in060048, Draft Minutes- INCITS FBC Meeting #13-January 11, 2006

in060048

InterNational Committee for Information Technology Standards
INCITS Secretariat, Information Technology Industry Council (ITI)
1250 Eye St. NW, Suite 200, Washington, DC 20005
Telephone 202-737-8888; Fax 202-638-4922

Date:	January 12, 2006
Reply to:	Lynn Barra
Phone:	202-626-5739

Draft Minutes

INCITS Finance Board Committee
Meeting Number 13

Teleconference Logistics:
US and Canada Toll-Free Call-in Number: 888-967-2253
International Call-in Number: (650) 607-2253
Meeting ID: 877681
Password: 462487 (INCITS)

Wednesday, January 11, 2006
3:00 PM - 4:00 PM (Eastern) / 12:00 PM - 1:00 PM (Pacific)

1. Administrative

1.1 Call to Order
Dr. Deutsch, Chairman, called the thirteenth meeting of the INCITS Finance Board Committee (FBC) meeting to order at 3:03 PM, Wednesday, January 11, 2006.
1.2 Introduction of Members
The FBC Chairman introduced the members in attendance. There are currently 6 organizations with voting membership and 1 organization with advisory membership on the FBC. Quorum is 4. Attendance at this meeting is shown in the table below.

Organization	Representative	Present	Absent
Voting Members
Apple Computer	Dave Michael	X
Hewlett-Packard Company	Scott Jameson	X
IBM Corporation	Ron Silletti	X
IEEE	Bob Pritchard	X
Oracle Corporation	Don Deutsch	X
US Department of Defense	Robert Gaskill		X
Advisory Members
Sony Electronics	Ed Barrett		X
Ex-Officio Members
ANSI	Lisa Rajchel		X
INCITS EB Chairman	Karen Higginbottom	X
Secretariat	Pat Morris Lynn Barra Gabrielle Gellinas	X X	X

1.3 Approval of Draft Agenda	Reference: in051040
Mr. Jameson requested that an "update of the 2006 invoicing potential new EB members" to be added as new agenda item 3.4. No other changes were requested. The agenda was approved (Pritchard / Jameson) as amended by unanimous consent.
1.4 Approval of Draft Minutes of the September 26, 2005 Teleconference	Reference: in050886
The draft minutes of the September 26, 2005 FBC meeting were approved as written (Michael / Pritchard) by unanimous consent.

2. Chairman's Remarks
Dr. Deutsch stated that the purpose of this FBC meeting would be looking forward to the new year, review of action items and prepare for future meetings.

3. Finance Board Committee Program of Work

3.1 Review of Action Item List	Reference: in051041
The action item list (in051041) was reviewed and all action items were completed with the exception of the action item marked as TC bank accounts. The Secretariat is researching the issue and will submit proposed revised language for the INCITS/RD-1, Section 2.1 to the FBC and PBC. The proposed language is intended to provide better controls of the TC bank accounts. The FBC agreed on the desirability of having the revised language approved in time to be a topic on the agenda at the July 2006 TC Officers Symposium. Action Item: The Secretariat was requested to prepare and circulate proposed revised text for the INCITS/RD-1, Section 2.1 for comment simultaneously to the FBC and PBC to be considered at the next FBC meeting and at the April 2006 Executive Board meeting.

3.2 FBC Timeline	Reference: in040816
The Timeline template document was reviewed. Dr. Deutsch stated that for planning purposes, it would be useful to update the timeline to include INCITS, ITI, and FBC meetings for 2006. Action Item: The Secretariat was requested to prepare a 2006 timeline to include the 2006 meeting schedules for INCITS, ITI and FBC for the next FBC meeting.
3.3 FBC - Issues with Possible Future Financial Impacts	Reference: in050449
The future financial issues list was reviewed noting that no action was necessary at this time regarding the INCITS and JTC 1 reserves. Mr. Morris reported on the 2006 ANSI fees, and also stated that the new price change for publications was effective January 1, 2006. The FBC agreed that "Trends in Publications Sales" was an ongoing issue and should be removed from the list.
3.4 Invoicing Status
Mr. Morris provided an update regarding TC and EB service fees noting that invoices were issued on schedule and payments are tracking with 2005 collections. It was further noted that final payment notices for the TC members were being issued this month with a deadline of February 28, and Executive Board final payment notices would be issued in February with a deadline of mid-April. Membership recruitment at the Executive Board level was discussed noting several opportunities for this year. First quarter actuals will be provided for the March 2006 FBC meeting.

4. Future Meetings

4.1 Future INCITS Meetings
January 24-26, 2006	INCITS Meeting - New York, NY - Hosted by ANSI
April 25-27, 2006	INCITS Meeting - Lexington, KY - Hosted by Lexmark

4.2 Future FBC Meetings
The next FBC teleconference was scheduled for Friday, March 31, 2006 (2 PM-5 PM Eastern / 11 AM-2 PM Pacific).

5. New Action Items
The Secretariat was requested to prepare and circulate proposed revised text for the INCITS/RD-1, Section 2.1 for comment simultaneously to the FBC and PBC to be considered at the next FBC meeting and at the April 2006 Executive Board meeting. The Secretariat was requested to prepare a 2006 timeline to include the 2006 meeting schedules for INCITS, ITI and FBC for the next FBC meeting.

6. Adjournment
The meeting was adjourned at 4:16 PM (Pritchard / Silletti) by unanimous consent.