in050684

INCITS
InterNational Committee for Information Technology Standards
INCITS Secretariat, Information Technology Industry Council (ITI)
1250 Eye St. NW, Suite 200, Washington, DC 20005
Telephone 202-737-8888; Fax 202-638-4922

Draft Minutes

INCITS Executive Board (EB)
Meeting Number 13

The Bellagio Hotel
3600 South Las Vegas Boulevard
Las Vegas, Nevada 89109
Telephone: 888-987-6667
http://www.bellagio.com

1.1

Call to Order

Ms. Higginbottom, Chairman, called the thirteenth meeting of the INCITS EB to order at 2:00 PM on Thursday, July 14, 2005. Ms. Garner of ITI acted as recording secretary.

1.2

Membership Report

Ms. Garner presented the EB membership report (Attachment A). The EB voting membership total is 19 organizations; therefore, quorum is defined as 10 voting members. Fifteen (15) organizations with voting memberships were present at the meeting.

Reference:

in050418 (NIST)

1.3

Approval of the Minutes

Motion was made to approve the minutes from the April 2005 meeting as presented (Michael/Jameson). The minutes were approved as presented by unanimous consent.

Reference:

in050366

1.4

Review of the Action Items

Ms. Garner presented a report on the outstanding EB action items.

Reference:

in050366 (Attachment B)

1.5

Approval of the Draft Agenda

Motion was made to approve the agenda as revised at the meeting (Deutsch/Neumann), and it was approved by unanimous consent. The revisions were:

Agenda Item	Revisions
4	delete document in050575 and add in050614
5	delete document in050552 and add in050609
6.3	add document in050613
6.5	add document in050605
8.2	add documents in050610, in050611 and in050612
new agenda item 10.1.2	add documents in050578, in050604, in050608 and JTC 1 N 7825

Reference:

in050576

Reference:

in050571

FBC recommends to the INCITS Executive Board to eliminate the Advisory Membership at the EB level beginning in 2006.

(Barrett/Wright)

The EB instructs the FBC to look at realigning the fee structure to the value of benefits derived from advisory membership on the EB.

Discussion ensued.

Vote on the motion:  7-6-2=15

It was agreed that given the low level of support for this motion, the EB would not ask FBC to focus on this solution (a05.129).

The EB addressed the following FBC recommendation regarding additions to the RD-4, Secretariat Services, that record previous EB decisions and direction to the INCITS Secretariat:

• Provide technology infrastructure support for INCITS Subgroups
• Provide Secretariat to the JTC 1 SWG-A
• Provide TC liaison and standards processing oversight function

dd.  In the first fiscal Quarter of each year, the INCITS Secretariat will prepare a report card for review by the FBC on the INCITS Secretariat staff's support in the previous year of the services/activities outlined in the RD-4.

Reference:

in050423 (action items), in050444 (budget report), in050614 (report and recommendation)

Reference:

in050424 (action items), in050609 (PBC Chair's report)

6.1

For Action - Status of the JTC 1/SC 25 TAG and TAG Administrator

At the April 2005 meeting, the EB had discussed EIA's notification of its intent to relinquish JTC 1/SC 25 TAG and TAG Administrator responsibilities and the fact that the call for candidates had closed without response.   The INCITS Secretariat was instructed to work with EIA to investigate and prepare an implementation plan for the INCITS Executive Board's acceptance of the JTC 1/SC 25 and WG 1, 3 and 4 TAG and TAG Administrator responsibilities for consideration at the July 2005 Executive Board meeting.  The EIA/TIA response to the INCITS action was reviewed at the July 2005 meeting.  Significant discussion ensued, and the following motion was addressed:

(Robinson/Pritchard)

The INCITS EB accepts the SC 25 TAG and TAG Administrator responsibilities and approves EIA's retention of SC 25/WG 1 and WG 3 TAG and TAG Administrator responsibilities.

Discussion on the motion was entertained.

Vote on the motion:  5-6-4=15

The motion failed (a05.132).

The INCITS EB established an ad hoc to function as the SC 25 TAG with particular attention to preparations (approval of delegates and development of US positions/contributions) for the September 2005 SC 25 Plenary.  The ad hoc will develop a plan for the permanent SC 25 TAG structure for consideration at the January 2006 EB meeting (a05.133 and a05.134).  Members of the INCITS EB are eligible to nominate ad hoc participants and the current SC 25 TAG Chair, Mr. Siemon, is invited to participate on the ad hoc to ensure continuity of the SC 25 TAG activity.  Mr. Robinson was appointed Chairman of the INCITS SC 25 TAG Ad Hoc.  The following EB members volunteered to participate:  Mr. Michael, Mr. Morris, Dr. Pritchard, Mr. Schoechle and Mr. Wright.

Reference:

in050163 (notification of EIA relinquishment), in050268 (results of call for candidates), in050360 (request for EIA response to implementation plan for transfer of SC 25 TAG and TAG Admin.), in050551 (EIA/TIA response)

6.2

IEEE Acceptance of the JTC 1/SC 6/WG 1 Project 5 TAG

IEEE has accepted the assignment of the the SC 6/WG 1 Project 5 TAG and will take the appropriate steps to form the TAG.

Reference:

in050068, in050574

6.3

2005 INCITS TC Officers' Symposium and Awards Reception

The summary report of the 2005 INCITS TC Officers Symposium was reviewed.

Reference:

in050613

6.4

Report on INCITS Executive Board Letter Ballot Response Rate

Mr. Morris referred the EB to the letter ballot response rate report  for ballots closing between April 1 and June 30, 2005 (a05.135).

Reference:

in050483