in060904

INCITS
InterNational Committee for Information Technology Standards
INCITS Secretariat, Information Technology Industry Council (ITI)
1250 Eye St. NW, Suite 200, Washington, DC 20005
Telephone 202-737-8888; Fax 202-638-4922

Approved Minutes
INCITS Executive Board (EB)
Meeting Number 17

Lexmark International
Building 082
740 New Circle Road
Lexington, Kentucky 40550
Telephone:  (859) 825-4333
Fax:  (859) 232-7628

1.1

Call to Order

Ms. Higginbottom, Chairman, called the seventeenth meeting of the INCITS EB to order at 3:15 PM on April 26, 2006.

1.2

Membership Report

Mr. Morris noted the following documents regarding representation on the INCITS Executive Board:

• Mr. LaBelle and Ms. Haasz have been named IEEE alternate representatives (in060107 and in060251).
• Mr. Smith has replaced Mr. Gaskill as the US DoD principal representative (in060145).
• Mr. Hughes has been named a Microsoft alternate representative (in060180).
• Ms. Aden has replaced Mr. Mondello as the Sun Microsystems principal representative (in060375).
  

Mr. Morris also reported that ICCP, Panasonic Technologies and Purdue University have decided not to continue their INCITS EB voting memberships.  Mr. Jameson requested that a numbered document be posted concerning the 3 organizations that have discontinued EB membership.

At this time, voting EB members are:

• 10 Business (Large/Small Business):  Apple Computer, EMC², Farance Inc., Hewlett-Packard, IBM, Intel, Lexmark, Microsoft, Oracle, Sony Electronics
• 6 Non-Business (Government/Major and Minor SDOs):  EIA, GS1 US, IEEE, NIST, US Department of Defense (DoD), US Department of Homeland Security (DHS)

There is one new member that has not yet attained voting rights:

• AIM Global (Non-Business)

There is one non-voting, advisory member:

• Sun Microsystems

AIM Global was not in attendance at this meeting and will attain voting rights upon attendance at two out of three successive meetings.

Voting membership stands at 16 organizations.  Quorum is 9.  11 organizations with voting memberships attended the April 2006 INCITS Executive Board meeting.  The attendance list is available in Attachment A.

Reference:

in060107 (IEEE), in060145 (US DoD), in060180 (Microsoft), in060251 (IEEE), in060375 (Sun Microsystems)

1.3

Approval of the Minutes

The draft minutes of the January 2006 sixteenth meeting of the INCITS EB were approved as revised by unanimous consent (Michael/Wright):

a06.027 will be revised to:  Mr. Stanwyck volunteered to locate existing US positions on documents posted to the March 2006 SWG-D agenda and prepare draft US delegates' instructions.

Action Item (a06.054):  The revised/approved minutes for the January 2006 EB meeting will be distributed.

Reference:

in060249

1.4

Review of the Action Items

Mr. Morris reported that with the exception of the following, the EB action items were completed or overcome by events:

No.	Resp.	Item
a06.014	Higginbottom	The INCITS EB Chairman will invite Dr. Mason, the JTC 1/SC 34 Chairman, to attend the April 2006 EB meeting in Lexington, Kentucky. - CARRYOVER
a06.015	Higginbottom	The INCITS EB Chairman will contact the INCITS/V1 Chairman to explain concerns with the breakdown in the hosting process for international meetings with respect to the November 2005 SC 34 Plenary in Atlanta, Georgia. - CARRYOVER
a06.016	Morris	Mr. Morris will report at the April 2006 EB meeting on the costs associated with the recommendations of the Baseline Business Systems Ad Hoc. - CARRYOVER
a06.017	Nelson/ITI	The B11 Chairman will work with INCITS Secretariat regarding the INCITS/B11 web site and will prepare a document detailing the process.  The results of this activity will be posted for consideration at the April 2006 EB meeting, with expectation that any system-wide recommendations and/or changes for TCs will be prepared in time to be presented at the 2006 INCITS TC Officers Symposium.  The approved process will be detailed in the INCITS/RD-1. - CARRYOVER
a06.037	Higginbottom	Discussion on the US strategy with respect to IIT and ITSIG will be posted to the July 2006 EB agenda.  The EB Chairman will prepare a document providing background on the context of the discussion at the October 2005 US delegates' meeting. - CARRYOVER
a06.038	Higginbottom	The possible undermining of US positions and interests in JTC 1 (such as stabilized standards) by US persons holding international leadership position will be posted for discussion at the April 2006 SPB meeting.  The EB Chairman will prepare a document providing background on the context of the discussion at the October 2005 US delegates' meeting. - CARRYOVER

Previous Action Items (Unresolved)

No.	Resp.	Item
a05.174	Higginbottom / Morris	The EB Chair will work with the INCITS Secretariat to analyze the existing publication distribution channels and the effects of ANSI's sales of other National Bodies' standards. - CARRYOVER
a05.195	Michael	The INCITS Liaison with The Open Group was asked to identify ways to make the liaison relationship more active.  - CARRYOVER
a05.160	ITI	The INCITS Secretariat will develop a cover page detailing process for US participants' use of JTC 1 N 7779.  INCITS community will be notified of their ability to use JTC 1 N 7779. [Note:  JTC 1 N 7991 is the approved version to be used.] - CARRYOVER - Cover Letter Received From Legal

Ms. Higginbottom provided an update on her action items, and noted that the issue concerning the SC 34 Chair would be discussed under agenda item 6.1. Mr. Michael noted that there had been no meeting of The Open Group that didn't conflict with INCITS meetings to date.

Reference:

in060249 (Attachment B)

1.5

Approval of the Draft Agenda

The draft agenda was approved as revised at this meeting by unanimous consent (Michael/Wright).  

Revisions to the draft agenda:

• Agenda Item 8.2 - add document in060564
• Agenda item 9.2 - add document in060565
  

Reference:

in060480

Reference:

in060425

Reference:

in060406 (FBC timeline), in060407 (2006 Q1 financial report), in060453 (FBC report), in060473 (FBC action items)

PBC discussed T10’s procedures. T10 has extensive internal procedures, with five separate documents. Two documents include financial procedures. T10 has established a fund for editor’s services, documented in http://www.t10.org/ftp/t10/document.95/95-148r0.pdf. The subgroup also has a special meeting fee for members who stay at a hotel other than the meeting location. “Since the group rate is usually negotiated to include an allowance for meeting room and refreshment costs, hosts are permitted to charge a meeting fee of no more than $100 for the meeting week to those people who do not stay in the group hotel. In this case, hosts shall provide a receipt to those people charged a meeting fee.” The relevant document is http://www.t10.org/ftp/t10/document.00/00-221r2.pdf.

After discussion of INCITS policy on transparency and oversight, the following motion was put forward (Stanwyck/Wright):

The INCITS Executive Board, in response to T10 procedures to charge a meeting fee, requires that all technical committees shall be instructed to implement a transparent and equitable (e.g. meeting fees cannot be bundled) meeting fee policy in cases where meeting fees are assessed.

Vote on the motion:  unanimous consent

The motion passed.

Action Item (a06.055):  The PBC will prepare ballot text for approval of a revision to the RD-1 to codify the requirement that all technical committees implement a transparent and equitable (e.g. meeting fees cannot be bundled) meeting fee policy in cases where meeting fees are assessed.

Ms. Higginbottom thanked Mr. Zemrowski for his long service to INCITS and the PBC.

Reference:

in060466 (PBC report), in060472 (PBC action items)

5.1

Review of the March 2006 JTC 1 Special Working Group on Directives (SWG-D) Meeting - Zurich, Switzerland

Mr. Stanwyck, US HoD to the March 2006 SWG-D meeting referred the EB to his HoD report (in060365), the fourth draft agenda (JTC 1 N 8101) and the approved SWG-D recommendations (JTC 1 N 8110).

Reference:

in060365 (HoD report), JTC 1 N 8101 (fourth draft agenda), JTC 1 N 8110 (recommendations)

5.1.1

Microsoft Request for EB Agenda Item Regarding JTC 1 Default Ballots

Mr. Stanwyck noted that as detailed in in060374, Microsoft had requested that JTC 1 default ballots be addressed at the April 2006 EB meeting.  It was noted that at the January 2006 meeting, PBC was assigned TAG responsibilities to the SWG-D.  Executive Board members have been asked to provide contributions on JTC 1 Default Ballots (JTC 1 N 8097 and JTC 1 N 8116) by May 1, 2006 for PBC consideration in developing positions or contributions to the July 2006 SWG-D meeting.

Reference:

in060374 (Microsoft request), JTC 1 N 8097 (Japanese contribution), JTC 1 N 8116 (JTC 1 call for contributions)

6.1

US TAGs and TAG Administrators

No items were posted for consideration. Ms. Higginbottom noted that she had invited the JTC 1/SC 34 Chairman, Dr. Mason, to attend this meeting, but he was unable to attend.

6.2

US National Body Hosting of ISO/TC and JTC 1/SC Plenary Meetings

6.2.1

Review of the Seven-Year Plenary Hosting Calendar and US Hosting Process/Requirements

The EB reviewed the seven-year hosting calendar for JTC 1 and JTC 1/SC Plenary meetings (in060308), as well as the US procedures for hosting SC Plenary meetings (in050119). Ms. Higginbottom noted that she had talked with Mr. Hopkinson regarding the 2005 SC 34 Plenary.

Reference:

in050119 (US process/requirements), in060308 (hosting calendar)

6.2.2

JTC 1/SC 32 Plenary - 2007

The EB noted the correspondence with the INCITS/H2 and L8 Chairmen (in060452) which indicates that the documentation for the US offer to host the April/May 2007 SC 32 Plenary is due by September 1, 2006 for consideration at the October 2006 EB meeting. 

Reference:

in060452

6.3

Development of Status Report on Challenges Identified During the 2005 INCITS TC Officers Symposium

At the January 2006 meeting, it was noted that the EB had taken no action on the report of the 2005 INCITS TC Officers Symposium (in050613) and no action items resulted from the report.  It was agreed that a report on the status of the challenges identified at the 2005 TC Officers Symposium would be developed during the April 2006 EB meeting.

The EB reviewed the 2005 INCITS TC Officers Symposium (in050613) for the challenges identified:

• RD-2 is confusing, difficult, hard to read, poorly organized, tough to use, not easy for newbies, repetitive and redundant
  • Status:  PBC has initiated total rewrite of the RD-2 and has an action item pending. Mr. Zemrowski noted that the original outline of what has become the RD-2 was put together in 1988 or 1989. Opportunities were identified before the July meeting to separate the document into logical sections and also put together a .pdf version to show at the July TC Officers Symposium. 

Action Item (a06.056):  The PBC will separate the RD-2 into logical sections in a .pdf version to be shown at the July 2006 TC Officer's Symposium.

• RD-4 needs to be updated 
  • Status:  RD-4 updates were approved by INCITS 1123 (closed .August 31, 2005).
    
    
• TC infrastructure support
  • Status:  INCITS Baseline Business Systems Ad Hoc was established and made recommendations.  Report on financial implications of implementing recommendations has not been concluded, and is being reevaluated based on some changes in assumptions and pending IT support issues.  Secretariat has taken in house TC web sites and reflectors when requested. The EB discussed their perceptions of the INCITS website and TC reflectors, and asked that work be done before the July Symposium to update/revise the website and also develop a plan to provide reflector space and support for all TCs. 

Action Item (a06.057):  The INCITS Secretariat will work before the July 2006 TC Officer's Symposium to update/revise the website and to develop a plan to provide reflector space and support for all TCs.

• TCs recognize value of PR and branding but can't initiate the activity
  • Status:  Process to initiate press releases with TC audience focus was built. Guidelines for TCs use of INCITS name in progress. Targeting "right" media channels in progress.  Creation of document describing standards relationships and naming conventions to be shared with member PR departments in progress.  Establishment of TC domain names was completed prior to the January 2006 meetings. The EB asked that the logo download be ready by the Symposium. 

Action Item (a06.058):  The INCITS Secretariat will have the INCITS logo download ready by the 2006 TC Symposium.

• Membership requirements should demonstrate greater flexibility.
  • Status:  These issues are being addressed by both the INCITS SPB Ad Hoc on Participation and Access and the INCITS SPB Ad Hoc on the INCITS Business Model. The EB members suggested that there be a call for contributions from the TC chairs into the special August meeting of the SPB Business Model.
    

Action Item (a06.059):  The INCITS Secretariat will issue a call to the TC Chairs for contributions on membership requirements to demonstrate greater flexibility for consideration at the special August meeting of the SPB Business Model.

• INCITS needs to defend its IP and clarify the role of TC members.
  • Status:  Ongoing on a case-by-case basis. The EB asked that ITI legal counsel provide a checklist of IP actions for TC use by the July meeting (e.g. steps to take regarding copyright, conflicts with other organizations, etc.). 

Action Item (a06.060):  ITI legal counsel will provide a checklist of IP actions (e.g. steps to take regarding copyright, conflicts with other organizations, etc.) for TC use by the July 2006 meeting.

• INCITS and ISO have different IPR forms.
  • Status:  The EB has approved use of the JTC 1 form (JTC 1 N 7991).  The Secretariat has worked with legal counsel to develop a cover page detailing the process for US participants' use of JTC 1 N 7991.  The form will be sent to the EB for 30-day ballot prior to acceptance, approval, and use.
    

Action Item (a06.061):  The JTC 1 IPR form (JTC 1 N 7991) and the cover page detailing the process for US participant's use will be sent to the EB for 30-day ballot prior to acceptance, approval and use.

Reference:

in050613 (2005 symposium report)

7.1

INCITS Study Group on Linux

The EB reviewed the report of the INCITS Study Group on Linux (in060430).  The Convener does not anticipate a need for a meeting or teleconference until the first corrigenda report against IS 23360 is submitted unless administrative requirements necessitate a teleconference.

Action Item (a06.062):  The Chairman of the INCITS Study Group on Linux will prepare a status report for consideration at the July 2006 EB meeting.

Reference:

in060430

7.2

INCITS Study Group on Vocabulary

The EB reviewed the report of the INCITS Study Group on Vocabulary (in060455).  Due to the impending retirement of the Convener, the timeline for the work of the Study Group has been revised as indicated in the latest report.

Action Item (a06.063):  The Chairman of the INCITS Study Group on Vocabulary will prepare a status report for consideration at the July 2006 EB meeting.

Reference:

in060455

7.3

INCITS Study Group on Accessibility

Dr. Deutsch provided the report of the INCITS Study Group on Accessibility (in060443).  The Study Group is preparing for the September 2006 SWG-A meeting in Brussels.

Action Item (a06.064):  The Chairman of the INCITS Study Group on Accessibility will prepare a status report for consideration at the July 2006 EB meeting.

Reference:

in060443

7.3.1

Review of the March 2006 JTC 1 Special Working Group on Accessibility (SWG-A) Meeting - Los Angeles, California

The EB reviewed the US HoD report (in060444), the second revised agenda (JTC 1 N 8108) and the resolutions (SWG-A N 149) from the March 2006 SWG-A meeting hosted by the US National Body. The group discussed the success of the reception, and Ms. Higginbottom provided an update on the participants and thanked the US TAG for its leadership and hard work. She also discussed the upcoming meeting in Brussels.

Reference:

in060444 (HoD report), JTC 1 N 8108 (second revised agenda), SWG-A N 149 (Resolutions)

7.4

INCITS Ad Hoc on the ISO/IEC Special Working Group on Wireless LAN Security

Ms. Higginbottom reviewed the report of the INCITS Ad Hoc on the ISO/IEC Special Working Group on Wireless LAN Security (in060477).  She noted that while the results of both fast track ballots were distributed to the INCITS EB members, normally the results of a fast track ballot on which the INCITS EB voted would not be distributed to the EB but rather to the responsible US TAG.  Perhaps this is an area for consideration by the Procedures Board Committee.

During the April 11, 2006 teleconference to discuss the June 7-9, 2006 Ballot Resolution meeting, the following was determined:

• the ad hoc recommended that the INCITS EB approve a delegation of Karen Higginbottom and Jesse Walker to the June 7-9, 2006 Ballot Resolution Meeting in Prague

It was noted that the ad hoc had been authorized to name delegates to the related meetings.

• the ad hoc continue to seek out qualified candidates
• the ad hoc be given the authority to add additional qualified members
• a telecon be held on May 2nd to determine the final delegation
  

The EB discussed the report, and also held a long discussion on the logistics and delegation for the Ballot Resolution Meeting. The following motion was put forward:

(Stanwyck/Robinson)

That the US honor the limitation offered in spirit and that Geoff Thompson be added as an additional delegate subject to space availability with the approval of the SC 6 Secretariat.

Vote on the motion:  unanimous consent

The motion passed.

The EB next discussed the following motion:

(Wright/Stanwyck)

The INCITS Executive Board approves the delegation for the US (Karen Higginbottom and Jesse Walker) with Geoff Thompson as an additional delegate.

Vote on the motion:  unanimous consent

The motion passed.

Action Item (a06.065):  The INCITS Secretariat will submit to ANSI the US delegate's list to the June 2006 SC 6 Ballot resolution meeting.

The ad hoc would like to remain active to conduct the above activities.  The INCITS Ad Hoc on the ISO/IEC Special Working Group on Wireless LAN Security was reconstituted at the April 2006 EB meeting.

Action Item (a06.066):  The Chairman of the INCITS Ad Hoc on the ISO/IEC Special Working Group on Wireless LAN Security will prepare a status report for consideration at the July 2006 EB meeting.

Reference:

in060477

7.5

INCITS Ad Hoc on the 2006 INCITS TC Officers' Symposium and Awards Reception

The INCITS Ad Hoc on the 2006 TC Officers' Symposium and Awards was established at the January 2006 EB meeting to assist the INCITS Secretariat in refining the program and determining the award recipients.  Mr. Neumann was appointed ad hoc chair and the following members volunteered to participate on the ad hoc: Dr. Deutsch, Dr. Nelson and Mr. Zemrowski.  Additional participants were invited to contact the INCITS Secretariat.

Mr. Morris reported that responses to the call for award nominations are due by April 30, 2006 (in060039). Mr. Neumann noted that ad hoc will be meeting on May 15 to complete the awards selections.

Mr. Neumann reviewed the ad hoc report (in060432) and noted that the ad hoc members decided that meeting downtown was more desirable than meeting in Gaithersburg.  The Secretariat was asked to determine availability of the ASAE facilities for the symposium with the EB, SDB and SPB meetings to be held at ITI.  Estimated expenses and funding will be addressed.  He reviewed the proposed format for the Symposium with two key note addresses, one on each day.  The first day will be an undersecretary from DHS addressing the importance of standards in meeting the Homeland Security mission, followed by a panel discussion with panelists from various government programs within DHS, DOD, and DOS.  The second day will be a presentation by George Arnold on the HSSP, followed by a panel of TC officers whose work falls in this area (Cards, RFID, Biometrics, CS1, etc.).  The intent is that the remaining time will be TC officer reports (approximately from 11:30 AM each day to closing).

Mr. Morris reported that there were three options for the Symposium: 1) The Ronald Reagan building; 2) NIST; and 3) EIA. He reported that NIST and EIA would not cause a budget issue since both would be at no charge, but that holding the Symposium downtown at the Reagan building would likely mean a $5,000 shortfall against the $10K budget. The EB discussed various options, and agreed that sponsors should be solicited in order to hold the event at the Reagan building. Mr. Neumann pledged to commit $2,500. The following motion was discussed:

(Neumann/Michael)

The INCITS Executive Board agrees that the July 17-18 TC Officers Symposium 1) will be held in Washington, DC at the Ronald Reagan building; 2) that an awards dinner should be held Monday evening, July 17; 3) that the INCITS Board meetings on July 19-21 will be held at the ITI facilities; and 4) acknowledges that the TC Symposium budget will exceed the $10K originally budgeted - with the understanding that the budget amounts will be recovered via sponsorships and other means.

Vote on the motion:  unanimous consent

The motion passed.

Action Item (a06.067):  The INCITS Secretariat will contact Mr. Neumann regarding the Symposium sponsorship assistance that he volunteered.  A call for sponsorships will be issued.

Action Item (a06.068): The INCITS Secretariat will issue a press release on the TC Officers Symposium event.

Action Item (a06.069):  The INCITS Secretariat will issue a reminder notice to the TC officers regarding the TC Officer's Symposium and will load the updated information on the website.

Reference:

in060039 (call for award nominations), in060432 (ad hoc report)

8.1

SDB Agenda

The EB was referred to the revised draft agenda for the April 2006 SDB meeting (in060470).

Reference:

in060470 (revised draft SDB agenda - April 2006)

8.2

For Action - Consent Agenda - SDB Recommendations

Mr. Barrett referred the Executive Board to SDB Recommendations 1 and 2 as contained in in060564 that require two-thirds approval.  It was agreed that the items would be addressed individually as additional information had become available since the SDB meeting earlier in the week.

The EB reviewed Recommendation 1:

The SDB recommends to the INCITS Executive Board that INCITS Technical Committee V36 be disbanded and participation in ISO/IEC JTC 1/SC 36 be withdrawn.

The EB discussed the recommendation and noted that there had been some late correspondence from Mr. Farance regarding a candidate stepping forward to be the IR. Dr. Schoechle noted that disbanding the committee was a drastic action and that this is an active committee that meets every month.

The EB addressed the following motion to amend SDB Recommendation 1:

(Wright/Pritchard)

Motion to amend SDB Recommendation 1 and add "if required information is not received from the IR candidate by the INCITS Secretariat by May 30, 2006" at the end of the recommendation.

Vote on the motion:  unanimous consent

The motion passed.

The EB addressed the following motion to amend the amended SDB Recommendation 1:

(Pritchard/Wright)

Motion to amend by adding "its" before the word participation.

Vote on the motion:  unanimous consent

The motion passed.

The EB addressed the amended motion:

INCITS Technical Committee V36 be disbanded and its participation in ISO/IEC JTC 1/SC 36 be withdrawn, if required information is not received from the IR candidate by the INCITS Secretariat by May 30, 2006.

Ms. Higginbottom entertained discussion on the amended motion.  Dr. Schoechle discussed the importance of getting a report on the actions of the committee and others that may be impacted.

Vote on amended motion:  8-2 (Farance, US DoD)-1 (US DHS)-5=16. Mr. Smith stated that he voted no because he had not yet received answers to his questions regarding the value of V36 to the US.

The INCITS Executive Board approved SDB Recommendation 1 as amended at the meeting.  [Post meeting note:  In a review of the vote on the amended motion following the meeting, based upon changes to the RD-2 regarding to two-thirds approval (INCITS ballot 1395), this vote did not pass.]

The EB reviewed SDB Recommendation 2:

The SDB recommends that the INCITS Executive Board approve the reaffirmation of the INCITS standard, INCITS/ISO/IEC 13714:1995[R2000], as listed in document in060250.

Vote on the recommendation:   10-0-1 (IEEE)-5=16:

 The recommendation passed.

Action Item (a06.070):  The INCITS Secretariat will initiate the public review on the reaffirmation of INCITS/ISO/IEC 13714:1995[R2000].

Mr. Barrett referred the Executive Board to SDB Recommendation 3 as contained in in060564 that would become an action item:

The SDB recommends that the INCITS Executive Board clarify the operating rules regarding reaching consensus for the SDB.

The EB discussed the recommendation and debated whether this action item should be assigned to the SPB or SDB.

Action Item (a06.071):   The INCITS Secretariat will issue a call for contributions to the July SDB meeting on clarification of the operating rules regarding reaching consensus for the SDB and the SPB.

Action Item (a06.072):  The SDB will develop a recommendation on clarification of the operating rules regarding reaching consensus for the SDB and the SPB at the July meeting for consideration at the July EB meeting. 

Reference:

in060564 (SDB recommendations to the EB)

9.1

SPB Agenda

The EB was referred to the revised draft agenda for the April 2006 SPB meeting (in060479).

Reference:

in060479 (revised draft SPB agenda - April 2006)

9.2

For Action - Consent Agenda - SPB Recommendations

Mr. Michael referred the Executive Board to SPB Recommendation 1 as contained in in060565 that requires majority approval:

The SPB recommends to the INCITS Executive Board that no US standard shall be withdrawn without a recommendation from the appropriate TAG.

The EB discussed the recommendation, and an amendment was made:

(Neumann/Pritchard) 

Move to amend by adding the words "TC or" after appropriate. 

Vote on the motion:  unanimous consent

The motion passed.

The EB addressed the amended recommendation:

The SPB recommends to the INCITS Executive Board that no US standard shall be withdrawn without a recommendation from the appropriate TC or TAG.

Vote on the amended recommendation:  unanimous consent

The recommendation passed.

Action Item (a06.073):  The PBC will evaluate the necessary documents to be updated to indicate that no US standard shall be withdrawn without a recommendation from the appropriate TC or TAG.

Reference:

in060565 (SPB recommendation to the EB)

10.1

US Head of Delegation (HoD) Reports

10.1.1

US HoD Report for the December 2005 JTC 1/SC 23 Plenary - Kyoto, Japan

The US HoD report for the December 2005 JTC 1/SC 23 Plenary in Kyoto, Japan was reviewed (in060142).  The HoD report notes that the title and scope of SC 23 were expanded in 2005 to include magnetic recording technology (other than hard disks), following the disbandment of SC 11. At this meeting, standards requiring maintenance in 2006 and 2007 were discussed and a resolution was passed recommending stabilization of some of them. It is now being considered by JTC 1 as letter ballot N 8034. INCITS/B11 has recommended approval of stabilization of this list, but may not feel qualified, in the future, to recommend withdrawing some of the standards that were not included on the list.  The report further notes that ANSI should consider what it could have done to avoid losing optical and magnetic recording standardization to consortia.

No items requiring EB action were identified in the report.

Reference:

in060142

10.1.2

US HoD Report for the February 2006 JTC 1/SC 35 General Orientation Meeting - Berlin, Germany

The US HoD report for the February 2006 JTC 1/SC 35 General Orientation Meeting in Berlin, Germany was reviewed (in060252).  The HoD report notes that the SC 35 Secretariat was not in attendance as it was a planned general orientation meeting.

No items requiring EB action were identified in the report.

Action Item (a06.074):  The US HoD report for the February 2006 JTC 1/SC 35 General Orientation meeting (in060252) will be redistributed with the attachments.

Reference:

in060252

10.2

Determination of US National Body Votes, Responses, Comments or Contributions

10.2.1

For Action - Determination of US National Body Vote on JTC 1 N 8057 - UPnP Implementers Corporation (UIC) Application for JTC 1 PAS Submitter Status

The INCITS Secretariat solicited comments (in060143) from Executive Board and US SC and WG TAGs on JTC 1 N 8057, the UPnP Implementers Corporation (UIC) Application for JTC 1 PAS Submitter Status.  Comments were due by March 11, 2006, and the only comments were submitted by Intel Corporation (in060144) expressing support for the application.  The INCITS Ad Hoc on the UIC PAS Submitter Application has recommended (in060454) that the US National Body vote to approve JTC 1 N 8057, UPnP Implementers Corporation (UIC) Application for JTC 1 PAS Submitter Status.

The following motion was addressed:

(Jameson/Neumann)

The US National Body votes to APPROVE JTC 1 N 8057, UPnP Implementers Corporation (UIC) Application for JTC 1 PAS Submitter Status, as presented.

Vote on the motion:  9-0-2 (Apple, US DoD)-5=16

The motion passed.

Action Item (a06.075):  The INCITS Secretariat will submit the US National Body vote on JTC 1 N 8057, UPnP Implementers Corporation (UIC) Application for JTC 1 PAS Submitter Status.

Reference:

in060143 (call for comments), in060144 (Intel comments), in060454 (ad hoc recommendation),  JTC 1 N 8057 (UIC application)

10.3

IEC/SMB Decisions on Report of November 2005 ISO/IEC JTC 1 Plenary in Banff, Alberta, Canada

Ms. Higginbottom reviewed the IEC/SMB decisions on the report of the November 2006 JTC 1 Plenary (in060285). The SMB approved Resolution 1: Re-appointment of Mr. Scott Jameson for a second three-year term of office as JTC 1 Chairman.  The SMB did not approve Resolution 25: Request for JTC 1 Participation on ISO/IEC Strategic Advisory Group on Security. The SMB drew the attention of JTC 1 to rules for nomination of experts to the SAG. TCs/SCs cannot nominate experts to represent the TCs/SC, however JTC 1 can propose an expert through an SMB or TMB member. JTC 1 is reminded that Canada has nominated an expert who also participates in JTC 1/SC 7 therefore the sector is adequately represented. Ms. Higginbottom suggested that as any representative from a National Body would represent the national body's interest and not necessarily those of JTC 1, the SMB's suggestion was not helpful. Ms. Higginbottom discussed her conversation with Dr. George Arnold at the ANSI IPC meeting regarding the appointment of a JTC 1 expert, and it was agreed that this item will be discussed with Dr. Arnold when he appears at the Symposium in July.

Action Item (a06.076):  The EB Chair will follow up with Dr. Arnold regarding the appointment of a JTC 1 expert to the ISO/IEC Strategic Advisory Group on Security (SAG) when he appears at the July Symposium.

Reference:

in060285

11.1

Microsoft Contribution Regarding Accelerated Letter Ballots

Mr. Stanwyck presented the Microsoft contribution regarding accelerated letter ballots (in060373), and discussed his proposal:

RD-2 Section 4.4.1.4 (new paragraph following existing text)

Accelerated Letter Ballots should be issued only under exceptional circumstances.  When an Accelerated Letter Ballot is used the duration shall not be less than 10 business days.  All Accelerated Letter Ballots shall be scheduled to close at midnight Eastern Time of a standard business day.

Following discussion, there was a straw poll taken to gauge support. It was the sense of the EB Chair from the discussion that there was some support for the proposal with an escape clause inserted to account for international deadlines. The issue was given to the SPB for future consideration, and agreed that a call for contributions should be conducted.

Action Item (a06.077):   The Microsoft contribution on accelerated letter ballots (in060373) will be redistributed for review and comment, and the issue will be addressed at the July 2006 SPB meeting.

Reference:

in060373

12.1

INCITS Liaison with The Open Group

Mr. Michael, INCITS Liaison with The Open Group, gave an update on the status of his action item (a05.195) to identify ways to make the liaison relationship more active. He stated that he hoped to get to the next meeting or visit The Open Group offices.

13.1

Next Meeting - July 19-21, 2006 - Washington, DC Area

It was noted that the next EB meeting would be held during the period of July 19-21, 2006 at ITI in Washington, DC.  The 2006 INCITS TC Officers' Symposium would be held on July 17-18, 2006 in Washington, DC at the Ronald Reagan Building.

13.2

2006 Meeting Schedule

The change in the 2006 JTC 1 Plenary date back to the original dates of November 13-17, 2006 (one week earlier than anticipated) was noted.  Mr. Jameson stated that the final plenary agenda would be issued on November 3.  The EB agreed that the October 16-18 dates for the INCITS Board meetings still worked.  The IEEE offer to host the meeting in Piscataway, NJ  was accepted. The EB further discussed the following motion:

(Wright/Stanwyck)

Move the delegates meeting to November 1-3, 2006.

Vote on the motion:  unanimous consent

The motion passed.

Dave Michael offered for Apple Computer to host the delegates meeting in Cupertino, CA.  

Ms. Higginbottom expressed her frustration with exception requests to attending the mandatory delegates meeting, and noted that the exceptions were reserved for emergencies.

Action Item (a06.078):  The INCITS Secretariat will issue a revised 2006 meeting schedule based upon the change accepted at the April 2006 meeting.

Reference:

in060171 (INCITS meeting schedule), in060478 (change in 2006 JTC 1 Plenary date)