in050366, Draft Minutes - INCITS Executive Board Meeting #12 - April27-28, 2005

in050366

Prepared by: Jennifer Garner, INCITS Secretariat (May 5, 2005)

InterNational Committee for Information Technology Standards
Minutes of the INCITS Executive Board

April 27-28, 2005 (Redmond, Washington)

Administrative

1.1 Call to Order

Ms. Higginbottom, Chairman, called the twelfth meeting of the INCITS EB to order at 4:00 PM on Wednesday, April 27, 2005. Ms. Garner of ITI acted as recording secretary.

1.2 Membership Report

Ms. Garner presented the EB membership report (Attachment A). The EB voting membership total is 19 organizations; therefore, quorum is defined as 10 voting members. Thirteen (13) organizations with voting memberships were present at the meeting. It was noted that Lexmark attained voting rights at this meeting.

Reference: in050059 (Lexmark), in050125 (EIA)

1.3 Approval of the Minutes

Motion was made to approve the minutes from the January 2005 meeting with the revisions agreed upon at this meeting (Wright/Deutsch). The minutes will be revised to include links to the reference documents. Minutes were approved as revised by unanimous consent and will be distributed following the meeting (a05.095).

Reference: in050098

1.4 Review of the Action Items

Ms. Garner presented a report on the outstanding EB action items. It was agreed that action item Apr04 (8.6) was overcome by events and a new action item was assigned (a05.096).

Reference: in050098 (Attachment B)

1.5 Approval of the Draft Agenda

Motion was made to approve the agenda as revised at the meeting (Michael/Holleman), and it was approved by unanimous consent. The revisions were:

Agenda Item Revisions

4
add document in050283

5
add document in050293

7.3
add document in050284

7.3.1
add document JTC 1 N 7774

8.2
add documents in050296, in050297, in050298, in050299 and in050300

9.2
add document in050305

Reference: in050281

Chairman's Remarks

Ms. Higginbottom thanked Mr. Stanwyck and Microsoft for hosting the April 2005 INCITS meetings and the dinner reception.

Report of the INCITS Executive Director

Mr. Morris, INCITS Executive Director, reviewed the Secretariat report and the 2004 review of the RD-4, Secretariat Services. It was noted that the FBC would be reviewing the review of RD-4 services to consider proposed changes in services and to assist in developing the 2006 INCITS budget.

Reference: in050236, in050262 (review of RD-4, Secretariat Services)

Finance Board Committee (FBC) Report

Dr. Deutsch, FBC Chairman, reported that the group had met by teleconference on April 15, 2005. He referred the EB to the list of FBC action items and reviewed the FBC report. Mr. Morris reviewed the INCITS financial report and noted that a streamlined format would be used for the next financial report. Ms. Higginbottom thanked Mr. Morris for doing a great job in managing expenses in 2004.

The EB addressed the following FBC recommendation concerning payment of the SC 36 Secretariat expenses:

The FBC discussed payment of SC 36 fees and recommends to the ITI EB a draw-down of the JTC 1 reserves to meet this potential unbudgeted expense.

Vote on the FBC recommendation: unanimous approval [13-0-0=13]

The recommendation passed (a05.097).

Reference: in050149 (FBC action items), in050241 (financial report), in050283 (FBC report)

Procedures Board Committee (PBC) Report

Mr. Zemrowski, PBC Chairman, referred the EB to the list of PBC action items and the unofficial PBC report related to rights and responsibilities of INCITS members.

Reference: in050161 (PBC action items), in050293 (unofficial PBC report)

Executive Board Administrative Matters

6.1 For Action - Status of the JTC 1/SC 25 TAG and TAG Administrator

The EB discussed EIA's notification of its intent to relinquish JTC 1/SC 25 TAG and TAG Administrator responsibilities. It was noted that the call for candidates was issued in the March 18, 2005 issue of ANSI Standards Action and closed without response on April 18, 2005. EIA has indicated its interest in retaining JTC 1/SC 25 WG 1 and 3 TAG and TAG Administrator responsibilities. It was noted that INCITS/T10 and T11 currently serve as the co-TAGs to JTC 1/SC 25/WG 4. Following discussion, the Executive Board addressed this motion:

(Barrett/Robinson)

The INCITS Executive Board accepts the JTC 1/SC 25 and WG 1, 3 and 4 TAG and TAG Administrator responsibilities.
Ms. Higginbottom entertained discussion on the motion. Mr. Jameson and Mr. Robinson noted that the motion lacked adequate detail. Dr. Nelson expressed his opinion that EIA was demonstrating that dues for major SDOs were too expensive.

The following motion to amend was addressed:

(Michael/Deutsch)

Move to amend the motion by adding the following text (in quotation marks) to the motion:

"The INCITS Secretariat will work with EIA to investigate and prepare an implementation plan for" the INCITS Executive Board acceptance of the JTC 1/SC 25 and WG 1, 3 and 4 TAG and TAG Administrator responsibilities "for consideration at the July 2005 Executive Board meeting". Vote on the motion to amend: 12-0-1 (Panasonic) =13

The motion to amend passed.

The Executive Board addressed the following motion to amend the motion as amended:

(Nelson/Schoechle)

Move that the motion as amended give the INCITS Secretariat the authority to negotiate Executive Board service fees for major SDOs.
Ms. Higginbottom entertained discussion on the motion. Mr. Zemrowski noted as a point of order that the INCITS Secretariat already has this authority as the RD-2 permits members to request full or partial waivers.
Vote on the motion to amend: 2-11 (Apple, EMC², Hewlett-Packard, ICCP, IEEE, Intel, Lexmark, Microsoft, Oracle, Sony, UCC) -0 =13

The motion to amend the amended motion failed.

The Executive Board addressed the motion as amended:

The INCITS Secretariat will work with EIA to investigate and prepare an implementation plan for the INCITS Executive Board's acceptance of the JTC 1/SC 25 and WG 1, 3 and 4 TAG and TAG Administrator responsibilities for consideration at the July 2005 Executive Board meeting.

Vote on the amended motion: 12-0-1 (Panasonic) -6=19

The amended motion passed (a05.098).

Reference: in050163 (notification of EIA relinquishment), in050268 (results of call for candidates)

6.2
2005 INCITS TC Officers' Symposium and Awards Reception

The INCITS Ad Hoc on the 2005 TC Officers' Symposium and Awards was established at the January 2005 meeting to assist the INCITS Secretariat in refining the program and determining the award recipients. Mr. Stanwyck was appointed ad hoc chair. Ms. Higginbottom volunteered to participate on the ad hoc. Starting this year, all active INCITS TCs will present annual reports during the INCITS TC Officers’ Symposium scheduled for July 11-12, 2005 in Las Vegas, Nevada. Nominations for INCITS Annual Awards were requested by March 30, 2005, and the awards ceremony will be held in conjunction with the Symposium. Ms. Higginbottom noted that candidate(s) for the Gene Milligan award has not been identified and encouraged EB members to nominate, by May 11, 2005, TC Chairmen for this award. Mr. Stanwyck, Ms. Higginbottom and Mr. Morris gave a brief update on the status of the 2005 INCITS TC Officers’ Symposium and Awards Ceremony. The symposium agenda will be issued (a05.099).

6.3 Report on INCITS Executive Board Letter Ballot Response Rate

At the January 2005 EB meeting, the Chairman had expressed concern with the continuing problem of lack of response to ballots, and it was agreed that ITI would prepare a report on ballot responses for consideration at the April 2005 meeting. Mr. Morris referred the EB to the letter ballot response rate report. The EB requested that a similar report be prepared for the July meeting (a05.100).

Reference: in050222

6.4
For Action - INCITS/T11 Request for an OID (Object Identifier) for INCITS/T11 and Possibly Other INCITS TCs

The EB reviewed the INCITS/T11 (Fiber Channel Interfaces) request for an OID (Object Identifier) and addressed the following motion:

(Robinson/Deutsch)

The INCITS Executive Board approves obtaining an OID (Object Identifier) for use by INCITS and the establishment of a registry of subsidiary OID numbers for the T11 committee on Fiber Channel Interfaces and possibly other INCITS Subgroups.

Vote on the motion: unanimous approval [13-0-0=13]
The motion passed (a05.101).

Reference: in050215

Executive Board Initiatives and Reports

7.1 INCITS Study Group on Linux

In Mr. Thewlis’ absence, the EB reviewed the report of the INCITS Study Group on Linux. The status of the INCITS Study Group on Linux will be addressed at the July 2005 EB meeting (a05.102).

Reference: in050251

7.2 INCITS Study Group on Vocabulary

The EB reviewed the report of the INCITS Study Group on Vocabulary. The status of the INCITS Study Group on Vocabulary will be addressed at the July 2005 EB meeting (a05.103).

Reference: in050252

7.3 For Action - INCITS Study Group on Accessibility

The EB reviewed the report and recommendations of the INCITS Study Group on Accessibility. The following motions were addressed:

(Deutsch/Michael)

The INCITS Executive Board approves the modification to the INCITS Study Group on Accessibility's charter as follows:

“Any organization seeking a waiver of the participation fee can apply in accordance with Section 5.6 of INCITS RD-2.”
Vote on the motion: 8-0-2 (ICCP and Microsoft) =10
The motion passed (a05.104).

(Zemrowski/Deutsch)

The Executive Board considers that the exclusion of Study Groups from the INCITS/RD-2 clause 4.2.3.3.1.2 was an editorial error and instructs the INCITS Secretariat to correct this.

Vote on motion: unanimous consent [13-0-0=13]

The motion passed (a05.105).

It was noted that in050284 - Involvement of Consumer Organizations in the INCITS Study Group on Accessibility was a late document and the action requested of the Executive Board was not clearly indicated (a05.106).

The status of the INCITS Study Group on Accessibility will be addressed at the July 2005 EB meeting (a05.107).

Reference: in050237 (report), in050238 (recommendations for EB action), in050284 (involvement of consumer organizations)

7.3.1 Agenda and US National Body Contributions to the April 2005 Meeting of the JTC 1 SWG on Accessibility

Ms. Higginbottom referred the EB to the US National Body contributions and resolutions for the April 2005 meeting of the JTC 1 SWG on Accessibility.

Reference:

JTC 1 N 7764c, N 7764 (second revised April 2005 SWG agenda) and US contributions: JTC 1 N 7728 (Objective 1), JTC 1 N 7729 (Objective 2), JTC 1 N 7730 (Objective 3), JTC 1 N 7731 (Objective 4), JTC 1 N 7732 (Objective 5), JTC 1 N 7733 (Objective 6), JTC 1 N 7734 (Objective 7), JTC 1 N 7735 (User Needs Summary), JTC 1 N 7736 (Standards Inventory), JTC 1 N 7737 cover and body (Gap Analytic Model), JTC 1 N 7774c and N 7774 (resolutions - April 2005 SWG meeting)

7.4 INCITS Ad Hoc on Web Services

In Mr. Silletti's absence, Dr. Deutsch, JTC 1 WSSG Chairman, noted that a WSSG teleconference had been held since the January 2005 Executive Board meeting, however, the report was not yet available. The status of the INCITS Ad Hoc on Web Services will be addressed at the July 2005 EB meeting (a05.108).

7.5 INCITS Ad Hoc on Baseline Business Systems

Dr. Deutsch, Chairman of the INCITS Ad Hoc on Baseline Business Systems reviewed the ad hoc report and recommendations. It was concluded that a comprehensive plan would not be possible by the July 2005 meeting. Ms. Higginbottom thanked Dr. Deutsch and the members of the INCITS Ad Hoc on Baseline Business Systems for their work. The ad hoc was not reconstituted. The Secretariat agreed to develop an implementation plan based on the BBS report. The status of the baseline business systems implementation proposal will be addressed at the July 2005 meeting (a05.109).

Reference: in050240

7.6 INCITS Ad Hoc on JTC 1 Directives

Mr. Mikula referred the Executive Board to the referenced documents and reported that he was not able to continue leadership of this ad hoc activity. The INCITS Ad Hoc on JTC 1 Directives was not reconstituted as a new leader was not identified. Ms. Higginbottom pointed out that the US still has additional obligations to the JTC 1 Ad Hoc Group which will require further effort.

Reference:

JTC 1 N 7765 (report to JTC 1 of Joint ISO/IEC Directives Maintenance Team meeting - February 2005), JTC 1 N 7766 (recommendations of JTC 1 Ad Hoc Group on Directives - February 2005), JTC 1 N 7767 (agenda June 2005 JTC 1 Ad Hoc Group on Directives meeting), JTC 1 N 7770 (logistics for June 2005 JTC 1 Ad Hoc Group on Directives meeting)

7.6.1 For Action - Determination of US National Body Vote on JTC 1 N 7768 - Additional Criteria to be Added to New Work Item Proposals (NPs)

No objection was noted, so it was agreed that the US would not submit a response to JTC 1 N 7768.

Reference: JTC 1 N 7768 (JTC 1 default ballot)

Standards Development Board (SDB)

8.1 SDB Agenda

The EB was referred to the second revised draft agenda for the April 2005 SDB meeting.

Reference: in050279 (second revised draft SDB agenda - April 2005)

8.2 For Action - Consent Agenda - SDB Recommendations

Mr. Barrett referred the EB to the recommendations prepared at the April 2005 meeting of the SDB that required majority approval (in050296). Ms. Higginbottom asked if there was any objection to handling the SDB recommendation contained in in050296 as a consent agenda. In the absence of objection, the INCITS EB addressed SDB Recommendations 1-3 requiring majority approval as contained in in050296:

The INCITS Executive Board approves Standards Development Board Recommendations 1-3 contained in in050296.

Vote on the consent agenda: 12-0-0=12

SDB Recommendations 1-3 from the consent agenda in in050296 passed (a05.110, a05.111, a05.112).
Mr. Barrett referred the EB to SDB Recommendations 4-7 on the final approval of American National Standards as contained in in050297 and noted that the INCITS Secretariat had requested that a roll call vote be taken on these recommendations. In the absence of objection, the INCITS EB addressed SDB Recommendations 4-7 requiring two-thirds approval as a single roll call vote (in050297):

The INCITS Executive Board approves SDB Recommendations 4-7 as contained in in050297.

Vote on the consent agenda: 12-0-0-7=19 [see Roll Call Vote 1 - Attachment C]

SDB Recommendations 4-7 from the consent agenda in in050297 passed (a05.113, a05.114, a05.115, a05.116).
Mr. Barrett referred the EB to SDB Recommendations 8-9 on the maintenance of INCITS standards as contained in in050298. In the absence of objection, the INCITS EB addressed SDB Recommendations 8-9 requiring two-thirds approval (in050298):

The INCITS Executive Board approves SDB Recommendations 8-9 as contained in in050298.

Vote on the consent agenda: 11-1 (Microsoft) -0-7=19

SDB Recommendations 8-9 from the consent agenda in in050298 passed (a05.117 and a05.118).
Mr. Barrett referred the EB to SDB Recommendations 10-11 on the periodic review of JTC 1 standards as contained in in050299 and noted that the INCITS Secretariat had requested that a roll call vote be taken on these recommendations. In the absence of objection, the INCITS EB addressed SDB Recommendations 10-11 requiring two-thirds approval as a single roll call vote (in050299):

The INCITS Executive Board approves SDB Recommendations 10-11 as contained in in050299.

Vote on the consent agenda: 12-0-0-7=19 [see Roll Call Vote 2 - Attachment D]

SDB Recommendations 10-11 from the consent agenda in in050299 passed (a05.119 and a05.120).
Mr. Barrett referred the EB to the item remanded by the SDB (in050300). It was noted that the base document being remanded was in050249 (a05.121 and a05.122).

Reference: in050296 (majority approval), in050297 (final approvals - two-thirds approval and roll call), in050298 (INCITS maintenance - two-thirds approval), in050299 (JTC 1 periodic review - two-thirds approval and roll call), in050300 (item remanded)

Standards Policy Board (SPB)

9.1 SPB Agenda

The EB was referred to the second revised draft agenda for the April 2005 SPB meeting.

Reference: in050280 (second revised draft SPB agenda - April 2005)

9.2 For Action - Consent Agenda - SPB Recommendations

Mr. Michael referred the EB to the recommendation (in050305) prepared at the April 2005 meeting of the SPB. The EB addressed the following recommendation:

The INCITS Executive Board approves Standards Policy Board Recommendation 1 contained in in050305.

Vote on the recommendation: 12-0-0=12

SDB Recommendation 1 in in050305 passed (a05.123).

Reference: in050305

10.

ISO, IEC and JTC 1 Issues

10.1 Determination of US National Body Votes, Responses, Comments or Contributions

10.1.1

For Action - Determination of US National Body Response to JTC 1 N 7707 - Request for Change of Category from C to A Liaison between SC 29 and Advance Television Systems Committee, Inc. (ATSC)

The INCITS Executive Board reviewed the referenced documents. In response to the Sony question on INCITS/L3 voting members, Mr. Morris confirmed that INCITS/L3 had 13 voting members and 17 non-voting advisory members during the January 2005 teleconference, and the tally should have been reflected as 8-0-0-5=13. Ms. Higginbottom noted the lack of support for the Sony comments, and it was agreed that no response would be submitted on this default JTC 1 ballot.

Reference: in050088 (INCITS/L3 recommendation), in050139 (Sony comments), in050243 (INCITS/L3 response), JTC 1 N 7707

10.2 US Head of Delegation (HoD) Reports

No US Head of Delegation (HoD) reports were submitted for consideration at this meeting (a05.124).

10.3 Update on China / JTC 1/SC 6

Ms. Rajchel, ANSI, gave a brief update on China / JTC 1/SC 6 issues.

11.

Participation/Representation on External Activities

11.1 INCITS Liaison with the USNC

No materials were posted to this agenda item for consideration. Mr. Mikoski (EIA) has not confirmed his ability to continue serving as the INCITS Liaison to the USNC. Mr. Holleman (IEEE) agreed to provide an update on IEEE's interest in serving as this liaison at the July 2005 EB meeting (a05.125).

11.2 INCITS Liaison with the CEA IEC/TC 100 US TAG

Following the January 2005 meeting, a call for volunteers to serve as the INCITS Liaison with the CEA IEC/TC 100 US TAG was issued to the members of the EB (in050142) and closed without response on April 4, 2005 (a05.126).

Reference: in050142 (call for volunteers)

11.3 INCITS Liaison with The Open Group

At the January 2005 Executive Board meeting, establishment of a liaison relationship between INCITS and The Open Group was approved. At the April 2005 meeting, Mr. Michael volunteered to serve as the INCITS Liaison with The Open Group (a05.127).

Reference: in050141 (call for volunteers)

12.

Future Meetings

12.1 Next Meeting - July 13-15, 2005 - Las Vegas, NV

The July 13-15, 2005 INCITS meetings will be held in conjunction with the TC Officers Symposium at the Bellagio Hotel in Las Vegas, Nevada. EB members were strongly encouraged to attend the July 11-12 INCITS Symposium and Awards Dinner.

12.2 2005 and 2006 Meeting Schedule

The EB reviewed the revised 2005 and proposed 2006 meeting schedule and the following changes to the future INCITS meeting schedule were agreed upon (a05.128):

The September 19-23, 2005 meeting was moved to October 11-13, 2005 - Intel will host in Santa Clara, CA.

A new meeting was agreed upon - October 24-25, 2005 - US delegates meeting (either east coast or Half Moon Bay, CA).

Reference: in050148

13.

Review of Action Items

The action items from the meeting will be compiled after the meeting and distributed to the EB members (Attachment B).

14.

Adjournment

The meeting was adjourned at 2:30 PM on Thursday, April 28, 2005 by unanimous consent (Stanwyck/Wright).

Attachment A - Attendance List (EB Meeting - April 27-28, 2005)

Organization	P/A	Representative	Attended 4/2005 Meeting	Category
VOTING
Apple Computer	P	Dave Michael	x	B
EIA	P	Ed Mikoski		NB
	A	Henry Cuschieri
EMC²	P	Gary Robinson	x	B
Farance, Inc.	P	Frank Farance		B
	A	Tim Schoechle	x
Hewlett-Packard	P	Karen Higginbottom	x	B
	A	Scott Jameson	x
	A	Steve Mills
IBM	P	Ron Silletti		B
ICCP	P	Ken Zemrowski	x	SI
	A	Tom Kurihara	x
IEEE	P	Judy Gorman		NB
	A	Richard Holleman	x
	A	Robert Pritchard
	A	Susan Tatiner
Intel	P	Norbert Mikula	x	B
	A	Philip Wennblom
	A	Dave Thewlis
Lexmark	P	Don Wright	x	B
	A	Dwight Lewis
	A	Paul Menard
Microsoft	P	Isabelle Valet-Harper		B
	A	Don Stanwyck	x
	A	Mike Ksar
NIST	P	Mike Hogan		NB
	A	Alicia Clay
Oracle	P	Don Deutsch	x	B
	A	Tony DiCenzo	x
	A	Connie Myers
	A	Jim Melton
Panasonic Technologies	P	Terry Nelson	x	B
	A	Rudolf Vitti
Purdue University	P	Steve Elliott		SI
Sony Electronics	P	Ed Barrett	x	B
	A	Jean Baronas
Uniform Code Council	P	Frank Sharkey	x	NB
	A	James Chronowski
	A	Mary Wilson
US DoD	P	Robert Gaskill		NB
	A	Len Tabacchi
US DHS	P	Robert Zimmerman		NB
	A	John Neumann
			_____ 13

NOT YET VOTING
AIM Global	P	Dan Mullen		NB
	A	Charles Biss

ADVISORY
Sun Microsystems	P	Carman Mondello		AV
	A	John Hill
	A	Carl Cargill
	A	Doug Johnson

EX OFFICIO
ITI (INCITS Sec.)		Pat Morris	x	XO
		Jennifer Garner	x
ANSI (JTC 1 Sec.)		Lisa Rajchel	x	XO

Key:

B
Business

NB
Non-Business

SI
Special Interest

AV
Advisory

PR
Prospective

XO
Ex Officio

Attachment B - Action Items (EB Meeting - April 27-28, 2005)

No.	Resp.	Item
a05.095	ITI	The draft minutes of the January 2005 Executive Board minutes will be revised to include links to the reference documents and will be distributed.
a05.096	ITI	ITI will develop a proposal for INCITS Subgroup Officer training.
a05.097	ITI	The INCITS Secretariat will submit to ITI the INCITS Executive Board recommendation to draw-down the JTC 1 reserves to pay the SC 36 Secretariat expenses.
a05.098	ITI	ITI will work with EIA to investigate and prepare an implementation plan for the INCITS Executive Board's acceptance of the JTC 1/SC 25 and WG 1, 3 and 4 TAG and TAG Administrator responsibilities for consideration at the July 2005 Executive Board meeting.
a05.099	Stanwyck / ITI	The Symposium Committee Chair (Mr. Stanwyck) and ITI will prepare and distribute a symposium agenda following the April INCITS meetings.
a05.100	ITI	ITI will prepare a report for the July 2005 EB meeting on the letter ballot response rate for ballots closing during the period April 1 - June 30, 2005.
a05.101	ITI	ITI will obtain an OID (Object Identifier) for use by INCITS and will establish a registry of subsidiary OID numbers for the T11 committee on Fiber Channel Interfaces and possibly other INCITS Subgroups.
a05.102	Thewlis	The Chairman of the INCITS Study Group on Linux will prepare a status report for consideration at the July 2005 Executive Board meeting.
a05.103	Zaveler	The Chairman of the INCITS Study Group on Vocabulary will prepare a status report for consideration at the July 2005 Executive Board meeting.
a05.104	ITI	The INCITS Study Group on Accessibility will be notified of its revised charter.
a05.105	ITI	ITI will correct the editorial error in the INCITS/RD-2 clause 4.2.3.3.1.2 to reflect that advisory membership is permitted on an INCITS Study Group.
a05.106	ITI	ITI will notify the INCITS Study Group on Accessibility of the EB's request that the INCITS Study Group on Accessibility provide some background documentation and the requested action associated with the Study Group's contribution contained in in050284 - Involvement of Consumer Organizations in the INCITS Study Group on Accessibility, for consideration at the July 2005 Executive Board meeting.
a05.107	Myers	The Chairman of the INCITS Study Group on Accessibility will prepare a status report for consideration at the July 2005 Executive Board meeting.
a05.108	Silletti	The Chairman of the INCITS Ad Hoc on Web Services will prepare a status report for consideration at the July 2005 Executive Board meeting.
a05.109	ITI	ITI will prepare a baseline business systems implementation proposal for consideration at the October 2005 Executive Board meeting, with an interim progress report at the July 2005 meeting.
a05.110	ITI	ITI will notify INCITS/T4 participants that those who choose to establish membership on INCITS/CS1 can do so extending their current voting status on T4 to CS1 without incurring additional service fees for 2005. (SDB Recommendation 1 - in050296)
a05.111	ITI	The list of US National Body automatic abstentions will be updated to include the SC 35 projects that are outside the INCITS/V2 scope and INCITS/V2's interest, i.e., projects that are from SC 35 WGs 1, 2, 4 and 5 (the projects are listed in document in050261). (SDB Recommendation 2 - in050296)
a05.112	ITI	ITI will notify ANSI of the INCITS Executive Board's approval of the INCITS/W1 and Lexmark International offer to host the May 2006 SC 28 Plenary (in050140). (SDB Recommendation 3 - in050296)
a05.113	ITI	ITI will submit the BSR-9 for INCITS 405 to the ANSI BSR for review and approval as an American National Standard. (SDB Recommendation 4 - in050297)
a05.114	ITI	ITI will submit the BSR-9 for INCITS 406 to the ANSI BSR for review and approval as an American National Standard. (SDB Recommendation 5 - in050297)
a05.115	ITI	ITI will submit the BSR-9 for INCITS 396 to the ANSI BSR for review and approval as an American National Standard. (SDB Recommendation 6 - in050297)
a05.116	ITI	ITI will submit the BSR-9 for INCITS 407 to the ANSI BSR for review and approval as an American National Standard. (SDB Recommendation 7 - in050297)
a05.117	ITI	ITI will initiate the public reviews on the reaffirmation of the following INCITS standards: INCITS/ISO/IEC 8485:1989 [1999], Programming Language APL and INCITS/ISO/IEC 10279:1991 [1999], Information Technology - Programming languages - Full BASIC. (SDB Recommendation 8 - in050298)
a05.118	ITI	ITI will initiate the public reviews on the reaffirmation of the INCITS standards listed in in050199. (SDB Recommendation 9 - in050298)
a05.119	ITI	ITI will submit the US National Body vote for withdrawal of the ISPs assigned to JTC 1 that are listed in 2005 −− Systematic review of ISO/IEC Standards linked from in050185. (SDB Recommendation 10 - in050299)
a05.120	ITI	ITI will submit the US National Body vote for confirmation of the non ISP standards listed in 2005 −− Systematic review of ISO/IEC Standards linked from in050185. (SDB Recommendation 11 - in050299)
a05.121	ITI	ITI will invite TCs and Executive Board members to submit lists of standards that they believe might be suitable for referencing in ITU recommendations for consideration at the July 2005 Executive Board meeting. The topic of INCITS become a “Qualified Organization” so that INCITS/T4 and other INCITS standards can be referenced in ITU-T recommendations will be posted for consideration at the July 2005 EB meeting.
a05.122	ITI	ITI will ask the INCITS/T4 Vice Chair for confirmation of the facts detailed in in050249 and an update on the status of the processing of ISO/IEC 18028 for consideration at the July 2005 EB meeting.
a05.123	ITI	ITI will request non-voting membership on the new ANSI Intellectual Property Rights Policy Committee (IPRPC) and will nominate Mr. Morris as the INCITS representative to the activity. (SPB Recommendation 1 - in050305)
a05.124	Higginbottom	The INCITS Executive Board Chairman will invite US SC Chair(s) to report at the July 2005 Executive Board meeting on the activities of their committee(s).
a05.125	ITI	In the event that a candidate for INCITS Liaison with the USNC is not identified prior to the July 2005 EB meeting, the issue will be removed from future agendas.
a05.126	ITI	In the event that a candidate for INCITS Liaison with the CEA IEC/TC 100 US TAG is not identified prior to the July 2005 EB meeting, the issue will be removed from future agendas.
a05.127	ITI	ITI will notify The Open Group that Mr. Michael will serve as the INCITS Liaison to The Open Group.
a05.128	ITI	The revised 2005/2006 INCITS meeting schedule will be distributed following the April 2005 EB meeting.

Previous Action Items (Unresolved):

No.	Resp.	Item
a05.041	ITI	The INCITS Secretariat will update the training materials to clarify the requirement for US TAG Chairs, IRs and Administrators to provide input to the US delegations to JTC 1 meetings.
Apr04 (10.2)	Higginbottom / Michael	Mr. Michael and Ms. Higginbottom draft a letter to ANSI recommending that a mechanism be established to ensure that INCITS is apprised of issues being addressed by CPSG that affect the IT sector.
Apr04 (11.1.3)	Multiple	The INCITS Secretariat, Executive Board Chairman and SDB Chair will review the history on the US process for reviewing SC NPs and prepare a report for consideration at the July EB meeting.

Attachment C - Roll Call Vote 1 - SDB Recommendations 4-7

Subject: The INCITS Executive Board approves SDB Recommendations 4-7 as contained in in050297.

Company	Yes	N/V	Company	Yes	N/V
Apple Computer	x		Microsoft	x
EIA		x	NIST		x
EMC²	x		Oracle	x
Farance Inc.		x	Panasonic Technologies	x
Hewlett-Packard	x		Purdue University		x
IBM		x	Sony Electronics	x
ICCP	x		UCC	x
IEEE	x		US Department of Defense		x
Intel	x		US Department of Homeland Security		x
Lexmark	x

Yes Votes	No Votes	Abstention Votes	Not Voting
12	0	0	7

Total Voting Membership	19	Total Voting on This Motion	12

The vote passed.

Attachment D - Roll Call Vote 2 - SDB Recommendations 10-11

Subject: The INCITS Executive Board approves SDB Recommendations 10-11 as contained in in050299.

Company	Yes	No	Abstain	N/V	Company	Yes	No	Abstain	N/V
Apple Computer

Agenda Item	Revisions
4	add document in050283
5	add document in050293
7.3	add document in050284
7.3.1	add document JTC 1 N 7774
8.2	add documents in050296, in050297, in050298, in050299 and in050300
9.2	add document in050305

B	Business
NB	Non-Business
SI	Special Interest
AV	Advisory
PR	Prospective
XO	Ex Officio