LX/04-0007

InterNational Committee for Information Technology Standards
INCITS Secretariat, Information Technology Industry Council (ITI)
1250 Eye St. NW, Suite 200, Washington, DC 20005
Telephone 202-737-8888; Fax 202-638-4922;
Email: incits@itic.org

Date: February 20, 2004
Reply to: Jennifer Garner
Phone: (202) 626-5737
Email: jgarner@itic.org

Draft Minutes

INCITS Study Group on Linux
Meeting Number 2 - US Delegation Meeting in Preparation for the February 3-5, 2004 SC 22 Linux Rapporteur Group Meeting in Tokyo, Japan

Teleconference Logistics:
Friday, January 16, 2004
1:00 to 3:00 PM eastern
Dial-in Number:    (703) 788-0600
Participant Passcode:        448655#

Any organizations which did not attend the formation meeting on December 2, 2003 but do attend this teleconference will attain voting rights immediately. Membership is open to all interested and materially affected parties.


1. Administrative
1.1 Call to Order (D. Thewlis)
The Convener, Mr. Thewlis, called the second meeting of the INCITS Study Group on Linux to order at 1:00 PM on Friday, January 16, 2004. The group met by teleconference.

1.2 Introduction of New Members and Attendees (D. Thewlis)
The meeting participants were introduced. The following organizations have requested voting membership on the INCITS Study Group on Linux and were represented at the January 16, 2004 teleconference meeting::
IBM Corporation attained voting rights with participation at this meeting.

Ms. Jennifer Garner attended the meeting on behalf of the INCITS Secretariat at the request of the Study Group Chairman.

Voting membership on the INCITS Study Group on Linux stands at seven organizations. There are no quorum requirements for INCITS Study Groups.
1.3 Approval of Minutes from the First Meeting of the INCITS Study Group on Linux - December 2, 2003 (D. Thewlis)

The draft minutes for the December 2, 2003 formation meeting of the INCITS Study Group on Linux (LX/03-0011) were approved as presented by unanimous consent (Deutsch/Jameson).
Reference:  LX/03-0011
1.4 Approval of the Draft Agenda for the January 16, 2004 Teleconference (D. Thewlis)
The participants were referred to the draft agenda for the January 16, 2004 teleconference meeting of the INCITS Study Group on Linux (LX/04-0005). The following change to the agenda was made at the meeting:
The draft agenda for the January 16, 2004 teleconference of the INCITS Study Group on Linux (LX/04-0005) was approved as revised at this meeting by unanimous consent (Jameson/Litchfield).
Reference:  LX/04-0005


2. Convener's Remarks
 (D. Thewlis)

The Study Group was established at the October 2003 meeting of the INCITS Executive Board to provide a US presence in the JTC 1/SC 22 Linux Rapporteur Group (LRG).

2.1 Convener's Report to the January 2004 INCITS Executive Board Meeting
Mr. Thewlis referred the committee to his report (LX/03-0012) on the formation meeting of the INCITS Study Group on Linux to the January 2004 meeting of the INCITS Executive Board. No changes were proposed during the January 16, 2004 teleconference of the Study Group.
Reference:  LX/03-0012

3. Preparation for the February 3-5, 2004 JTC 1/SC 22 Linux Rapporteur Group Meeting - Tokyo, Japan

3.1 For Action - Review of Principles for Delegates Instructions developed at December 2, 2004 INCITS SGL meeting
 (D. Thewlis)
The INCITS Study Group on Linux reviewed the draft principles for US delegates' instructions for the February 2004 JTC 1/SC 22 LRG meeting that were prepared at the formation meeting. As is customary, US positions and delegates' instructions for an international meeting are not captured in the minutes of a meeting but instead are contained in a separate document. US delegates' instructions are neither available to the public nor to be shared with other National Bodies.
Reference:  usdelegate_lrg.htm (draft US delegates' instructions - not linked to agenda)
3.2 For Action - Review of the February 2004 JTC 1/SC 22 LRG Agenda Draft Agenda #3 and Additional Documents for the Formulation of US Delegates' Instructions and US Positions
 (D. Thewlis)
Mr. Litchfield agreed to represent the US on the drafting committee at the February 2004 meeting of the SC 22 Linux Rapporteur Group.

The INCITS Study Group on Linux reviewed the third draft agenda for the February 2004 JTC 1/SC 22 LRG meeting (LX/04-0004) and the following new documents for the formulation of US delegates' instructions and positions:
Action Item:  Mr. Thewis will update the US delegates' instructions based upon decisions made during the January 16, 2004 teleconference of the INCITS Study Group on Linux and distribute them the US delegation to the February 2004 meeting of the JTC 1/SC 22 LRG.
Reference:   LX/04-0004 (SC 22 N 3697 - Third Draft Agenda of JTC 1/SC 22 LRG), LX/04-0001 (SC 22 N 3694 - Sov on SC 22 N 3632, Combined New Work Item Proposal and PDTR Ballot for a Technical Report on the Conflicts between the ISO/IEC 9945 (POSIX) and the Linux Standard Base Specification), LX/04-0002 (SC 22 N  3695 - Japanese Contribution on Technical Requirements for International Linux Standards), LX/04-0003 (SC 22 N 3696 - Japanese Contribution on Concerns about International Linux Standards), LX/04-0006 (SC 22 N 3705:  Free Standards Group Contribution on Future ISO Standards for Linux)      
3.3 For Action - Determination and Approval of final US Delegation to the February 2004 JTC 1/SC 22 LRG Meeting - Tokyo, Japan
 (D. Thewlis)
At the December 2, 2003 formation meeting, the following members of the INCITS Study Group on Linux volunteered to serve on the US delegation to the February 2004 JTC 1/SC 22 LRG meeting in Tokyo, Japan:
Following the formation meeting, the INCITS Secretariat notified the additional individuals who had expressed interest in participating in the INCITS Study Group on Linux and in serving on the US delegation to the February 2004 JTC 1/SC 22 LRG meeting that they must indicate their intent to participate on the US delegation no later than December 12, 2003.   The following additional delegates were identified:
Since that time, Mr. Robert Gaskill has withdrawn from the US delegation and Oracle has requested that Mr. Toshihiro Suzuki replace Dr. Donald Deutsch on the US delegation.

The Study Group discussed the ability of Mr. Ts'o to serve on the US delegation.  The delegates had been notified that participation on this teleconference was mandatory for delegates, however, Mr. Ts'o participated in only the last three minutes of the meeting.  Following extensive discussion, the US HoD, Mr. Thewlis, agreed that Mr. Ts'o could serve on the US delegation on the condition that he arrive in Tokyo to meet with Mr. Thewlis at 6:00 PM on Monday, February 2, 2004, to be brought up to date on issues and US positions.

The INCITS Study Group on Linux approved the final US delegation to the February 2004 JTC 1/SC 22 LRG meeting in Tokyo, Japan:
 Action Item:  The INCITS Secretariat will notify ANSI of the final US delegation to the February 2004 JTC 1/SC 22 LRG meeting in Tokyo, Japan. 

4. Future Meetings
 (D. Thewlis)

4.1    Tentative US Delegates' Caucus - Monday, February 2, 2004 at  5:00 PM -  Rihga Royal Hotel, Tokyo, Japan
The tentative US delegates' caucus was rescheduled for 7:00 PM on Monday, February 2, 2004 to accommodate travel schedules of the US delegates.

NOTE:  This US Caucus will be held only if additional items to be discussed come in between January 16-30, 2004.

Action Item:  Mr. Thewlis will notify the US delegation by January 30, 2004,  via e-mail sent  to the SG on Linux reflector, as to whether or not the US delegates' caucus tentatively scheduled for February 2, 2004 will be held.

5. Review of Action Items (D. Thewlis)

Mr. Thewlis noted that the following action item was carried over from the December 2003 formation meeting of the INCITS Study Group on Linux:
  1. The INCITS Secretariat will distribute an electronic copy of the INCITS Mode of Operation presentation to the members of the INCITS Study Group on Linux.  (Agenda Item 3, December 2003 meeting)
The following action item(s) was/were assigned during the January 16, 2004 teleconference:
  1. Mr. Thewis will update the US delegates' instructions based upon decisions made during the January 16, 2004 teleconference of the INCITS Study Group on Linux and distribute them the US delegation to the February 2004 meeting of the JTC 1/SC 22 LRG.   (Agenda Item 3.2, January 2004 meeting)

  2. The INCITS Secretariat will notify ANSI of the final US delegation to the February 2004 JTC 1/SC 22 LRG meeting in Tokyo, Japan.  (Agenda Item 3.3, January 2004 meeting)

  3. Mr. Thewlis will notify the US delegation by January 30, 2004,  via e-mail sent  to the SG on Linux reflector, as to whether or not the US delegates' caucus tentatively scheduled for February 2, 2004 will be held.  (Agenda Item 4.1, January 2004 meeting)

6. Adjournment                                           
(D. Thewlis)

The second meeting of the INCITS Study Group on Linux was adjourned by unanimous consent (Silletti/Deutsch) at 3:20 PM on Friday, January 16, 2004.