in050927

INCITS
InterNational Committee for Information Technology Standards
INCITS Secretariat, Information Technology Industry Council (ITI)
1250 Eye St. NW, Suite 200, Washington, DC 20005
Telephone 202-737-8888; Fax 202-638-4922

Draft Minutes 

INCITS Executive Board (EB)
Meeting Number 14

Intel Corporation
2200 Mission College Blvd.
Santa Clara, CA 95052

1.1

Call to Order

Ms. Higginbottom, Chairman, called the fourteenth meeting of the INCITS EB to order at 9:10 AM on Wednesday, October 12, 2005. Ms. Garner of ITI acted as recording secretary.

1.2

Membership Report

Ms. Garner presented the EB membership report (Attachment A). The EB voting membership total is 19 organizations; therefore, quorum is defined as 10 voting members. Twelve (12) organizations with voting memberships were present at the meeting.

Reference:

in050748 (GS1 US), in050846 (Intel)

1.3

Approval of the Minutes

The draft minutes of the July 2005 thirteenth meeting of the INCITS EB were approved as presented by unanimous consent (Neumann/Silletti).

Reference:

in050684

1.4

Review of the Action Items

Mr. Morris reported that with the exception of the following, the EB action items were completed or overcome by events:

No.	Resp.	Item
a05.132	ITI	The INCITS Secretariat will prepare the implementation plan for the INCITS Executive Board's acceptance of the JTC 1/SC 25/WG 1 and WG 3 TAG and TAG Administrator responsibilities for consideration at the October 2005 Executive Board meeting. - CARRYOVER - in progress
a05.134	INCITS SC 25 TAG Ad Hoc	The INCITS SC 25 TAG Ad Hoc will develop a plan for the permanent SC 25 TAG structure for consideration at the January 2006 EB meeting. - CARRYOVER - in progress
a05.136	ITI	The INCITS Secretariat will initiate action for  INCITS to become a "Qualified Organization" so that INCITS standards can be referenced in ITU-T recommendations. - CARRYOVER - in progress
a05.159	Silletti	Mr. Silletti will redraft in050425 as a proposed US contribution to the November 2005 JTC 1 Plenary under a WSC agenda item.  The contribution will be submitted for EB approval by ballot. - CARRYOVER
a05.160	ITI	The INCITS Secretariat will develop a cover page detailing process for US participants' use of JTC 1 N 7779.  INCITS community will be notified of their ability to use JTC 1 N 7779. - CARRYOVER - in progress
a05.163	ITI	The INCITS Secretariat will propose 2 or 3 locations for the 2006 TC Officers Symposium to determine the preference of the INCITS TC Chairs. - CARRYOVER - in progress
a05.096	ITI	ITI will develop a proposal for INCITS Subgroup Officer training. - CARRYOVER - pending PBC development of related RD-2 text
a05.041	ITI	The INCITS Secretariat will update the training materials to clarify the requirement for US TAG Chairs, IRs and Administrators to provide input to the US delegations to JTC 1 meetings. - CARRYOVER - pending PBC development of related RD-2 text
Apr04 (10.2)	Higginbottom/ Michael	Mr. Michael and Ms. Higginbottom draft a letter to ANSI recommending that a mechanism be established to ensure that INCITS is apprised of issues being addressed by CPSG that affect the IT sector. - CARRYOVER - in progress

Reference:

in050684 (Attachment B)

1.5

Approval of the Draft Agenda

The draft agenda was approved as revised at this meeting by unanimous consent (Michael/Neumann). The revisions were:

• agenda item 2.1 add document in050867
  
• agenda item 5 add document in050864
  
• add new agenda item 7.3.1 For Action - US National Body Offer to Host the March 2006 JTC 1 SWG on Accessibility Meeting and add document in050860
• agenda item 8.2 add document in050868
  
• agenda item 10.2.12 add document in050855
• agenda item 10.2.13 add document in050855
• agenda item 10.3 add document in050856
• agenda item 11.2 add document in050854

Reference:

in050853

2.1

Review of August 2005 INCITS Leadership Retreat

Ms. Higginbottom reviewed the report of the August 2005 INCITS Leadership Retreat.

Reference:

in050867

Reference:

in050792 (report), in050839 (voting trend report)

The FBC recommends that the INCITS Executive Board recommend to ITI approval of the proposed 2006 INCITS budget (in050783 - dated October 12, 2005).

Vote on the motion:   [11-0-1 (Panasonic)=12]

The recommendation passed (a05.173 and a05.174).

(Deutsch/Wright)

The INCITS Executive Board approves the increase in price of all INCITS standards to $29.95 except for those standards with a lower price point and in those instances, the standards will be priced at $18.

(Michael/Stanwyck)

Move to amend the motion by removing all text in the motion following $29.95

Vote on the motion to amend:  [11-0-1 (IEEE)=12]

The motion to amend passed.

The INCITS Executive Board approves the increase in price of all INCITS standards to $29.95.

Vote on the amended motion:  [11-0-1 (IEEE)=12]

The motion passed (a05.175).

Reference:

in050783 (budget report), in050809 (publication sales analysis), in050815 (FBC report/recommendations), in050831 (FBC action items)

Reference:

in050832 (PBC action items), in050864 (report)

6.1

Status of the JTC 1/SC 25 TAG and TAG Administrator

6.1.1

For Action - Transition Plan for the JTC 1/SC 25 WG 1 and WG 3 TAG and TAG Administrator

At the July 2005 INCITS Executive Board meeting, the motion approved at the April 2005 meeting was upheld, and the INCITS Secretariat was requested to prepare the implementation plan for the INCITS Executive Board's acceptance of the JTC 1/SC 25/WG 1 and WG 3 TAG and TAG Administrator responsibilities for consideration at the October 2005 Executive Board meeting.

Mr. Morris gave an update on INCITS discussions with EIA/TIA.  EIA/TIA has questioned INCITS' actions and has taken no steps to relinquish the WG 3 TAG.  The EB reviewed the late EIA/TIA letter received today (a05.176).

Reference:

in050620 (results of July 2005 EB meeting)

6.1.2

For Action - Report of the INCITS SC 25 TAG Ad Hoc

At the July 2005 meeting, the INCITS Executive Board established an ad hoc to function as the SC 25 TAG with particular attention to preparations (approval of delegates and development of US positions/contributions) for the September 2005 SC 25 Plenary.  The ad hoc was instructed to develop a plan for the permanent SC 25 TAG structure for consideration at the January 2006 EB meeting.  Members of the INCITS Executive Board were invited to nominate ad hoc participants and the current SC 25 TAG Chair, Mr. Siemon, was invited to participate on the ad hoc to ensure continuity of the SC 25 TAG activity.  Mr. Gary Robinson (EMC Corporation) was appointed Chairman of the INCITS SC 25 TAG Ad Hoc.  The following EB members volunteered to participate:  Mr. Dave Michael (Apple Computer), Mr. Patrick Morris (INCITS Secretariat), Dr. Robert Pritchard (IEEE), Mr. Timothy Schoechle (Farance Inc.) and Mr. Don Wright (Lexmark International).  Mr. Cuschieri (EIA/TIA) is also on the ad hoc.

The following related action items were assigned to the INCITS SC 25 TAG Ad Hoc:

• The INCITS SC 25 TAG Ad Hoc will function as the SC 25 TAG with particular attention to preparations (approval of delegates and development of US positions/contributions) for the September 2005 SC 25 Plenary.
  
  
• The INCITS SC 25 TAG Ad Hoc will develop a plan for the permanent SC 25 TAG structure for consideration at the January 2006 EB meeting.
  

It was noted that the INCITS SC 25 TAG Ad Hoc had not yet met and as a consequence, it was unclear how the US delegation and positions were determined for the SC 25 Plenary.  It was noted that late last week a proposed report was issued by the ad hoc Chairman that had resulted in some members of ad hoc expressing concern that there was no basis for the report as the group had not yet met.  It was agreed that the ad hoc should have a meeting to discuss these issues (a05.177).

7.1

INCITS Study Group on Linux

The EB reviewed the report of the INCITS Study Group on Linux, and it was agreed that the status of the INCITS Study Group on Linux would be addressed at the January 2006 EB meeting (a05.178).

Reference:

in050794

7.2

INCITS Study Group on Vocabulary

The EB reviewed the report of the INCITS Study Group on Vocabulary, and it was agreed that the status of the INCITS Study Group on Vocabulary would be addressed at the January 2006 EB meeting. (a05.179).

Reference:

in050847

7.3

INCITS Study Group on Accessibility

The EB reviewed the report of the INCITS Study Group on Accessibility, and it was agreed that the status of the INCITS Study Group on Accessibility will be addressed at the January 2006 EB meeting (a05.180).

Reference:

in050810 (ad hoc report), in050811 (HoD report - September 2005 SWG-A meeting), SWG-A N 091 (resolutions - September 2005 SWG-A meeting)

7.3.1

For Action - US National Body Offer to Host the March 2006 JTC 1 SWG on Accessibility Meeting

At the September 2005 meeting of the JTC 1 SWG on Accessibility, the US National Body had made a tentative offer to host the March 2006 SWG-A meeting during the CSUN conference in Los Angeles, California.  The INCITS EB reviewed the documentation from the INCITS Study Group on Accessibility for hosting the March 2006 meeting of the JTC 1 SWG on Accessibility.  The following motion was addressed:

(Deutsch/Jameson)

The INCITS Executive Board approves the US National Body offer to host the March 2006 meeting of the JTC 1 SWG on Accessibility.

Vote on the motion:   [12-0-0=12]

The motion passed (a05.181).

Reference:

in050860

7.4

For Action - INCITS Ad Hoc on Web Services

At the July 2005 meeting, the EB authorized the expenditure of up to $10K US to support an activity to develop the WSSG inventory.  The INCITS leadership was instructed to work on obtaining a statement of work and the associated funding.  Mr. Silletti presented the proposal for a Web Services Standardization Register.  The following concerns were expressed by the EB members (a05.182):

• the proposal does not  mention ongoing maintenance of the tool or the database content
• the price is at least twice as much as was authorized by the EB
• the proposal should identify interim deliverables, the pay schedule and the project timeline

Reference:

in050790 (proposal for Web Services Standardization Register)

7.5

INCITS Ad Hoc on JTC 1 Directives

Ms. Higginbottom presented the US HoD report of the June 2005 meeting of the JTC 1 Directives Ad Hoc in Geneva, Switzerland.  Her report noted that the US must prepare a contribution on Normative Referencing.

Reference:

in050813 (HoD Report - June 2005 meeting)

7.6

For Action - INCITS Ad Hoc on the ISO/IEC Special Working Group on Wireless LAN Security

Ms. Higginbottom gave an update on the activities of the INCITS Ad Hoc on the ISO/IEC Special Working Group on Wireless LAN Security.  There was discussion about the status of the National Body comments submitted in response to 30-day call for contradictions on JTC 1 N 7904.  She noted that the ad hoc was working on the first draft of comments to accompany the US vote on the WAPI DIS (a05.183).  

Reference:

in050750 (US HoD report - August/September 2005 JTC 1/SC 6 Plenary - St. Paul de Vence, France), in050761 (recommendations/resolutions - August 2005 SWG meeting), in050806 (US HoD report - August 2005 SWG meeting), in050814 (proposed USNB comments on JTC 1 N 7904), JTC 1 N 7903 (30 Day Review for Fast Track Ballot - Draft Amendment ISO/IEC 8802-11/Amd. 6), JTC 1 N 7904 (30 Day Review for Fast Track Ballot - Draft Amendment ISO/IEC 8802-11/Amd. 7 (WAPI)), JTC 1 N 7917 (letter from Secretary-General of ISO and General Secretary of IEC re: fast track processing of IEEE 802.11i and WAPI))

8.1

SDB Agenda

The EB was referred to the second revised draft agenda for the October 2005 SDB meeting.

Reference:

in050849 (second revised draft SDB agenda - October 2005)

8.2

For Action - Consent Agenda - SDB Recommendations

Mr. Barrett referred the Executive Board to SDB Recommendations 1-4 as contained in in050868 and noted that the INCITS Secretariat had requested that a roll call vote be taken on these recommendations.  In the absence of objection, the INCITS Executive Board addressed SDB Recommendations 1-4 requiring two-thirds approval as a single roll call vote (in050868):

The INCITS Executive Board approves SDB Recommendations 1-4 as contained in in050868.

Vote on the consent agenda:   [12-0-0-7=19]  [see Roll Call Vote 1 - Attachment C]

SDB Recommendations 1-4 from the consent agenda in in050868 passed (a05.184, a05.185, a05.186 and a05.187).

Reference:

in050868 (two-thirds approval - roll call vote)

9.1

SPB Agenda

The EB was referred to the revised draft agenda for the October 2005 SPB meeting.

Reference:

in050812 (revised draft SPB agenda - October 2005)

9.2

For Action - Consent Agenda - SPB Recommendations

No recommendations for EB consideration were developed at the October 11, 2005 SPB meeting.

10.1	US Head of Delegation (HoD) Reports