INCITS Standards Development Board (SDB)
Meeting Number 8

Sony Electronics                             
1200 North Arlington Heights Road
Itasca, Illinois 60143

Monday	September 13, 2004	1:00 PM - 5:00 PM
Tuesday	September 14, 2004	9:00 AM - 2:00 PM

1.1 Call to Order

(E. Barrett)

Mr. Barrett, Chairman of the INCITS Standards Development Board (SDB), called the eighth meeting of the SDB to order at 1:00 PM on Monday, September 13, 2004.

1.2 Membership and Attendance

(J. Garner)

1.2.1 Introduction of Members and Attendees

The meeting participants were introduced. The attendance list for the September 13-14, 2004 INCITS Standards Development Board meeting is available in Attachment 1.

The following INCITS TC annual reports were presented by teleconference:  Mr. Schricker (INCITS/J4), Mr. Ksar (INCITS/L2), Mr. Gillman (INCITS/L8), Mr. Podio (INCITS/M1), Mr. Stull (INCITS/T3), Mr. Durusau (INCITS/V1), Mr. LaPlant (INCITS/V2), Mr. Jaeschke (INCITS/CT22).  Mr. Steinbrenner, the INCITS/B5 Chairman, and Mr. Michael, the SDB Liaison to INCITS/H3, attended the September 2004 SDB meeting to present the INCITS/B5 and INCITS/H3 annual reports.

Voting members without representation at the September 13-14, 2004 meeting of the INCITS Standards Development Board (SDB) were:

Business (Large/Small Business)

• EMC²
  
• Farance Inc.
• IBM
• Oracle
• Panasonic Technologies
• Sun Microsystems

Non-Business (Government/Major and Minor SDOs)

• EIA
• IEEE
• Uniform Code Council (UCC)

Special Interest (User Groups/Academic/Consortia)

• ICCP
  

The advisory (non-voting) member without representation at the September 2004 SPB meeting was Unisys.

1.2.2 Membership Report

Voting membership on the SDB is achieved when voting membership has been established on the Executive Board.  Unless the Secretariat receives notification that a voting EB member does not want voting membership on the SDB, the voting membership of the two committees is the same.  

At this time, voting SDB members are:

• 11 Business (Large/Small Business):  Apple Computer, EMC², Farance Inc., Hewlett-Packard, IBM, Intel, Microsoft, Oracle, Panasonic Technologies, Sony Electronics, Sun Microsystems
• 4 Non-Business (Government/Major and Minor SDOs):  EIA, IEEE, Uniform Code Council (UCC), US Department of Defense
• 1 Special Interest (User Groups/Academic/Consortia):  ICCP
• 1 New Non-Business (not yet attained voting rights):  Department of Homeland Security (DHS)

The advisory SDB member is:

• 1 Advisory (non-voting):  Unisys
  

Voting membership stands at 16 organizations.  Quorum is 9.  Six organizations with voting memberships attended the September 2004 SDB meeting.  The attendance list is available in Attachment 1.

1.3 Approval of the Draft Minutes for the July 20-21, 2004 Meeting of the Standards Development Board (SDB)

(E. Barrett)

The SDB was referred to the draft minutes of the July 2004 meeting of the INCITS SDB (in041099).  The draft minutes of the July 20-21, 2004 seventh meeting of the INCITS SDB were approved as presented at this meeting by unanimous consent (Gaskill/Michael).

Reference:  in041099

1.3.1 Review of the Standards Development Board Actions Items

(J. Garner)

Ms. Garner reported that with the exception of the following, the SDB action items (in041184) were completed or overcome by events:

Action Items Previously Assigned to the INCITS Executive Board

1.  The INCITS Secretariat will request that TC Chairmen provide a list of withdrawn standards they would like to make available. Identified T10 and T11 Standards will serve as the test case. The Secretariat will work with ITI legal counsel to ensure the appropriate disclaimers and legal warnings, as well as IP issues, are addressed and incorporated in the documentation. The Secretariat will post the list of withdrawn standards on the INCITS web site including information on how to obtain them. The Secretariat will contact ANSI to determine whether or not there are procedural/accreditation impediments to making withdrawn standards available. (Agenda Item 8.2, November 2002 INCITS EB minutes - IT/02-1276) - CARRYOVER - in progress

Action Items Assigned at the April 2004 INCITS Standards Development Board Meeting

2.  The INCITS Secretariat will assist the V2 officers in drafting a recommendation on automatic abstentions for all SC 35 projects not originating from WG 6.  (Agenda Item 4.2, April 2004 SDB meeting) - CARRYOVER - in progress

Action Items Assigned at the July 2004 INCITS Standards Development Board Meeting

12.  Mr. Ksar, the SDB Liaison to V36, will contact the V36 Chairman to remind him of the requirement to submit hosting documentation (no later than December 1, 2004) for the September 2005 SC 36 Plenary for INCITS approval.  (Agenda Item 5.3, July 2004 SDB meeting) - updated to OVERCOME BY EVENTS

13.  Mr. Zimmerman agreed to report back at September SDB meeting on the status of the Department of Homeland Security's plans for testing and certification.  (Agenda Item 6.1, July 2004 SDB meeting) - updated to DONE

18.  The INCITS Secretariat will contact Dr. Elliott to see if Purdue University is still interested in pursuing Cyber Forensics standardization within INCITS, and if so, will Purdue be prepared to have presentation ready for consideration at September 2004 SDB meeting.  (Agenda Item 8.2.1, July 2004 SDB meeting) - updated to DONE

19.  Mr. Morris will contact Mr. Hogan to determine whether or not NIST is interested in pursing Cyber Forensics standardization within INCITS, and if so, will NIST be prepared to have presentation ready for consideration at September 2004 SDB meeting.  (Agenda Item 8.2.1, July 2004 SDB meeting) - updated to DONE

22.  The fast track process flow charts will be incorporated into the flow charts prepared by Mr. Gaskill.  (Agenda Item 9.5, July 2004 SDB meeting) - CARRYOVER - in progress

Reference:  in041184

1.4 Approval of the Draft Agenda, September 13-14, 2004

(E. Barrett)

The members reviewed the second revised draft agenda for the September 13-14, 2004 meeting of the INCITS Standards Development Board (SDB) as contained in in041196.  The following changes to the agenda were made at the meeting:

• add document in041203 to agenda item 3.1.4
• add document in041201 to agenda item 7.8.2
  

The second revised draft agenda (in041196) was approved as revised at this meeting by unanimous consent (Gaskill/Higginbottom).  The final agenda for the September 2004 meeting of the INCITS Standards Development Board is available in Attachment 2.

Following approval of the agenda, the following additional documents were considered at this meeting:

• add document in041224 to agenda item 6.5
• add document in041225 to agenda item 7.2.4
  
• add document in041226 to agenda item 7.2.5
  

Reference:  in041196

3.1 INCITS Technical Committee Annual Reports Scheduled for the September 2004 SDB Meeting

(E. Barrett)

Mr. Barrett referred the Standards Development Board members to the annual report schedule for this meeting as contained in in041064.

Reference:  in041064 (annual report schedule for this meeting)

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3.1.1 Annual Report for Technical Committee INCITS/B5 - Flexible Magnetic Media and Formats (R. Steinbrenner - INCITS/B5 Chairman) - Maintenance TC

(Monday, September 13 - 3:40 to 4:00 PM) R. Steinbrenner presenting in person

Mr. Steinbrenner, the INCITS/B5 Chairman, presented the INCITS/B5 annual report covering the period October 2003 through August 2004 (in041110).  INCITS/B5 is the maintenance committee responsible for proposed standards and technical reports for the interchange of data by flexible magnetic media for computer peripheral and instrumentation applications.  

The INCITS/B5 Chairman reported that it would be increasingly difficult to continue INCITS/B5 as viable in the Maintenance Mode.  In light of JTC 1’s action to merge the work of SC 11 into SC 23, the INCITS/B5 Chairman recommended that INCITS/B5 be terminated and that its technical and TAG responsibilities be transferred to INCITS/B11.  Mr. Jameson noted that when SC 11 was merged into SC 23, the corresponding TAG responsibilities were transferred to INCITS/B11 automatically.

Following additional discussion, it was agreed that the following SDB recommendation would be submitted for consideration at the September 2004 Executive Board meeting:

The INCITS Executive Board approves the disbandment of maintenance Technical Committee INCITS/B5, Flexible Magnetic Media and Formats, and the transfer of maintenance responsibility for INCITS/B5 projects to INCITS.  The Executive Board notes that with the transfer of SC 11's PoW to SC 23, the TAG assignment for those activities was transferred to INCITS/B11, the US TAG to SC 23.  The Executive Board appreciates the leadership and technical expertise offered by Mr. Steinbrenner in his role as Chairman of INCITS/B5.

Action Item:  The INCITS Secretariat will notify INCITS/B11 that with the transfer of SC 11's PoW to SC 23, the TAG assignment for those activities was transferred to INCITS/B11, the US TAG to SC 23.

The Standards Development Board accepted the INCITS/B5 annual report (in041110) as presented at the September 2004 Standards Development Board meeting.

Reference:  in041110

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3.1.2 Annual Report for Technical Committee INCITS/H3 - Computer Graphics and Image Processing (W. Protzman - INCITS/H3 Chairman / D. Michael - Liaison)

(Monday, September 13 - 2:00 to 2:20 PM) D. Michael presenting

Mr. Michael, the SDB Liaison to INCITS/H3, presented the INCITS/H3 annual report covering the period October 2003 through July 2004 (in041132). The presentation slides are available in in041199.  INCITS/H3 is responsible for development and maintenance of national standards relating to the field of computer graphics and imaging. INCITS/H3 serves as the US TAG to JTC 1/SC 24.

The following issues were identified by the INCITS/H3 Chairman:

• The US Chairman of SC 24 has resigned and it is anticipated that the Chairmanship will move to Korea.
• The INCITS/H3 annual report noted that the organization of the Livelink archive to SC 24 documents is less than effective to support efficient assessment to determine for action items and to search for documents based on specific content and/or document numbers.
• INCITS/H3 was interested in a balloting system and other mechanization projects for the INCITS TCs.
  

Action Item:  Mr. Michael agreed to ask Mr. Protzman if he would draft a proposed US contribution to JTC 1 detailing concerns with LiveLink, in time for consideration at the October 2004 INCITS delegates' meeting.

The Standards Development Board accepted the INCITS/H3 annual report (in041132) as presented at the September 2004 Standards Development Board meeting.

Reference:  in041132, in041199 (presentation)

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3.1.3 Annual Report for Technical Committee INCITS/J4 - Programming Language COBOL  (D. Schricker - INCITS/J4 Chairman / R. Silletti - Liaison) - see agenda item 3.3.2

(Monday, September 13 - 2:20 to 2:40 PM) D. Schricker presenting by teleconference

Mr. Schricker, the INCITS/J4 Chairman, participated by teleconference to present the INCITS/J4 annual report covering the period June 2003 to August 2004 (in041138).  INCITS/J4 is responsible for development and maintenance of the ISO and ANSI COBOL standards. INCITS/J4 serves as the US TAG to JTC 1/SC 22/WG 4.

The following issue requiring SDB guidance was identified by the INCITS/J4 Chairman and was addressed under agenda item 3.3.2:

• The INCITS/J4 Chairman wants to have non-members added to the INCITS/J4 reflector administered by the INCITS Secretariat.
  

The Standards Development Board accepted the INCITS/J4 annual report (in041138) as presented at the September 2004 Standards Development Board meeting.