive Board meeting.

Reference: IT/02-0689
7.1.7 T6 - Radio Frequency Identification (RFID) Technology - Craig Harmon, T6 Chairman
(D. Deutsch - liaison)

Mr. Harmon, the T6 Chairman, presented the T6 annual report covering the period of June 2001 through April 2002 (IT/02-0752).

Mr. Harmon reported that NCITS 256:1999 was approved on October 18, 1999. The first revision of the standard INCITS 256:2001 was approved by ANSI BSR on June 8, 2001. An INCITS SD-3 was filed and approved on August 1, 2001 for continuing work to include interrogator communications and new air interfaces. T6 sees a need for the establishment of standards for Electronic Article Surveillance (EAS). Consumer product manufacturers are searching for standards in this technology. Unless EAS manufacturers participate in the standardization effort, the work will not begin.

Although travel restrictions after September 11th forced the cancellation of two scheduled meetings of the committee, the normal meeting schedule has since resumed. Committee members continue to work with the US TAG to SC 31 to have the T6 work form the basis for the international RFID standard. Participation is decreasing since most work is completed. Future meetings will decide whether T6 should transfer to maintenance status.

On behalf of the INCITS Executive Board, Ms. Higginbottom thanked Mr. Harmon for presenting the T6 annual report in person. The T6 annual report (IT/02-0752) was accepted as presented at the August 2002 INCITS Executive Board meeting.

Reference: IT/02-0752
7.1.8 T13 - I/O Interface - AT Attachment - Peter McLean, T13 Chairman
(J. Hill - liaison)

Mr. Hill, the INCITS Liaison to T13, presented the T13 annual report covering the period of June 2001 through May 2002 (IT/02-0652). Since the AT Attachment (ATA) interface is contained totally within the host computer enclosure and does not provide an external interface, T13 does not participate in the international standards process.

Mr. Hill reported that a follow-on project providing enhancements to BIOS Enhanced Disk Drive Services is expected to be initiated in 2002. It is anticipated that the Serial ATA Consortium will request that T13 accept their Serial ATA 1.0 specification in the first half of 2003 for development as an ANSI standard.

Ms. Higginbottom thanked Mr. Hill for presenting the T13 annual report (IT/02-0652) which was accepted by the INCITS Executive Board.

Reference: IT/02-0652
7.1.9 T20 - Real Time Locating Systems - Larry Graham, T20 Chairman
(J. Neumann - liaison)

Mr. Neumann, the INCITS Liaison to T20, presented the T20 annual report covering the period of August 2001 through July 2002 (IT/02-0841). This is T20's first annual report since its establishment on August 21, 2001.

At the inaugural T20 meeting, the committee agreed to fast track the project for Real Time Locating Systems (RTLS). A revised SD-3 reflecting a two-part standard, defining both air wave interface and a server to outside applications interface was approved by the committee in March 2002 and forwarded for INCITS approval. T20 anticipates the completion of at least the 2.45 GHz air interface portion of the standard, as well as the common API before the end of 2002. In it anticipated that the manufacturers participating in the 433 MHz ad hoc committee will take additional time to resolve their differences before providing a draft document for full committee review.

Ms. Higginbottom thanked Mr. Neumann for presenting the T20 annual report (IT/02-0841) which was accepted by the INCITS Executive Board.

Action Item: The INCITS Liaison to T20 will personally invite the T20 Chairman to attend the TC Officers Symposium to meet other TC Chairmen and members of the EB.

Reference: IT/02-0841

7.2 INCITS Technical Committee Liaisons (Liaison Listing & 2002 TC Annual Report Schedule)

It was noted that the INCITS Liaisons were responsible for maintaining contact with their TCs and were instructed to encourage their TC Chairmen to attend the November 2002 INCITS TC Officers Symposium.

7.3 INCITS Subgroup Officers
(K. Higginbottom)

7.3.1 Appointment of Subgroup Officers

The INCITS Executive Board reviewed the report (IT/02-0698) detailing the status of calls for volunteers and officer appointments for INCITS subgroup officers. The following officers were appointed since the May 2002 Executive Board meeting:

Reference: IT/02-0497 (H3 IR), IT/02-0578 (J11 IR), IT/02-0579 (L2 IR), IT/02-0673 (L8 IR), IT/02-0674 (M1 IR), IT/02-0698 (report)
7.3.2 Unanswered Calls

As noted in the officers report (IT/02-0698), the following calls for volunteers had closed without response:

Reference: IT/02-0698 (report)
7.3.2.1 For Action - Status of B5 Chairman

The second call for volunteers to serve as B5 Chairman closed without response on October 24, 2001 (IT/02-0698). At the February 2002 INCITS EB meeting, Mr. Steinbrenner's term was extended until the August 2002 meeting of the INCITS Executive Board.

The INCITS Executive Board discussed the status of B5 since SC 11 had indicated its intent to remain active. It was noted that B5 had been operating without a formally appointed Chairman since October 2001. The committee agreed that B5 must have a formally appointed Chairman to remain a viable committee.

Action Item: The INCITS Secretariat was instructed to notify B5 that in the absence of candidate to serve as Chairman, the disbandment of B5 will be considered at the November 2002 meeting.

Reference: IT/02-0698 (report)
7.3.2.2 For Action - Status of B10 Chairman

The second call for volunteers to serve as B10 Chairman closed without response on May 28, 2002 (IT/02-0596). The B10 membership has been encouraged to identify a B10 Chairman as soon as possible (IT/02-0698). The B10 Vice Chairman has agreed to chair the August 2002 B10 meeting.  Mr. Neumann, the INCITS Liaison to B10 will attend that meeting and will restate the need to identify a candidate to serve as the B10 Chairman,

The INCITS Executive Board discussed the current situation of B10. As one of INCITS's most vibrant TCs, it was agreed that B10 needed an appointed Chairman.

Action Item: The status of the B10 chairmanship will be revisited at the November 2002 meeting of the INCITS Executive Board.

Action Item: PPC was requested to review the current INCITS procedures related to committee operations in the absence of an appointed Chairman.

Reference: IT/02-0596 (B10 Chairman), IT/02-0698 (report)
7.3.2.3 Status of PPC Chairman

The second call for volunteers to serve as PPC Chairman closed without response on June 12, 2002 (IT/02-0698). As noted under agenda item 3, Mr. Zemrowski had been appointed the acting PPC Chairman.

Mr. Zemrowski has indicated that he was in the process of submitting documentation in support of his candidacy. Once a candidate has submitted the required documentation, a third call for volunteers will be issued.

Reference: IT/02-0698 (report)
7.3.3 Subgroup Officer Training

The current 2002 TC Subgroup officers' training schedule is available in IT/02-0368. The status of officers' training is detailed in the officers' report (IT/02-0698).

The following officers, while not yet overdue, are required to attend training prior to the November 2002 meeting of the INCITS Executive Board (IT/02-0698):

Reference: IT/02-0368 (updated 2002 training schedule), IT/02-0698 (report)
7.3.3.1 Status of Officers Due to be Trained within One Year

The following TC officers are required to receive training within one year of the November 2002 meeting of the INCITS Executive Board (IT/02-0698):

Reference: IT/02-0698 (report)
7.3.3.2 Status of Officers Overdue for Training

The following TC officers were overdue for training at the time the officers' report was prepared (IT/02-0698):

Reference: IT/02-0166 (J11 Chair - reminder of training requirement), IT/02-0697 (J11 Chair - intent to attend August 6, 2002 training session), IT/02-0698 (report)
7.4 INCITS Technical Committee Issues

Mr. Neumann noted that M1 had an NP on Point of Sales application profile on their upcoming agenda. The supporters of the NP were on the losing side of the Drivers' License Standard which had been withdrawn from B10

8. Standards Operations
(J. Hill)

8.1 Management Operations Committee (MOC) Report

Following the May 2002 INCITS EB meeting, a call for participants to serve on the Management Operations Committee (MOC) was issued IT/02-0539. Mr. Hill, MOC Chairman, gave a report on MOC activities since the May 2002 Executive Board meeting (IT/02-0686). Items requiring INCITS action are covered under subsequent agenda items. MOC met June 3 and July 15, 2002 and has the following meetings scheduled for the remainder of 2002: September 16, October 18 and December 4.

Action Item: The Secretariat will refer the INCITS EB members to the SD-3 and SD-10 checklists prepared by MOC and links to the checklists will be placed on the INCITS web site.

Reference: IT/02-0539 (call for participants), IT/02-0686 (MOC report)
8.1.1 Review of INCITS TC Officer Comments on the Liaison Transition Plan Proposed by MOC

At the May 2002 INCITS Executive Board meeting, the liaison transition plan proposed by the Management Operations Committee (MOC) was reviewed. The INCITS Executive Board approved in concept the proposed liaison transition plan and instructed the INCITS Secretariat to distribute the transition plan for TC officer review and comment prior to the August 2002 meeting of the INCITS Executive Board (IT/02-0645). The T6 Chairman (IT/02-0708), the PPC Chairman (IT/02-0709) and the Vice Chairman of the former INCITS TC K5 (IT/02-0856) submitted comments in response to the call.

The INCITS EB members discussed the comments submitted on the liaison transition plan.

Action Item: MOC will work with PPC to determine whether or not procedural changes are required to clarify the issues raised by the PPC Chairman and Vice Chairman of the former INCITS TC K5 in response to the call for comments on the liaison transition plan. The final version of the liaison transition plan will be presented at the November 2002 INCITS TC Officers Symposium.

Reference: IT/02-0645 (request for comments), IT/02-0708 (T6 Chairman), IT/02-0709 (PPC Chairman), IT/02-0856 (Vice Chairman of the former TC K5)

8.2 INCITS Management Reviews (Milestone 5)

There were no issues addressed under this standing agenda item.

8.3 Monitoring Recommendations for 5 Year Maintenance

8.3.1 Outstanding Maintenance Items for 1999, 2000, 2001

Mr. Hill reviewed the standards maintenance report (IT/02-026r). Items requiring action were addressed under separate agenda items.

Reference: IT/02-026r (maintenance report)
8.3.2 Recommendations Due in 2002

The standards maintenance report indicates the status of recommendations due in 2002 (IT/02-026r). Items requiring action were addressed under separate agenda items.

Reference: IT/02-026r (maintenance report)
8.3.2.1 For Action - 5-year Maintenance for B9 Standards

As noted in the standards maintenance report (IT/02-026r) and the MOC report (IT/02-0686), B9 did not provide maintenance recommendations for the standards listed in IT/02-0662.

Mr. Hill reported that MOC did not have quorum at the July 15 teleconference so although a formal MOC recommendation was not available for consideration, reaffirmation of the B9 standards appeared to be the most sensible option. Following discussion, the INCITS Executive Board addressed this motion:

(Michael/Richards)

The INCITS Executive Board approves the reaffirmation of the following B9 standards:

  • X3.21:1967[R1997], Rectangular Holes in Twelve-Row Punched Cards
  • X3.96:1983[R1997], Paper Sizes for Single Part Continuous Business Forms
  • X3.150:1986[R1997], Office Machines and Business Forms Character and Line Spacing (formerly X4.17:1976)
  • X3.151:1986[R1997], Basic Sheet Sizes and Standard Stock Sizes for Bond Paper and Index Bristols (formerly X4.4:1972)
  • X3.152:1986[R1997], Specifications for Single-Ply, Non-carbonized Adding Machine Paper (formerly X4.8:1973)

Vote on the motion: unanimous consent

The motion passed.

Action Item: The INCITS Secretariat will initiate the public reviews for the reaffirmation of the following B9 standards: X3.21, X3.96, X3.150, X3.151 and X3.152.

Action Item: MOC will contact the B9 Chairman to request that he provide a report on the status of B9 projects prior to the November 2002 Executive Board meeting.

Reference: IT/02-026r (maintenance report), IT/02-0662 (agenda item 4.3 - July 15, 2002 MOC agenda), IT/02-0686 (MOC report)
8.3.2.2 For Action - 5-year Maintenance for B10 Standard - X3.149:1986 [R1997], Financial Services - Financial Transaction Card Formsets - Location of Imprinted Information

As noted in the standards maintenance report (IT/02-026r) and the MOC report (IT/02-0686), the B10 vote on the reaffirmation of the following standard did not receive the required level of support to pass so B10 was unable to provide a recommendation for consideration by the INCITS EB:

Mr. Hill reported that MOC did not have quorum at the July 15 teleconference so although a formal MOC recommendation was not available for consideration, reaffirmation of the B10 standard appeared to be the most sensible option. Following discussion, the INCITS Executive Board addressed this motion:

(Richards/Michael)

The INCITS Executive Board approves the reaffirmation of the following B10 standard:

  • X3.149:1986[R1997], Financial Services - Financial Transaction Card Formsets - Location of Imprinted Information

Vote on the motion: unanimous consent

The motion passed.

Action Item: The INCITS Secretariat will initiate the public review for the reaffirmation of the following B10 standard: INCITS 149.

Reference: IT/02-026r (maintenance report), IT/02-0686 (MOC report)
8.3.2.3 For Action - 5-year Maintenance for T10 Standard - INCITS 304:1997, SCSI-3 Multimedia Commands (MMC)

As noted in the standards maintenance report (IT/02-026r) and correspondence from the INCITS Secretariat (IT/02-0706), the T10 vote on the reaffirmation of the following standard did not receive the required level of support to pass so T10 was unable to provide a recommendation for consideration by the INCITS EB:

Following discussion, the INCITS Executive Board addressed this motion:

(Jameson/Richards)

The INCITS Executive Board approves the reaffirmation of the following T10 standard:

  • INCITS 304:1997, SCSI-3 Multimedia Commands (MMC)

Vote on the motion: ; unanimous consent

The motion passed.

Action Item: The INCITS Secretariat will initiate the public review for the reaffirmation of the following T10 standard: INCITS 304.

Action Item: The INCITS Liaison to T10, Dr. Nelson, will notify the T10 Chairman of the rationale for the INCITS EB decision to reaffirm INCITS 304:1997, SCSI-3 Multimedia Commands (MMC).

Reference: IT/02-026r (maintenance report), IT/02-0706 (request for INCITS EB action)
8.3.3 Recommendations Due in 2003
8.3.3.1 For Action - 5-year Maintenance for J20 Standard - INCITS 319:1998, Programming Language Smalltalk 

At the July 15, 2002 MOC teleconference, past INCITS discussions of standards possibly suited for archival/stabilized status were reviewed (IT/02-0662). At the April 2002 INCITS meeting, the following J20 standard was approved for archival status: INCITS 319:1998, Programming Language Smalltalk. Mr. Hill reported that MOC determined that INCITS 319 was not suitable for stabilized status as it had not yet undergone a reaffirmation. INCITS 319 will be undergoing maintenance for the first time in 2003. At this time, the INCITS Executive Board can take action to conduct 5-year maintenance for this J20 standard or it can wait until MOC has had the opportunity to provide a formal recommendation for INCITS consideration.

The INCITS Executive Board addressed the following motion:

(Jameson/Richards)

INCITS Executive Board approves the reaffirmation of INCITS 319:1998, Programming Language Smalltalk.

Vote on this motion: unanimous consent

The motion passed.

Action Item: The Secretariat will initiate the public review for the reaffirmation of the following J20 standard: INCITS 319:1998.

Reference: IT/02-0662 (agenda item 4.4 - July 15, 2002 MOC agenda), IT/02-0686 (MOC report)

8.4 Stabilized Standards

8.4.1 For Action - Designation of A1 Standards as Stabilized Standards

At the February 2002 meeting of the INCITS Executive Board, PPC was instructed to draft revised procedures for the stabilized standards process. The revised procedures have been recently approved and MOC reviewed previous INCITS discussions of standards suitable for stabilized status. At the April 2000 meeting, INCITS approved the conversion of several A1 standards to archival/stabilized status and have been converted to stabilized standards in 2002: X3.111:1986[R1997], X3.99:1983[R1997], X3.209:1992[R1997] (IT/02-0662). MOC decided that the A1 standards listed in IT/02-0686 were also suitable for stabilized status. Mr. Hill observed that justification for conversion of these standards to stabilized status must be accompanied by rationale.

Following discussion, the INCITS Executive Board addressed this motion:

(Winkler/Zemrowski)

The INCITS Executive Board approves the conversion of the following A1 standards to stabilized status as the developing committee, A1, has been disbanded but the standards remain in common use:

Vote on the motion: unanimous consent

The motion passed.

Action Item: The INCITS Secretariat will initiate the public reviews for the reaffirmation of the following A1 standards: INCITS 17, INCITS 45, INCITS 49, INCITS 62, INCITS 86, INCITS 93 and INCITS 192.

Reference: IT/02-0662 (agenda item 4.4 - July 15, 2002 MOC agenda), IT/02-0686 (MOC report)
8.4.2 For Action - Designation of B7 Standards as Stabilized Standards

At the July 2001 INCITS meeting, it had been agreed that the issue of converting B7 standards to stabilized standards would be revisited once PPC had developed and INCITS had approved procedures for stabilized standards. At the February 2002 meeting of the INCITS Executive Board, PPC was instructed to draft revised procedures for the stabilized standards process. The revised procedures have been recently approved and MOC reviewed previous INCITS discussions of standards suitable for stabilized status. Mr. Hogan's rationale for the conversion of the B7 standards to maintenance status is detailed in IT/99-0224.

MOC reviewed the B7 standards and determined that they were suitable for stabilized status (IT/02-0662 and IT/02-0686) with the rationale available in IT/99-0224. Mr. Hill observed that justification for conversion of these standards to stabilized status must be accompanied by rationale.

Following discussion, the INCITS Executive Board addressed this motion:

(Michael/Zajaczkowski)

The INCITS Executive Board approves the conversion of the following B7 standards to stabilized status with the rationale provided in IT/99-0224:

Vote on the motion: unanimous consent

The motion passed.

Action Item: The INCITS Secretariat will initiate the public reviews for the reaffirmation of the following B7 standards: X3.112, X3.46, X3.52, X3.58, X3.76, X3.89, X3.115, X3.119, X3.120, X3.163 and X3.179.

Reference: IT/02-0662 (agenda item 4.4 - July 15, 2002 MOC agenda), IT/02-0686 (MOC report)

8.5 Fast Track Facilitator

There were no Fast Track Facilitator activities to report on at this meeting.

8.6 New Standards

It was agreed that press releases for standards approved since the last meeting would be posted to this agenda item on future agendas.

9. Old Business

9.1 For Possible Action - Determination of INCITS Interest in the Work of SC 35
(M. Hogan/R. Richards)

At the February 2002 meeting, the INCITS Executive Board had reviewed correspondence from the V2 Chairman (IT/02-0158) requesting information on the politics and sensitivities associated with the US opposition to the creation of the User Interfaces Sub Committee (SC 35) of JTC 1 and the subsequent decision not to participate on SC 35. The INCITS EB had discussed the background of the US decision not to participate in the work of SC 35. It had been agreed that the US should reconsider its previous stance on SC 35 participation.

The INCITS Secretariat issued a call for contributions detailing interest in the work of SC 35 and concerns with respect to the SC 35 program of work (IT/02-0234). Input from Technical committees L2, V1, V2 and W1 was specifically solicited.

At the May 2002 meeting, the INCITS Executive Board had reviewed the V2 (IT/02-0434) and W1 (IT/02-0437) contributions expressing interest in the work of SC 35, and they had reviewed the associated potential expenses. The 2002 assessment associated with the SC 35 and WG 1-6 TAGs would have been:

The 2003 assessment associated with the SC 35 and WG 1-6 TAGs would have been:

The members had expressed continuing concern about the work of this SC. Mr. LaPlant, the V2 Chair, had discussed the concerns of that TC with Mr. Hill.  V2's specific concerns are with a specific project in WG 6. Others had noted that NPs have been problematic and are likely to continue to be so, as SCs now approve their own NPs. Other members had noted concern about the viability of V2 and questioned the TC's ability to sustain TAG activity. V1 was identified as another TC expressing some interest, but it, too, was a very small TC. It was also noted that W1 could provide more detailed information in its area of interest in SC 35. Mr. Hill (V2 Liaison), with assistance from Mr. Hogan (NIST) and Ms. Baronas (Sony), were instructed to contact the V2 Chairman and will request more detailed information on specific areas of interest in SC 35 (projects, WGs, etc.). Mr. Richards (W1 Liaison) was asked to contact the W1 Chairman and request more detailed information on specific areas of interest in SC 35 (projects, WGs, etc.). The V2 and W1 input would be presented for consideration at the August 2002 INCITS Executive Board meeting.

At the August 2002 INCITS Executive Board meeting, it was noted that no new materials had been submitted for consideration. The INCITS Executive Board noted that resources had not been identified in V2 to provide an International Representative. It was estimated that US participation on SC 35 and one WG would cost approximately $10.5K based on 2003 costs:

Ms. Higginbottom reminded the committee that a temporary funding solution had been approved recently to cover the unbudgeted expenses associated with the T3 request that INCITS serve as the SC 6 and SC 6/WG 7 TAG.

Action Item: The Secretariat will formally request that the Chairmen of L2, V1, V2 and W1 investigate the resources available in their committees to determine whether or not they are able to provide an International Representative candidate as well as cover the $10.5K expense associated with membership on SC 35. This letter will also be sent to INCITS EB members to determine similar interest. An agenda item entitled "Determination of INCITS Interest in the Work of SC 35" will be posted for action at the November 2002 Executive Board meeting.

Reference: IT/02-0158 (correspondence from V2 Chairman), IT/02-0234 (call for contributions), IT/02-0434 (V2 contribution), IT/02-0437 (W1 contribution)

9.2 Status of Discussions with the T10 and T11 Chairmen Concerning the T10 Recommendation for INCITS Investigation of the Establishment of an Obsolete Standards Category
(D. Thewlis)

At the May 2002 meeting, the INCITS Executive Board had considered the T10 recommendation that INCITS establish an Obsolete standards category (IT/02-0326). The T10 contribution stated that T10 had been recently unable to reach the required 2/3 level of support on votes to either reaffirm or withdraw X3.302:1997. The T10 Chairman had been assigned an action item to request that the INCITS Executive Board investigate the creation of an "Obsolete" category for standards where the standards are available for purchase but clearly marked as "No Longer Recommended for Implementation".

Mr. Snively, the T11 Chairman, was in attendance at the May EB meeting and stated that T11 had the same problem as T10. It was not clear to the members why the stabilized standards process did not meet T10 and T11 needs. Dr. Nelson opined that "obsolete" meant it is useful for reference by TCs but is not intended for implementation; stabilized means the technology is stable and there is no reason to revise the standard or withdraw it. The intent was to address mature standards still in use and to minimize maintenance chores. In any event, it is important that people were still able to obtain copies of the standards. Mr. Thewlis had agreed to work with the T10 and T11 Chairmen to discern a solution to their request for an Obsolete standards category based upon existing ANSI policies and INCITS strategies on this subject.

As reported in IT/02-0676, Mr. Thewlis has exchanged email with the T10 and T11 Chairmen to determine a solution to the concept of obsolete standards. Mr. Thewlis believed he would be able to make a proposal at the November 2002 meeting of the INCITS EB.

Action Item: An agenda item concerning the T10 recommendation for INCITS investigation of the establishment of an obsolete standards category will be posted for action at the November 2002 meeting of the INCITS EB.

Reference: IT/02-0326, IT/02-0676 (status of action item)

9.3 Financial Infrastructure for TC Support
(J. Garner)

At the February 2002 INCITS Executive Board meeting, the L3 annual report had requested INCITS EB assistance with the difficulties associated with signing contracts to host meetings. It was agreed that an agenda item entitled "Financial Infrastructure for TC Support" would be posted for consideration at the May 2002 INCITS EB meeting.

At the May EB meeting, Ms. McMillan reported that she had been working with ITI's legal counsel, ITI's insurance provider and Preferred (the L3 meeting planner) to determine what was required for INCITS to provide this support to the TCs. She noted that the concerns about signing contracts were expressed by officers of committees that have very large meetings, and those committees were a very important part of the INCITS program of work. Some members had noted that there seemed to be many financial exposures. Others had noted that the financial risk should be borne by the parent, not the TC officers, and if INCITS is planning for success, it should address this. Others expressed concern that is not yet clear from discussions with the lawyers and the insurance people whether or not ITI's insurance policies cover actions of INCITS EB members or TC officers or whether legal protection was provided to officers/EB members.  Ms. McMillan had noted these issues seem to be related although they were, in fact, separate questions. The Secretariat was instructed to continue to work the issue of financial infrastructure for TC support.

At the August INCITS Executive Board meeting, Ms. Garner reported that the Secretariat staff had continued to work with ITI legal counsel on the issues of infrastructure support. ITI's current insurance does not cover meeting insurance. She noted that insurance quotes had been obtained for the JTC 1 Plenary following the events of September 11, 2001, and while expensive, the insurance did not cover cancellations caused by that sort of event. Information on the other issues is still being prepared.

Action Item: The Secretariat was instructed to continue working on the issues related to infrastructure support for the TCs. An agenda item entitled "Infrastructure Support of the TCs" will be posted for consideration at the November 2002 meeting of the INCITS EB.

10. New Business

10.1 Status of the Establishment of the Study Group on Vocabulary
(R. Richards)

The INCITS Executive Board had discussed the status of K5 at its meeting May 13-15, 2002, noting the number of members in good standing had fallen below the required number (4) and was not likely to increase under the current circumstances. Believing there was value in keeping a group of vocabulary experts together, especially as a common vocabulary will help new TCs such as M1, Biometrics, the EB members discussed converting K5 to a Study Group. The INCITS Executive Board voted to disband K5 and instructed Mr. Richards to develop the charter, scope and program of work for a Vocabulary Study Group for consideration and approval at the August 2002 INCITS EB meeting (IT/02-0626).

Mr. Higginbottom referred to the strawman proposal for the charter of the INCITS Study Group on IT Vocabulary (IT/02-0857) submitted by the Mr. Zaveler, the K5 Vice Chairman. The INCITS EB discussed the proposal. As the INCITS Executive Board did not have adequate time to consider the proposed plan, Mr. Richards was instructed to work with the K5 officers to finalize a plan for consideration at the November 2002 INCITS EB meeting.

Action Item: The Secretariat will distribute the proposal for the charter of the INCITS Study Group on Vocabulary (IT/02-0857) for review and comment by the INCITS EB. Mr. Richards will work with Mr. Zaveler and Mr. Thiess to address any comments and will prepare a revised proposal for consideration at the November 2002 INCITS EB meeting.

Reference: IT/02-0626 (notification of disbandment of K5 and request for documentation in support of the establishment of a Study Group on Vocabulary), IT/02-0857 (strawman proposal)

10.2 Status of the INCITS Offer to Assume SC 36 TAG Administration Responsibility, the Transition with the Current IEEE/SC 36 TAG and the Establishment of INCITS TC - V36 - SC 36 TAG for Information Technology for Learning, Education and Training
(J. Garner)

At the May 2002 INCITS EB meeting, the committee reviewed the notification of IEEE's relinquishment of SC 36 TAG Administrator responsibilities effective December 31, 2002 (IT/02-0205). The call for volunteers to serve as the SC 36 TAG Administrator was posted in the March 29, 2002 issue of ANSI Standards Action (IT/02-0388) and closed on May 28, 2002.

As reported at the May 2002 EB meeting, the IEEE/SC 36 TAG had approached the INCITS Executive Board seeking an offer from INCITS to assume SC 36 TAG administration responsibility (IT/02-0438). INCITS had agreed to respond to the call in Standards Action to assume SC 36 TAG Administrator responsibilities (IT/02-0514). The IEEE/SC 36 TAG and INCITS TAG Administrators had agreed to develop a transition plan. INCITS was the only organization to respond to the call for candidates to serve as the SC 36 TAG Administrator.

The transfer of SC 36 TAG Administrator responsibilities from IEEE to INCITS was addressed at the August 5-6 JTC 1 TAG meeting and had been approved.

Action Item: Noting the JTC 1 TAG's approval of the transfer of SC 36 TAG Administrator responsibilities from IEEE to INCITS, the TAG Administrators will prepare for the transition to take place on September 30, 2002. At the time of the transfer of TAG Administrator responsibilities, a press release will be prepared and distributed to announce INCITS's status as SC 36 TAG Administrator.

Reference: IT/02-0205 (relinquishment of IEEE/SC 36 TAG Admin. responsibilities), IT/02-0388(notification of Standards Action publication date), IT/02-0438 (IEEE/SC 36 TAG request), IT/02-0514 (INCITS offer)

10.3 Status of the INCITS Offer to Assume SC 37 TAG and TAG Administration Responsibilities
(J. Garner)

The establishment of SC 37 on Biometrics and the US offer to serve as Secretariat were approved by JTC 1. The US National Body has requested P-membership on SC 37 in response to the call for membership on the new SC.

Noting to the establishment of a new JTC 1 Subcommittee (SC 37 - Biometrics), the JTC 1 TAG Administrator requested that a call for candidates to serve as the SC 37 TAG and TAG Administrator be published in ANSI Standards Action (IT/02-0605). The call was posted in the July 5, 2002 edition of Standards Action and closed on August 5, 2002 (IT/02-0657 ). INCITS was the only organization to respond to the call for candidates to serve as the SC 37 TAG and TAG Administrator.

The approval of the assignment of SC 37 TAG and TAG Administrator responsibilities to INCITS was addressed at the August 5-6, 2002 JTC 1 TAG meeting and had been approved.

Action Item: The INCITS Secretariat will notify M1 of the INCITS Executive Board's decision to delegate the US SC 37 TAG responsibilities to M1.

Reference: IT/02-0605 (request for call in Standards Action), IT/02-0657 (notification of Standards Action publication date), IT/02-0658 (INCITS offer)

10.4 NIST Presentation on the Status of ISO/IEC 17799 - Management of IT Security
(A. Clay)

At the May 2002 INCITS EB meeting, Mr. Hogan had expressed his belief that T4 was hostile to any fast track project, using any fast track process. He had noted their hostility was the result of bad experiences they have had with international fast track candidates (e.g., ISO 17799). It was agreed that an agenda item entitled "Status of ISO/IEC 17799 - Management of IT Security" would be posted to the agenda for the August 2002 INCITS Executive Board meeting.

Dr. Clay, a NIST representative on T4, gave a presentation (IT/02-0855) on the status of ISO/IEC 17799 - Management of IT Security. The presentation made it clear that issues, such as those that arose around ISO/IEC 17799, require significant industry and materially affected member inputs.

Action Item: The NIST Presentation on the Status of ISO/IEC 17799 - Management of IT Security (IT/02-0855) will be distributed following the August 2002 INCITS EB meeting.

10.5 Status of the Investigation on the Expenses and Legal Implications Involved in INCITS's Becoming a Legal Entity
(D. Thewlis/T. Nelson)

At the May 2002 INCITS EB meeting, Ms. Higginbottom had noted that while the subject of becoming a legal entity was independent of merger/consolidation discussions, some members had pressed for an investigation into the implications of INCITS's becoming a legal entity. Other members did not support this investigation. Dr. Nelson and Mr. Thewlis had volunteered to conduct a fact finding investigation on the expenses, legal implications, etc. involved in INCITS's becoming a legal entity.

Mr. Thewlis and Dr. Nelson were asked to give a status report on their investigation on the expenses and the legal implications involved in INCITS's becoming a legal entity. Dr. Nelson presented some slides detailing the steps involved in incorporating INCITS as a legal entity.

Action Item: The INCITS EB accepted the offer of Mr. Thewlis, Mr. Barrett and Dr. Nelson to conduct a cost-mapping review and enumeration of the benefits associated with INCITS's becoming a legal entity for consideration at the November 2002 INCITS EB meeting.

10.6 B10/M1 Delegates' Report on the Inaugural SC 17/WG 11 (Biometrics) Meeting - June 25-27, 2002 - Berlin, Germany
(M. Hogan)

The US National Body sent a blended delegation of B10 and M1 members to the inaugural meeting of SC 17/WG 11 (Biometrics) held June 25-27, 2002 in Berlin, Germany. The US delegates' meeting report is available in IT/02-0830. The report contains the statement the US delegation had read into the minutes which stated that the US delegation believes, that in respect of JTC 1's establishment of SC 37, generic biometric template work should be performed within SC 37, not SC 17/WG 11 and that the US does not and cannot support consideration within SC 17 of alternative proposals for generic face or fingerprint template formats.

Mr. Hogan referred the committee to the following documents posted to this agenda item:

Mr. Hogan reviewed US comments on JTC 1 N 6797 prepared at the August 5-6 JTC 1 TAG meeting for submission to JTC 1 (IT/02-0858). The INCITS Executive Board asked Mr. Hogan to lead an effort to draft a document on the coordination of US positions regarding the future of SC 17/WG 11 for consideration later in the meeting. The document was reviewed and revised. The following motion was addressed by the INCITS Executive Board:

(Michael/Neumann)

The INCITS Executive Board approves the text of the Coordination of the US Positions within the JTC 1 TAG, INCITS Executive Board, and INCITS Technical Committees B10 and M1 Regarding the Future of JTC 1 SC 17/WG 11 (Biometrics), as revised at this meeting (IT/02-0859).

Vote on the motion: unanimous consent

The motion passed.

Action Item: The INCITS Secretariat was instructed to submit Coordination of the US Positions within the JTC 1 TAG, INCITS Executive Board, and INCITS Technical Committees B10 and M1 Regarding the Future of JTC 1 SC 17/WG 11 (Biometrics) (IT/02-0859) to B10 and M1 for consideration at their upcoming meetings.

Following additional discussion, another motion was addressed:

(Jameson/Hogan)

In the event that B10 fails to execute the sense of the INCITS Executive Board's instructions to them on this matter, the INCITS Secretariat will submit a vote of NO with the comments previously approved by the JTC 1 TAG (IT/02-0858) in response to the SC 17 NP (SC 17 N 2145).

Vote on the motion: 14 - 0 - 1 (Panasonic abstained)

The motion passed.

Action Item: The INCITS Secretariat was instructed to closely monitor the US vote on SC 17 N 2145. In the event B10 fails to execute the sense of the INCITS Executive Board's instructions on this matter, the INCITS Secretariat will submit a vote of NO with the comments previously approved by the JTC 1 TAG (IT/02-0858) in response to the SC 17 N 2145.

Reference: IT/02-0699 (meeting report), IT/02-0700 (issues list), IT/02-0830 (US delegates' meeting report), IT/02-0843 (M1 Chairman's report on biometric standardization in JTC 1), IT/02-0844 (German contribution to SC 17/WG 11), IT/02-0845 (SC 17/WG 3 presentation on LDS biometrics), IT/02-0846 (German presentation), JTC 1 N 6797 (SC 17 NP - Biometric data conventions and formats for identification documents and cards)

10.7 NIST Presentation on the Government Smart Card Interoperability Specification (GSC-IS)
(T. Schwarzhoff)

Prior to the August 2002 Executive Board meeting, NIST had requested (IT/02-0694) the opportunity to give a presentation on the Government Smart Card Interoperability Specification (GSC-IS) (IT/02-0695). The Smart Card Alliance has prepared an executive summary of the GSC-IS and has endorsed the specification (IT/02-0696).

Ms. Schwarzhoff gave a report on the Government Smart Card Interoperability Specification v2.0 (IT/02-0852). Ms. Schwarzhoff expressed NIST's preference that the specification be processed from B10 to SC 17 using the JTC 1 accelerated 5-stage process detailed in Section 12.2.7 of the JTC 1 Directives. The INCITS Executive Board agreed that the JTC 1 accelerated 5-stage process suited this standardization initiative.

Additionally, INCITS provided the following guidance on issues raised by the NIST representatives:

Action Item: The INCITS Secretariat will transmit the INCITS Executive Board's responses to the proposer's questions on the standardization of GSC-IS (IT/02-0852). NIST was invited to report at the November 2002 EB meeting on the status of standardization of the Government Smart Card Interoperability Specification.