INCITS/V2 Technical Committee
Information Technology Access Interfaces
February 9, 2004
Reply to: Joe Roeder, V2
Secretary
Email: jroeder@nib.org
DOC: V2/04-0008
MINUTES of INCITS V2 PLENARY MEETING #14
Meeting Location: This meeting was hosted by the National Institute of Standards and Technology, Gaithersburg, Maryland.
Meeting Dates:
1. Call to Order.
Bill LaPlant, V2 Chair, called the meeting to order and welcomed the members and guests.
2. Introduction of attendees.
Ref:
V2 members
V2 has 18 members and a quorum is 6. With 9 members present, a quorum exists.
Liaisons
Observers and guests
3. Approval of the Agenda.
Ref:
The following modifications were made to the agenda:
The agenda as revised was approved unanimously. See attachment, "Final agenda for plenary #14 of V2, 1/14-15/2004".
4. Approval of the Minutes for plenary meeting #12 and #13
Ref:
Roeder said the minutes for plenary #12 and #13 are not finished. Consideration of these minutes will be on the agenda for plenary #15.
5. Review of action items
Ref:
LaPlant noted that we have not been maintaining the action items list. He said we will retire the old list and a new action items list will be started for 2004.
6. Administrative Reports.
6.1 Officer Remarks.
6.1.1 Chair.
6.1.1.1 Call for Chairman
LaPlant said his application for chair of V2 was rejected because his delegate status was questioned due to his imminent retirement from Census. He will become a representative of the Free Standards Group and is reapplying for the position of chair of V2.
6.1.2 Vice Chair.
Haritos-Shea said she is resigning as Vice Chair due to other pressing obligations.
MOTION (Price, Hofstader) that the V2 committee commends the efforts of Katie Haritos-Shea for her term as Vice Chair.
There was no objection to unanimous consent and the motion passed by acclamation.
6.1.3 International Representative.
Zimmermann noted that V2 has taken on a lot of responsibility regarding SC35. See agenda item 7 for his main report.
6.1.4 Secretary
Roeder said the V2 home page and working web site are updated to stress the business case.
6.2 Roll Call of Members in Jeopardy Due to Failure to Attend Meetings.
LaPlant said he has not sent out jeopardy letters for non-attendance. Roeder reminded the members that their organizations should have received invoices for V2 membership for the current year.
6.3 New member recruiting.
LaPlant said this item will be moved under the item for V2P. The chair will still send out invitations letters but recruiting will be managed by V2P.
6.4 INCITS Training.
LaPlant said the training V2 had was accepted by INCITS and this item will be dropped until next year.
7. U.S. TAG to ISO/IEC JTC 1 SC 35 User Interfaces Sub Committee
Ref:
7.1 U.S. TAG to ISO/IEC JTC 1 SC35 HOD Report
Ref:
7.1.1 U.S. Member Body Action Items from SC 35 Resolutions (03/12/05)
View slides of IR report presented at plenary #14
Zimmermann gave and overview of SC35 activities. He summarized several action items for V2 in a post to the V2SC35 reflector.
(1) Vote for FDIS 13251 ("Collection of graphical symbols for office equipment").
V2 needs to make a recommendation to INCITS on this vote.
MOTION (Price, Zimmermann) V2 recommends to INCITS to approve FDIS 13251. The motion passed by unanimous consent. The Chair asked the Secretary to call the roll for the vote on this motion. The Secretary noted that V2 has 18 current members and a quorum is 6 members. He further noted that 9 members are present and called the roll. The motion passed with the vote of 9-0-0 (yes-no-abstain).
Price asked that V2 keep track of future revisions to this standard and that we make recommendations at that time.
Later comments on FDIS 13251 were developed by Haritos-Shea and Zimmermann but there was no longer a quorum to reconsider the motion. Zimmermann said the comments were still useful for future consideration.
(2) Call for participation on a JTC1 study group on privacy technologies that will report at the next JTC1 plenary.
There were no nominations for delegates from V2.
(3) INCITS ad hoc for the JTC1 study group on privacy.
An INCITS ad hoc group will discuss policy positions and select the INCITS representatives for the privacy study group. Haritos-Shea volunteered to represent V2 in the ad hoc which will meet in Orlando on January 26, 2004. The chair will nominate Haritos-Shea to INCITS for the ad hoc work group.
(4) INCITS vote on FDIS 18581-5 ("Information technology - User system interfaces and symbols - Icon symbols and functions - Part 5: Tool icons") from JTC1 SC35 WG2.
We have 2 weeks to make a recommendation to INCITS on this vote. Price volunteered to review the document and make recommendation for V2 to submit to INCITS.
(5) V2 vote on PDTR 15440 ("Information technology - Technical Report on future keyboards and other associated input devices and related entry methods").
We will need to decide on a vote for PDTR 15440. Trewin volunteered to review the document and make recommendations for the V2 vote and Sajka volunteered to participate. The document and comments will be put on Twiki.
ACTION ITEM: (Trewin Sajka)review and make recommendations for the V2 vote on PDTR 15440 ("Information technology - Technical Report on future keyboards and other associated input devices and related entry methods"). [P14/7.1.1]
(6) INCITS vote on SC35 N0553-LB on PDTR 19764 ("Guidelines, methodology, and reference criteria for cultural and linguistic adaptability in information technology products").
V2 will need to make a recommendation to INCITS for this letter ballot. Zimmermann volunteer to review the document and prepare a V2 recommendation for INCITS.
ACTION ITEM: (Zimmermann) review and prepare a V2 recommendation for INCITS vote on SC35 N0553-LB on PDTR 19764 ("Guidelines, methodology, and reference criteria for cultural and linguistic adaptability in information technology products"). [P14/7.1.1]
(7) NP to amend ISO/IEC 11581-1 (WG2).
From the Paris meeting, V2 has an action item to prepare this NP. The amendment is to show an understanding that icons are not the only way to express and render functions and to have some way of registering language independent labels.
Zimmermann asked for a volunteer to work on this.
ACTION ITEM: (Gilman) prepare NP to amend ISO/IEC 11581-1 (WG2) to show an understanding that icons are not the only way to express and render functions and to have some way of registering language independent labels. [P14/7.1.1]
(8) Bring the V2 standard to SC35 as an np.
Also from the Paris meeting, V2 has an action item to submit a new work item proposal for a multi-part standard on Alternate Interface Access Protocol - Universal Remote Console (AIAP-URC) by the end of February 2004. Zimmermann and Trewin volunteered to work on this.
ACTION ITEM: (Zimmermann Trewin) prepare work item proposal for a multi-part standard on Alternate Interface Access Protocol - Universal Remote Console (AIAP-URC) by the end of February 2004. [P14/7.1.1]
(9) "Fact sheet" on V2.
V2 need to Draft a "Fact sheet" on V2 that provides information on the committee, how to join, etc. LaPlant said much of this is contained in the form letter he send to prospective new members. Haritos-Shea will work with LaPlant on putting this material on the web sites.
ACTION ITEM: (Haritos-Shea LaPlant) Draft a "Fact sheet" on V2 that provides information on the committee, how to join, etc. and put on the V2 web sites. [P14/7.1.1]
(10) SC35 plenary in July 2005.
Trace is offering to host the SC35 plenary in 2005 and preparations need to be made.
MOTION (Sajka, Roeder) to recommend to INCITS that they accept Trace's offer to host a meeting of SC35 in July, 2005, or as appropriate. The motion passed by unanimous consent.
ACTION ITEM: (Roeder) send notice to INCITS of the motion recommending acceptance of Traces' offer to host a meeting of SC35 in July, 2005. [P14/7.1.1]
ACTION ITEM: (Vanderheiden) send letter to INCITS with offer to host a meeting of SC35 in July, 2005. [P14/7.1.1]
(11) Questionnaire on JTC1 document distribution policy.
Zimmermann said completing and mailing this questionnaire is an action item for each V2 member.
ACTION ITEM: (all V2 members) complete and mail the questionnaire on JTC1 document distribution policy. [P14/7.1.1]
(12) V2's INCITS assignment to SC35 Working Groups
Zimmermann pointed out that the working groups within SC35 are loosely organized groups gathering around projects. The V2 members are asked to provide input as experts and not on behalf of the US delegation per the current INCITS policy. Although V2 is only assigned to WG6, every working group of SC35 is involved in matters affecting V2 interests. Zimmermann proposed that V2 request INCITS to modify its charge to V2 to permit working with any SC35 work group.
MOTION (Zimmermann, Haritos-Shea) Given the relevance of all SC35 working groups to V2, as indicated in the HoD report (in031430), V2 requests to INCITS that V2 be assigned to all working groups within SC35. The motion passed by unanimous consent.
ACTION ITEM: (Zimmermann) send notice to INCITS of the motion by V2 requesting V2 be assigned to all working groups within SC35. [P14/7.1.1]
(13) Taxonomy of functions
Zimmermann noted that LaPlant took on an action item to work with other SC35 experts to develop a taxonomy of user interface functions.
ACTION ITEM: (LaPlant) work with other SC35 experts to develop a taxonomy of user interface functions. [P14/7.1.1]
(14) Representation at IIT-RG
Zimmermann noted that LaPlant also agreed to prepare a contribution to the IIT-RG (Implementing Information Technology Rapporteur Group) on behalf of SC35 to recommend that documents be produced in an accessible format. LaPlant said his contribution will be based on a white paper about PDF documents co-authored by Sajka and Roeder.
ACTION ITEM: (LaPlant) prepare a contribution to the IIT-RG (Implementing Information Technology Rapporteur Group) on behalf of SC35 to recommend that documents be produced in an accessible format. [P14/7.1.1]
7.2 ISO/IEC JTC 1 SC36 Information Technology for Learning, Education, and Training
Ref:
No report.
7.3 ISO/IEC JTC 1 SC25 WG1 Home Electronic Systems
Ref:
No report.
7.4 ISO TC 154 (Metadata) & ISO TC 159 (Ergonomics
No report.
8. Review of Related Activities
8.1 Web Accessibility Initiative.
Ref:
No report.
8.2 IEEE P1621 Standard for User Interface Elements in Power Control of Electronic Devices Employed in Office/Consumer Environments.
Ref:
No report.
8.3 Access Board Proposed Electronic and Information Technology Accessibility Standards.
Ref:
No report.
8.4 Universal Plug and Play Forum.
Ref:
No report.
8.5 Other.
8.5.1 Metadata.
8.5.1.1 Dublin Core.
Nevile said the RD document was a little confusing in the way it uses some metadata elements. She asked about the URI for content global app element and why we did not just use the DC identifier. Zimmermann explained this had to do with RDF and how it can be used to identifies a resource that might not be retrievable beyond the TUN (target-URC network). This was discussed in V2A and Zimmermann noted that RDF was chosen because it allows a resource to be described in different places and merged together.
A second comment was on the use of qualifiers in the resource description document. the problem arises when trying to map one thing to another and Nevile said it is possible to just invent a new element.
The third comment Nevile made was about the use of dctype. She pointed out that it is possible to have dcformat=image and dctype=text, which could allow text in a bitmap image which would not be useable by a screen reader. She said this has been a problem for Dublin Core and suggested that a resolution to fix this problem be proposed to Dublin Core. After some discussion the plenary agreed that Nevile should take this issue back to Dublin Core and that, in order to move forward with V2's schedule for releasing the draft AIAP standard to INCITS, an application profile be registered with Dublin Core defining appropriate qualifiers to dctype=text to ensure the use of machine readable text.
This led to extensive discussion about the way to define these qualifiers, which ones are mandatory and which ones are optional, whether resource documents should be separated by MIME types, and what encodings should be used in resource documents. The results of these discussions will be reflected in the final revisions of the draft documents.
A question was asked about sharing the draft documents with others. A new IPR document was created for use by persons other than V2 members to use when sharing the draft standards (see V2/04-0007 Agreements for Invited Experts when Reviewing V2 Draft Documents).
8.5.1.2 INCITS L8 Metadata.
No report.
8.6.2 XForms.
No report.
8.6.3 Smart Space.
No report.
8.6.4 INCITS M1, T4, B10.
No report.
8.6.5 OASIS User Interface Markup Language.
No report.
8.6.6 Consumer Electronics Show - CES (Vanderheiden)
Vanderheiden showed slides of the Trace booth displaying different examples of how the AIAP-URC might be used. He said the goals at CES were
The strategies employed included:
9. Presentations.
9.1 Technical presentations.
There were no technical presentations.
9.2 Ad hoc task group reports.
9.2.1 V2A - AIAP-URC Editing.
Ref:
Trewin gave an overview of the work to be done by the plenary on the 5 documents that make up the draft AIAP-URC standard. She said some edits and ISO formatting are still needed and a question about the name of the standards needs to be decided. Some details could be deepened but the standard has sufficient detail for public review which is the recommendation of V2A.
There was discussion on whether the drafts needed to be rewritten in ISO format now or later.
MOTION (Vanderheiden, Hofstader) that we do not rewrite the documents into ISO formatting before public review release.
The motion passed by unanimous consent.
The plenary reviewed the 5 documents of the draft standard posted December 31, 2003. The review focused on technical items, leaving editorial comments for later. The five docs included:
MOTION (Vanderheiden, Price) to accept the edits made to the documents since the last plenary and including edits made during this plenary.
The motion passed by unanimous consent.
the plenary discussed the name of the standard. LaPlant said the name of a standard should be technically accurate and descriptive. The formal name is generally different from how the standard is known.
Vanderheiden observed that a standard is usually known by 2 names: the assigned number and a popular handle, like '802.11' and 'WiFi'. He proposed AIAP-URC is too confusing and that 'V2' or 'V2-o3' would be better. LaPlant warned that use of the committee name as a shorthand name for one of its standards may be called into question. After much discussion, the following motion was made.
MOTION (Vanderheiden, Price) that 'AIAP' be replaced with nothing, 'V2' or the formal assigned designation as appropriate.
The motion passed by unanimous consent.
ACTION ITEM: (Vanderheiden) verify if the committee designation (V2) can be used as a shorthand for referencing the current suite of standards. [P14/9.2.1]
9.2.2 V2E - Editing.
No report.
9.2.3 V2G - Glossary/scenarios.
No report.
9.2.4 V2M - Metadata.
No report.
9.2.5 V2S - Security.
No report.
9.2.6 Consumer Electronics Show - CES (Vanderheiden)
10. Discussion of tasks and priorities.
10.1 Working Sessions.
MOTION (Roeder, Sajka) that all the ad hocs that were in the previous interim period be reconstituted for the period between this plenary and the next plenary.
The motion passed by unanimous consent.
MOTION (Trewin, Price) that the plenary empower the V2c ad hoc to make decisions on behalf of the plenary between now and the next plenary.
The motion passed by unanimous consent.
MOTION (LaPlant, Haritos-Shea) that V2 endorses the appointment of Gregg Vanderheiden to serve as Vice Chair of V2.
The motion passed by unanimous consent.
MOTION (Roeder, ) that V2 expresses sincere gratitude to NIST and to Charles Sheppard for hosting the V2 plenary on several occasions, for providing the phone bridge, and for other services.
LaPlant said that the progress the committee has made could not have happened without the fine work of NIST and, in particular, of Charles Sheppard.
There was no objection to unanimous consent and the motion passed by acclamation.
11. Pending Items.
11.1 Future directions (Vanderheiden)
Vanderheiden and Zimmermann talked about the contacts they spoke with at CES. Some points for further discussion include how to get these organizations to review and comment on the V2 specifications and how to increase visibility for V2.
While the specifications are 'platform agnostic', Vanderheiden suggested that we may want to choose one platform and work through the implementation to help spark some excitement. Zimmermann observed that manufacturers are still concerned about the capacity and power consumption a portable URC would require. However companies involved in universal remote controls are growing rapidly.
Vanderheiden said the companies we might approach expect more information materials like brochures, toolkits, whitepapers, etc. or they won't take V2 seriously.
11.2 V2 Web Site
No report.
12. New Items.
12.1 Draft Project Proposals
Ref:
LaPlant provided 5 draft proposals for new projects. These were discussed and modified by the plenary
12.1.1 Project Proposal to Develop a New Standard Alternate Interface Access Protocol -Universal Remote Console (AIAP-URC) Specification
Ref:
MOTION (Price, Haritos-Shea) to precede with the development of a new American national standard, titled "Universal Remote Console", as approved as amended by plenary #14.
The motion passed by unanimous consent.
12.1.2 Project Proposal to Develop a New Standard Alternate Interface Access Protocol -Standard User Interface Socket Description
Ref:
MOTION (Price, Haritos-Shea) to precede with the development of a new American national standard, titled "User Interface Socket Description", as approved as amended by plenary #14.
The motion passed by unanimous consent.
12.1.3 Project Proposal to Develop a New Standard Alternate Interface Access Protocol -Standard Presentation Template
Ref:
MOTION (Price, Haritos-Shea) to precede with the development of a new American national standard, titled "presentation template", as approved as amended by plenary #14.
The motion passed by unanimous consent.
12.1.4 Project Proposal to Develop a New Standard Alternate Interface Access Protocol -Standard Resource Description
Ref:
MOTION (Price, Haritos-Shea) to precede with the development of a new American national standard, titled "Resource Description", as approved as amended by plenary #14.
The motion passed by unanimous consent.
12.1.5 Project Proposal to Develop a New Standard Alternate Interface Access Protocol -Standard Target Properties Sheet
Ref:
MOTION (Price, Haritos-Shea) to precede with the development of a new American national standard, titled "Target Property Sheet specification", as approved as amended by plenary #14.
The motion passed by unanimous consent.
ACTION ITEM: (LaPlant) send notification form to INCITS regarding approval of 5 projects and drafts to be sent in 2 weeks. [P14/12.1.5]
12.2 Vote to submit the latest version of the draft AIAP-URC standard to INCITS
A letter ballot will commence in about 2 weeks when all the edits are incorporated.
13. Future Meeting.
13. March, 2004, CSUN, Los Angeles, CA (Plenary #15)
Plenary #15 will be collocated with CSUN in Los Angeles, CA, March 15 & 16, 2004.
ACTION ITEM: (LaPlant) contact CSUN to get a meeting room and make arrangements for plenary #15.
13.2 May, June, or July, 2004, NIST, Gaithersburg, MD (Plenary #16)
Plenary #16 will be at NIST in Gaithersburg, MD, May, June or July 2004.
13.3 October, 2004, Trace, Madison, WI (Plenary #17)
Plenary #17 will be at Trace in Madison, Wisconsin, October, 2004.
13.4 January, 2005, ?? (Plenary #18)
Plenary #18 will be at either Freedom Scientific in St. Petersburg, FL, or collocated with CES in Los Vegas, NE, in January, 2005.
13.5 March or April, 2005, ?? (Plenary #19) Possibly joint with ISO/IEC JTC1 SC35
Plenary #19 will either be collocated with CSUN in 2005 or at Freedom Scientific in St. Petersburg, FL, in April 2005.
13.6 2005, (Plenary #20)
Plenary #20 will be collocated with the SC35 plenary at Trace in Madison, Wisconsin, July 1 & 2, 2005.
13.7 2005, (Plenary #21)
Plenary #21 will be at the Wireless RERC in Atlanta, GA, in October, 2005.
V2S will hold a conference call 10:00 AM - 12:00 PM (ET) on January 22, 2004.
The next V2C conference call will be 12:00 - 2:00 PM (ET) on January 29, 2004.
14. Summary of Action Items
Ref:
See V2 ACTION ITEMS LIST - PLENARY #14.
15. Adjournment
V2 Plenary #14 meeting ended at 5:45 PM (ET).
ATTACHMENTS:
Final agenda for plenary #14 of V2, 1/14-15/2004