INCITS/V2 Technical Committee
Information Technology Access Interfaces
April 23, 2005

Reply to: Joe Roeder, V2 Secretary
Email: jroeder@nib.org

DOC: V2/05-0034
MINUTES of INCITS V2 PLENARY MEETING #19

Meeting Location: This meeting was hosted by Information Technology Industry Council (ITI) in Room 2 of the conference center at 1250 Eye St. NW, Suite 200, Washington, DC 20005.

Meeting Dates:

Tuesday, January 19, 2005 - 9:00 AM - 6:00 PM (ET)
Wednesday, January 20, 2005 - 9:00 AM - 6:00 PM (ET)

 

1. Call to Order. (Mr. Bill LaPlant- Chair)

 

The Chair welcomed the members and guests.

 

2. Introduction of attendees.

 

Voting Members

Ref:

 

 

With 8 of the 9 voting members present, A quorum exists.

 

Visitors

 

3. Approval of the Agenda.

Ref:

 

The following items were added to the agenda under item 11.1:

 

The agenda as amended was approved by unanimous consent.

 

4. Approval of the Minutes for plenary meeting #18.

Ref:

 

The Secretary asked that the minutes for plenary #17 be reconsidered and amended to add the statement "V2 currently has 11 voting members" and attach the list of voting members at the time of plenary #17.  This will clarify the record to show that the motions passed by unanimous consent met the two third rule.

 

Motion: (Sheppard, LaPlant) that the minutes for plenary #17 be reconsidered.

The motion passed by unanimous consent.

 

Motion: (Sheppard, LaPlant) that the minutes for plenary #17 as amended be accepted.

The motion passed by unanimous consent.

 

Ref:

 

Motion: (Roeder) that the posted minutes for plenary #18 be accepted.

The motion passed by unanimous consent.

 

Ref:

 

5. Review of action items.

Ref:

 

Vanderheiden quickly reviewed the action items so that items overcome by events or done could be removed.  The items that remain are shown in the attached list of action items.

 

6. Administrative Reports.

6.1 Officer Remarks.

6.1.1 Chair.

6.1.2 Vice Chair.

6.1.3 International Representative.

6.1.4 Secretary.

6.2 Roll Call of Members in Jeopardy Due to Failure to Attend Meetings.

 

Trewin said the IBM delegate roles are being changed.  She will become the Alternate and Charles Rich will become the Principal delegate.

 

Farance notified the committee that Dr. Tim Schoechle will be the alternate for Farance, Inc.

 

Action Item (LaPlant): Send a memo to absent members regarding plenary attendance.

 

6.3 INCITS Training.

 

V2 officers are required to do the INCITS training.  V2 members are invited to do the training and should contact the INCITS office to find out training schedules.

 

7. Related ISO Activities.

7.1 U.S. TAG to ISO/IEC JTC 1 SC 35 User Interfaces Sub Committee.

Ref:

 

Motion (Sajka, Sheppard): V2 requests SC35 to request JTC1 to consider posting their directives and other public documents in a form that allows direct reference to sections within the document and is fully accessible (in HTML).

 

The roll was called and members voted as follows:


Result: The motion passed 7-0-0-2 (yes-no-abstain-absent)

 

Motion (Sajka, Sheppard): Noting that the US domiziled member organizations of V2 form the membership of the US TAG to JTC1 SC35, V2 requests ANSI to relax the current document access rules to allow all members of V2 to retrieve documents from the ANSI LiveLink system that V2 needs to act upon.
 

The roll was called and members voted as follows:


 

Result: The motion passed 7-0-0-2 (yes-no-abstain-absent)

 

The chair of V2, Bill LaPlant,  appointed Dr. Gottfried Zimmermann head of delegation to the SC35 plenary meeting in Madison (July 5-9, 2005).  The LaPlant also empowered Zimmermann to recruit the members of the delegation from the US TAG.

 

Motion: (Price, Zimmermann): V2 votes YES without comments on PDTR 19765, "Survey of icons and symbols that provide access to functions and facilities to
improve the use of IT products by the elderly and persons with disabilities".
 

The roll was called and members voted as follows:


 

Result: The motion passed 7-0-0-2 (yes-no-abstain-absent)

 

Motion: (Zimmermann, LaPlant): V2 votes NO (conditional) on PDTR 19766, "Guidelines for the design of icons and symbols to be accessible to all users - Including
the elderly and persons with disabilities", as outlined by V2/05-0025 and V2/05-0026.
 

The roll was called and members voted as follows:


 

Result: The motion passed 7-0-0-2 (yes-no-abstain-absent)

Motion: (Zimmermann, LaPlant): V2 abstains from the NP vote on SC35N0732 NP on "Keyboard interaction model, machine readable description and interaction
of keyboard keys" since this project is out of scope for V2.
 

The roll was called and members voted as follows:


 

Result: The motion passed 7-0-0-2 (yes-no-abstain-absent)

Motion: (Zimmermann, Sheppard): V2 abstains from the CD vote on SC35N0750 Committee Draft ISO IEC CD 24738 - Information technology - Icon symbols and functions
for multimedia link attributes since this project is out of scope for V2.
 

The roll was called and members voted as follows:


 

Result: The motion passed 7-0-0-2 (yes-no-abstain-absent)

Motion: (Zimmermann, LaPlant): V2 abstains from the following votes on parts of CD 9995, "Information Technology – Keyboard layouts for text and office systems",
since this project is out of scope for V2:

 

The roll was called and members voted as follows:


 

Result: The motion passed 7-0-0-2 (yes-no-abstain-absent)

 

7.2 ISO/IEC JTC 1 SC36 Information Technology for Learning, Education, and Training.

Ref:

 

Tim Schoechle reported on the recent SC25 WG1 (Home Electronic System), meeting in Brussels.  Primary focus was on development of international standards for residential gateway and for network interoperability.  Documents from that meeting can be found at http://hes-standards.org (click on "document register".

 

LaPlant forwarded a message from INCITS that V2 should appoint a liaison to INCITS-V36 which is the U.S. TAG to SC 36.

 

7.3 ISO TC 154 (Metadata) & ISO TC 159 (Ergonomics)

 

8. Review of Related Activities.

8.1 Web Accessibility Initiative.

Ref:

 

8.2 Universal Plug and Play Forum.

Ref:

 

8.3 Other.

8.3.1 Metadata.

8.3.1.1 Dublin Core.

 

8.3.1.2 INCITS L8 Metadata.

 

8.3.2 XForms.

 

8.3.3 Smart Space.

 

8.3.4 INCITS M1, T4, B10, JTC1 SC37 .

 

9. Presentations.

9.1 Technical presentations.

 

9.2 Ad hoc task group reports.

9.2.1 V2a: document management, handling responses to public comments.

 

Ref:

 

Zimmerman reported on the Editorial changes to 4 of the 5 draft documents.

 

The remaining public comments were discussed and disposed in the following motions.

 

Motion: (Price, Sheppard)

V2 Moves that we reply to INCITS389CharlesRichComment3 "Thank you for your comment. We find the concept in the comment interesting but do not see it as essential for this initial version of the standard. We intend to include it in the program of work of the next version of the standard."

The roll was called and members voted as follows:

Result of role call vote: The motion passed 7-0-0-2 (yes-no-abstain-absent)

 

Motion: (Price, LaPlant)

V2 Moves that we reply to INCITS389JackWintersComment1 "Thank you for your comment. We agree with your comment, but because it is in the informative section of the document we do not feel it is important enough to delay issuance of the standard. If the change is deemed non-substantive by ANSI and INCITS we will make the change, otherwise we will consider it for a future version of the standard."

The roll was called and members voted as follows:

Result of role call vote: The motion passed 7-0-0-2 (yes-no-abstain-absent)

 

Motion: (Price, LaPlant)

V2 Moves that we reply to INCITS389JackWintersComment2 "Thank you for your comment. We agree with your comment, but because it is in the informative section of the document we do not feel it is important enough to delay issuance of the standard. If the change is deemed non-substantive by ANSI and INCITS we will make an appropriate change to the diagram that will accomodate your comment, otherwise we will consider it for a future version of the standard."

The roll was called and members voted as follows:

Result of role call vote: The motion passed 7-0-0-2 (yes-no-abstain-absent)

 

Motion: (Price, LaPlant)

V2 Moves that we reply to INCITS389JackWintersComment3 "Thank you for your comment. Socket synchronization in the standard covers the issue raised in your comment, therefore there is not a need to make the suggested change."

The roll was called and members voted as follows:

Result of role call vote: The motion passed 7-0-0-2 (yes-no-abstain-absent)

 

Motion: (Price, Sheppard)

V2 Moves that we reply to INCITS390CharlesRichComment2A "Thank you for your comment. We find the concept in the comment interesting but do not see it as essential for this initial version of the standard. We intend to include it in the program of work of the next version of the standard."

The roll was called and members voted as follows:

Result of role call vote: The motion passed 7-0-0-2 (yes-no-abstain-absent)

 

Motion: (Price, LaPlant)

V2 Moves that we reply to INCITS390CharlesRichComment2B "Thank you for your comment. We find the concept in the comment interesting but do not see it as essential for this initial version of the standard. We intend to include it in the program of work of the next version of the standard."

The roll was called and members voted as follows:

Result of role call vote: The motion passed 7-0-0-2 (yes-no-abstain-absent)

 

Motion: (Price, LaPlant)

V2 Moves that we reply to INCITS390CharlesRichComment2C "Thank you for your comment. We find the concept in the comment interesting but do not see it as essential for this initial version of the standard. We intend to include it in the program of work of the next version of the standard." --

The roll was called and members voted as follows:

Result of role call vote: The motion passed 7-0-0-2 (yes-no-abstain-absent)

 

Motion: (Price, LaPlant)

V2 Moves that we reply to INCITS390CharlesRichComment2D "Thank you for your comment. The basicCommand type in the standard covers the issue raised in your comment, therefore there is not a need to make the suggested change."

The roll was called and members voted as follows:

Result of role call vote: The motion passed 7-0-0-2 (yes-no-abstain-absent)

 

Motion: (Zimmermann, Trewin)

That we submit the draft standard documents ANSI INCITS 389-2005, 390-2005, 391-2005, 392-2005, 393-2005, as well as all required documentation to INCITS for review and forwarding for final publication with the following non-substantive edits.

In document ANSI INCITS 389-2005

  1. Section 5.2, figure 1 (typo): "Presentation Tempates" changed to "Presentation Templates"

In document ANSI INCITS 390-2005
 - No changes

In document ANSI INCITS 391-2005
  - No changes

In document ANSI INCITS 392-2005
 - No changes

In document ANSI INCITS 393-2005

  1. Section 8.4.3, 2nd paragraph (invalid reference): Removed reference to section 1.1 (which does not exist). This was a reference to a section that had been removed prior to the 2nd public review, but the reference to it was accidentally not removed. Word then made this into an invalid reference to "1.1".
  2. Section 8.5, 2nd paragraph (typo): Removed "with".
  3. Section 8.7, 2nd paragraph (invalid reference): Removed reference to section 1.1. The same reason as the change to section 8.4.3 (see above).
  4. Section 8.8.5, Note (typo): Added ")".

The roll was called and members voted as follows:

Result of role call vote: The motion passed 8-0-0-1 (yes-no-abstain-absent)

 

9.2.2 V2c: Facilitate management of V2 working group activities between meetings.

 

9.2.2 V2i: Work toward creation of implementations and coordinate any implementations in combination with industry. Development of any implementation guidelines (initial priority UPnP).

 

Current prototype efforts:

 

9.2.4 V2p: Promote and disseminate information on the standard and to work on building contact with industry and in bringing additional participation into V2 working groups (emphasis on industry participation).  Also establishing linkages and relations to other standards groups and finding a home for the development and publication of the V2-UPnP implementation guidelines.

 

10. Discussion of tasks and priorities.

10.1 Working Sessions.

 

11. Pending Items.

11.1 Future directions .

11.1.1 roadmap

11.1.2 dynamic structured information

11.1.3 task modeling

 

Ref:

 

Charles Rich gave a presentation on a proposal for a Task Modeling project. See the referenced slides and proposal document.

 

11.2 V2 Web Site.

11.3 Projects.

 

12. New Items.

 

Motion (LaPlant, Sheppard) to reconstitute V2A to handle any standards maintenance or draftingand to be chaired by Charles Rich.

The motion passed by unanimous consent.

Motion (Sheppard, Rich) to reconstitute the ad hoc committee V2I to work on implementation of the standards and to be chaired by Zimmermann

The motion passed by unanimous consent.

Motion (LaPlant, Sheppard) that Vanderheiden be the V2 liaison to the IT RERC Implementation and Promotion project at Trace

The motion passed by unanimous consent.

 

13. Future Meetings.

13.1 July 11-12, 2005, Trace, Madison, WI, (Plenary #20) Joint with ISO/IEC JTC1 SC35.

13.2 October ??, 2005, Wireless RERC, Atlanta, GA(Plenary #21).

14. Summary of Action Items.

Ref:

 

15. Adjournment.

 

Plenary #19 of V2 adjourned at 6:00 PM (ET).