Meeting Location: This meeting was hosted by the Trace Center and the CSUN Center on Disabilities at the Los Angeles Airport Marriott Hotel, Los Angeles, California, in conjunction with the CSUN Conference 2003 at the same venue.

Meeting Dates:

1. Call to Order.

Bill LaPlant, V2 Chair, called the meeting to order and welcomed the members and guests.

2. Introduction of attendees.

Ref:

V2 members

Liaisons

Observers and guests

3. Approval of the Agenda.

Ref:

A question was raised about the executive session because of issues relating to the wording of the NDA.  After further discussion the executive session was removed from the agenda.  See attached revised agenda.

4. Approval of the Minutes for plenary meeting #9 and #10

Ref:

MOTION: (Secretary) that V2 approve the draft minutes of V2 plenary #9 (V2/02-0083) and #10 (V2/03-0017).

The motion passed by unanimous consent.

5. Review of action items

Ref:

#006
All / Urban
post relevant section508 developments to V2 public reflector (ncits-v2@nist.gov)

STANDING

#066
Roeder
Attach manager conference call notes to the minutes

STANDING

#095
All task leaders
maintain the appropriate issues list for their task group and maintain the global master issues list.

ONGOING

#018
Burks
do presentation at next plenary on AT&T Worldnet alternate access devices and services.

OBE [p11/5]

#027
Chapman LaPlant Sheppard
ALL will look for someone who can help with security/privacy issues and put out word that V2 needs input.

DONE [p11/5]

ACTION ITEM: (Roeder) check with Lawson about removing from the web site the notice asking for security advisors. [P11/5]

#080
Gilman
develop 1 to 3 scenarios on layered help

OBE [p11/5]

#110
Haritos-Shea Roeder LaPlant
check with INCITS on IPR issues with posting version 5
of the AIAP-URC documents.

DONE (IPR is being handled correctly),
modify to add (Nelson) create process for handling NDA. [p11/5]

#083
Kindrick
contact K5 and get advice on how to reference terms and definitions

#096
Kindrick
disseminate the pointer for the master issues list.

#098
Kindrick
make sure the draft process on maintaining the master issues list gets to the task groups.

#057
Kindrick / Haritos-Shea / LaPlant
work on glossary, acronyms and abbreviations.

ONGOING

#077
LaPlant
send a letter on behalf of INCITS V2 to NIB thanking them for the work done on the graphics and layout of the V2 brochure

ONGOING

#100
LaPlant
ask INCITS Secretariat to make available to Madentec an expert to advise them on INCITS IPR policy and protocols.

DONE [p11/5]

#108
LaPlant
contact INCITS staff about the status of action regarding SC 35 and talk
with IEEE/sc7 about software engineering.

SC7 OBE,
SC35 DONE (ref: V2/03-0018 - CALL FOR VOLUNTEERS - IR for V2). [p11/5]

#115
LaPlant
contact ANSI to get authority to correspond with the chair of ISO IEC SC35.

DONE [p11/5]

#116
LaPlant
correspond with INCITS Secretariat recommending that Dr. Zimmermann be appointed IR for the U.S. TAG to JTC1 SC35.

VOIDED (was based on an improper motion). [p11/5]

#111
LaPlant Haritos-Shea
contact HP about joining V2.

DONE [p11/5]

#113
LaPlant Haritos-Shea
contact Sun Micro Systems representatives about the new AIAP
architecture which will accommodate JAVA and rich media content.

ONGOING

#117
LaPlant Haritos-Shea Roeder
notify INCITS of the creation of V2.1 and of the appointment of its chairman.

ONGOING
modify, per the motion by Gilman in agenda item 11, New Items), that the managers group take it upon themselves to give to INCITS what they need in terms of scope and work plan clarification for V2.1. [p11/5]

#105
LaPlant Haritos-Shea Roeder Sheppard
work out distribution of plenary presentation documents.

ONGOING

#107
LaPlant V2C
update the status of the action items.

DONE [p11/5]

#060
Roeder / Gilman
get relevant links for background information to be put on V2 web site

ONGOING
modify to (V2E) verify that pointers are correct for additional information on various V2 web sites. [p11/5]

#004
Roeder Haritos-Shea Vanderheiden
organize FAQ and V2 website to make V2 effort more understandable

ONGOING
MODIFY TO (V2E). [P11/5]

#085
Sajka
provide 1 pager on references for location technologies and outline the problems

DONE, LaPlant has provided references on this issue. [p11/5]

#082
Sajka / Haritos-Shea
explore alternative host for V2 working web site.

DONE [p11/5]

#104
Sheppard
make sure Myers and Farance are on V2 reflector list.

DONE [p11/5]

#074
Urban
make sure Accessibility Forum information is posted to work-def reflector

OBE [p11/5]

#118
Zimmermann
ask Vanderheiden to contact Bud Reiser about CSUN support for V2.

OBE [p11/5]

6. Administrative Reports.

6.1 Officer Remarks.

6.1.1 Chair.

Trace has pledged to provide the financial support for the international representative (IR) and Dr. Zimmermann is volunteering for the IR position. The deadline for volunteers is April 6, 2003. Vanderheiden added that the Trace support is independent of who volunteers.

LaPlant said he will provide draft procedures for NDAs and for executive session before the next plenary.

ACTION ITEM: (LaPlant) provide draft procedures for NDAs and for executive session before V2 plenary #12. [p11/6.1.1]

LaPlant said Haritos-Shea and Sajka are working on the new V2 web site and anyone can join and help.

LaPlant said we will experiment with putting the documents register on TWiki so that anyone can add documents to the register. There was discussion about making sure which documents are public and which are private to the committee. Haritos-Shea said she will check that we are using the latest version of TWiki which is reported to be more accessible.

6.1.2 Vice Chair.

No comments.

6.1.3 International Representative.

Ref:

This position is not yet filled.

6.1.4 Secretary

No comments.

6.2 Roll Call of Members in Jeopardy Due to Failure to Attend Meetings.

No activity for  this item.

6.3 New member recruiting.

There was discussion about how to reach more groups representing the disability community and more main stream products companies. Further discussion looked at ways to use the CSUN conference to promote V2 and recruit new members.

6.4 INCITS Training.

No activity for  this item.

7. Review of Related Activities.

7.1 ISO/IEC JTC1 SC 35, User interfaces Sub Committee.

Ref:

LaPlant said Winkler has suggested a possible V2 contribution to a proposed JTC1 Internationalization, language, and cultural issues ad hoc. He circulated Winkler's draft and asked members to review and comment. Zimmermann volunteered to receive and coordinate the comments on Winkler's proposal and draft a V2 position.

ACTION ITEM: (Zimmermann) draft a V2 position paper for the JTC1 ad-hoc meeting on cultural and linguistic coordination between SC2, SC35, and SC22/WG20 in Geneva, June 2-3, 2003. [p11/7.1]

7.2 Web Accessibility Initiative.

Ref:

Gilman said the W3C protocols and formats wg is working on the connections to the formats which is the same problem as the connection to supplemental resources. JasonWhite indicated that standard icons and concept codes, etc. is something that the web content accessibility guidelines group has on its agenda..

7.3 IEEE P1621 Standard for User Interface Elements in Power Control of Electronic Devices Employed in Office/Consumer Environments.

Ref:

LaPlant said this is about icon representation of power controls and is an example of how V2 can interface to existing standards. He said there is not a lot of activity at the moment but later there will be a ballot on their work product.

7.4 Accessibility Forum.

Ref:

LaPlant said the Accessibility Forum may change into a different form. Hofstader indicated the interest of ITI and ATIA for the Forum is low and their continued participation is doubtful unless a new strategic plan can show that the Forum can produce more tangible results.

7.5 Access Board Proposed Electronic and Information Technology Accessibility Standards.

Ref:

LaPlant said he is not aware of any new activity.

7.6 Universal Plug and Play Forum.

Ref:

LaPlant said he has not received any new report from Toby Nixon on this topic.

7.7 Other.

7.7.1 Metadata.

7.7.1.1 Dublin Core.

Nevile reported that a roadmap was created at the last V2 plenary. The roadmap has been circulated and people have been thinking of how they might contribute. This has raised awareness in DCMI about the accessibility of resources and there is a project starting up to look at what should be said about products. Nevile is preparing a proposal for additional Dublin Core recommendations and has met with one large metadata company that indicated interest in trying this out. As a result of the roadmap workshop, 3 related projects have been put to the European Union for funding. Nevile will provide information to anyone interested in participating in these projects.

7.7.1.2 INCITS L8 Metadata.

Sheppard reported that a draft document on naming and identification principles for data elements was out for public comment. LaPlant said no action by V2 is necessary.

7.7.2 XForms.

Zimmermann raised the question of whether V2 should formally participate in the XForms group. Trewin and LaPlant suggested contributions could be made through IBM and Oracle which already have delegates to XForms. There were further discussion and Hofstader asked if V2 is going to address XDocs, the Microsoft alternative to XForms. He said that if it is not addressed, the access technology vendors could end up doing their work twice to deal with the 2 variants. No action was taken.

7.7.3 Smart Space.

Roucoux reported on the NIST prototype URC project for Smart Space. They will use C++ for the implementation with the current Smart Space and the previous AIAP-URC protocol in order to have a demonstration prototype ready later this year. Work with the new AIAP-URC protocol must wait for Smart Space number 2.

In response to a question from Gilman about utilizing reference metadata from the recent work of JTC1 SC36, Sheppard said that metadata will not be implemented in this first prototype. LaPlant said the purpose of this first NIST prototype is to create a connection between Smart Space and V2.

7.7.4 INCITS M1, T4, B10.

No report on this item.

7.7.5 OASIS User Interface Markup Language.

LaPlant said his communication to the OASIS work group on User Interface Markup Language has yielded no response. Zimmermann said he will try to make contact with them. LaPlant said this item will be removed from the next agenda.

8. Presentations.

8.1 Technical presentations.

8.1.1 PANASONIC Presentation.

This item was removed from the agenda.

8.2 Ad hoc task group reports.

8.2.1 V2A - AIAP-URC Editing.

Ref:

VIEW V2A Report for P#11

Trewin reported on V2A, the group working on the AIAP-URC specification and on particular scenario examples. V2A assigned work packets to smaller groups and use telecom for progress reports.

VIEW Slides for Thermometer Scenario presented at P#11

Trewin reviewed the AIAP-URC architecture and how it would look in a thermometer example. She described 2 new items added to the socket: variable array type and notification. A new PIT element, called a modal dialog, binds with the notify element in the socket.

Highlights from the discussion following this part of the V2A presentation include:

• there was a suggestion that a tutorial document would be desirable to help new comers catch up with understanding the work of V2
• there was some elaboration on the role of the PIT which contains some presentation information not in the socket, such as grouping; it was noted that the PIT is useful to someone when there is no other UIID or knowledge of the target.
• it was noted that how the updating of synchronized data is communicated (continuously, on-demand or by set condition) and where this is specified (socket or PIT) still needs to be worked out
• single-user and multi-user control of a target still needs to be examined

Zimmermann described the resource part of the architecture. He noted that the resources are essentially orthogonal to the PIT and that the resource sheets may also provide some additional semantic tagging.

Highlights from the discussion following this part of the V2A presentation include:

• questions were raised on who creates resource sheets and how they are vetted (e.g., manufactures, user groups, circles of trust, UDDI distributed services)
• comments were made on interoperability versus proprietary branded systems and on industry motivations for supporting the V2 protocol

8.2.2 V2E - Editing.

No report on this item.

8.2.3 V2G - Glossary/scenarios.

No report on this item.

8.2.4 V2M - Metadata.

Ref:

Sheppard reported that V2M held 2 telecons and focused on work packet #23, which is to define a minimum set of metadata attributes for specifying the resource items concerned with textual labels and help items.

VIEW SLIDES for V2M Report presented at P#11

Roucoux gave the V2M presentation. Some highlight from the discussions during and after the presentation include:

• Regarding the nature of resource sheets, it was noted that the resource sheet is a physical file and that the resource cloud includes different kinds of resources; such as, web sites, data bases, services, etc. Some resources may be available to the URC but not identified on a resource sheet. Further discussion on this topic was postponed in order to explore the proposed metadata attributes for specifying the resource items concerned with textual labels and help items.
• The need for a creator attribute was questioned and will be taken up as an issue for further discussion.
• The work of V2M and V2A will be brought together through future telecoms.

8.2.5 V2.1 - Security.

No report on this item.

9. Discussion of tasks and priorities.

9.1 Working Sessions.

Concerns were raised that some restriction (grouping, hinting) in the PIT may be needed to avoid     an unweildy interface but some kinds of restrictions may bias the presentation and limit user interface options. This issue led to considerations of whether some structures could be located in the socket and whether the PIT and socket could be collapsed into a single entity.

It was noted that the PIT is a UIID but with some conformance restrictions. A UIID could even be a proprietary format document that will only run on a manufacturers remote controller; the PIT, however, must be in non-proprietary XML format. Having a versatile socket that can be used by all kinds of different controllers is what makes the V2 standard attractive for mainstream industry.

MOTION: (V2A) the guideline, that presentation hinting must be a part of the set of AIAP-URC component specification, will be adopted for use between plenary #11 and plenary #12.

The motion passed by unanimous consent.

10. Pending Items.

10.1 Planning for Implementors' Workshop.

LaPlant said V2C, the Managers ad hoc, will be empower to put together a preliminary proposal for an implementers workshop for the next ATIA or CSUN conference. V2C will present the proposal at plenary #12

ACTION ITEM: (V2C) put together a preliminary proposal for an implementers workshop for the next ATIA or CSUN conference and present the proposal at plenary #12. [p11/10]

10.2 V2 Server.

No action on this item.

11. New Items.

MOTION: (LaPlant, Haritos-Shea) to establish the following ad hoc groups with the chairs and assigned tasks as indicated and to have their results reported at the next plenary:

• group: ad hoc - V2A
  chair: Trewin and Zimmermann
  tasks:
  • drafting of AIAP-URC related specification

• group: ad hoc - V2E
  chair: Haritos-Shea
  tasks:
  • editing, formatting and documentation
  • managing the V2web site

• group: ad hoc - V2M
  chair- Sheppard
  tasks:
  • metadata

The motion passed by unanimous consent.

MOTION: (LaPlant, Hofstader) to create a new ad hoc V2B, chaired by Vanderheiden, for the purpose of exploring the possibility of collapsing the PIT and SOCKET products into one. V2B will report the results to V2C which has the authority to approve it so that the V2A work may proceed.

The motion passed by unanimous consent.

MOTION: (Gilman, Hofstader) that the managers group take it upon themselves to give to INCITS what they need in terms of scope and work plan clarification for V2.1.

The motion passed by unanimous consent.

MOTION: (Roeder, Haritos-Shea) that the plenary recreate V2c as the ad hoc group of the managers, and that they be empower to act on behalf of the plenary between plenary #11 and plenary #12.

The motion passed by unanimous consent.

There was discussion of the V2 panel session for CSUN which is to give an overview of the progress of V2.

ACTION ITEM: (Sheppard) give mew members and observers who are participating actively access information for TWiki. [p11/10]

ACTION ITEM: (V2E) investigate and create TWiki-based tool on NIST or V2Access web site for automatic document register. [p11/10]

ACTION ITEM: (Haritos-Shea LaPlant) contact INCITS about training for INCITS-V2. [p11/10]

12. Future Meeting.

12.2 June, 2003, RESNA, Atlanta, GA at Georgia Tech.

Plenary #12 will be hosted by the Wireless RERC and held June 17-18, 2003, at the Georgia Centers for Telecommunications Technology (GCATT) in Atlanta, Georgia. This will be near the time and place of the RESNA 26th International Conference on Technology & Disability that takes place June 19-23, 2003.

12.2 October, 2003, Trace, Madison, WI.

Plenary #13 will be hosted by Trace and held October 7-8, 2003, at the Trace Research and Development Center in Madison, Wisconsin. This will follow the Dublin Core Metadata Initiative (DCMI) DC-2003 conference in Seattle, Washington, that will take place September 28 - October 2, 2003.

13. Summary of Action Items.

Ref: